I NVITATION TO B ID
Completion of works is required within 143 calendar days of receipt of notice to proceed. Interested bidders may obtain a complete set of bid documents from June 28, 2018 (Thursday) until 10:00 a.m. on July 18, 2018 (Wednesday) from the address below and upon payment of the applicable bid document fee, in accordance with the latest guidelines issued by the GPPB, for an amount of five thousand Philippine pesos (Php 5,000.00). All bids must be accompanied by a bid bond in one of the acceptable forms and for the amount specified in ITB Clause 18.
I NSTRUCTIONS TO B IDDERS
Declaration of the Tenderer's SLCC similar to the contract to be tendered, in accordance with ITB Clause 5.4. Any other document related to the financial component of the offer as stated in the BDS. A). Unless otherwise stated in the BDS, the contract price is paid in Philippine Pesos.
B ID D ATA S HEET
Contract Location: KSU Main Campus at Purok 6, Bulanao Centro; KSU Dagupan Campus in Dagupan Centro, Tabuk City; and KSU Rizal Campus in Bagbag, Rizal, Kalinga. Contract duration and target completion date: 143 calendar days after receipt of Notice to Continue. Any missing, incomplete or insufficient document in the checklist is a basis for complete rejection (non-compliance) of the bid.
G ENERAL C ONDITIONS OF C ONTRACT
All materials and plants at the site will be considered the property of the Procuring Entity. The Contractor shall comply with all instructions of the Procuring Entity Representative that are consistent with the laws in force where the Location is located. The performance guarantee will remain valid until the issuance by the Procuring Entity of the Final Acceptance Certificate.
The ordering party shall terminate this contract for breach when one of the following conditions accompanies its implementation:. All drawings prepared by the contractor for the execution of the temporary works are subject to prior approval by the client's representative before use. The approval of the client's representative does not change the contractor's responsibility for designing the temporary works.
The Contractor shall obtain third party approval for the design of the Agency Work, if required by the Contracting Authority. Each completed form is verified and signed by the contracting authority's representative within two days of the work being carried out. The approval of the work program by the representative of the contracting authority does not affect the obligations of the contractor.
Either the procuring entity's representative or the contractor may require the other to attend a management conference. Such request for payment must be verified and certified by the procuring entity's representative/project engineer. The contractor must submit to the client's representative monthly statements of the estimated value of the work performed less the accumulated amount previously confirmed.
S PECIAL C ONDITIONS OF C ONTRACT
The duration of the contract will be calculated from the start date (NTP) and not from the effective date of the contract. If a proposed key technical personnel is an employee of the offeror and is working on another project at the same time as the tender, the offeror must submit a certification that (1) the personnel will withdraw from the ongoing project once the offeror is awarded the contract, and ( 2) will be replaced by another person with equal qualifications, certified by the Head of the Implementing Office. The tenderer may nominate key technical personnel who are not its employees, provided that the said personnel is obliged to submit a certificate that he/she will work for the tenderer if he/she is awarded the tendered contract.
7.4(c) The performance security shall cover the period from the time of signing the contract until the final acceptance of the project by the Government, during which the warranty period as prescribed in Sec. For this reason, the coverage of the performance guarantee shall include the fault liability period of one (1) year and shall not become due for release until the head of the procuring entity has issued the certificate of final acceptance. Note: Bidder's performance/surety bonds submitted by the contractors shall be subject to verification/confirmation as to validity and authenticity at the head office of the issuing bank or insurance company.
The bidder submits a confirmation letter, duly authenticated by the relevant bank or insurance company. If no Site Investigation Report prepared by the contracting authority is available, the tenderer will conduct a site visit prior to preparing its bid. 13 If the contractor is a joint venture: "All partners of the joint venture are jointly and severally liable to the contracting authority.".
S PECIFICATIONS
In this regard, the contractor or key personnel to be assigned must have professional experience compatible with the company, as stipulated in clause 12.1(b)(ii.2) of the bid data sheet. The Contractor shall prepare the revised major adjustments/changes in the design after the approval of the proposer during construction, if applicable. The contractor shall fully comply with the final delivery list to be provided by the KSU infrastructure unit prior to handover and acceptance of the completed project.
The Contractor shall clean the entire area by removing debris, trash, paint stains, excess, and spills, and shall leave the entire site free of debris created by its work, to the satisfaction of KSU, at no additional cost. Above or equal to (15%) of the contract price less prepayment (Section 10.2), applicable withholding taxes and withholding fund of ten percent (10%) of the contract price (Section AND PROJECT COVERAGE WITH SPECIFICATION (See Scope of Works at next page).
1016(1)a WATERPROOFING 232.00 m2 covers all concrete gutters and upper surfaces of canopies on the ground floor. 1008(1)a Aluminum glass window 1.00 lot Covers all aluminum glass windows in the building. Sliding type) Removal and replacement of damaged window. 1003(1)c2 Carpentry and joinery (Ceiling and 18.00 m² Covers @ observed location/area around . Eaves Vent) extent of building.
NOTE: All brand name products stated in this scope of work (above) are used as "preferred" only for accuracy and quality based project results.
D RAWINGS
B ILL OF Q UANTITIES
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods and Services
- Subcontracts
Failure to comply with any of the above responsibilities is at the risk of the relevant Bidder. Unless otherwise stated in the BDS, the tenderer may subcontract parts of the works to an extent approved by the contracting authority and stated in the BDS. In the event that a subcontractor is not considered eligible by the contracting authority, the subcontracting of such part of the works will not be permitted.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
At any stage of the bidding process or during the performance of the contract, the tenderer may indicate the subcontractor to whom part of the works will be subcontracted. Prospective bidders may request clarification(s) of and/or interpretation of any part of the Offer Documents. Any supplemental/bidding bulletin issued by the BAC will also be posted in the PhilGEPS and the website of the relevant contracting authority, if available, and in a prominent place on the premises of the relevant contracting authority.
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
The tenderer fills in the rates and prices for all items of work described in the estimate. The bid security described in Clause 18 of the ITB must also be extended, corresponding at least to the extension of the validity period of the bid. The Bidder shall submit a Bid Security Statement or any form of Bid Security in the amount specified in the BDS, which shall not be less than ABC percentage as per the following schedule:.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
No bid may be withdrawn between the deadline for submission of bids and the expiry of the bid validity period specified by the Bidder on the Financial Bid Form. The summary of bids as read and the minutes of the bid opening will be made available to the public upon written request and payment of a specified fee to recover costs of materials. The notice will be issued within seven (7) calendar days from the date of bid opening.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
The Procuring Entity must prepare the minutes of the proceedings of the bid opening which shall include at least: (a) names of Bidders, their bid price (per lot, if applicable, and/or including rebate, if any), bid security, findings of preliminary investigation, and whether there is a withdrawal or amendment; and (b) attendance sheet. When applicable, the BAK will conduct a post-qualification of the Bidder with the next Lowest Calculated Bid. A request for reconsideration may be submitted by the Bidder to the HoPE pursuant to Section 37.1.3 of the IRR of RA 9184.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity. The Completion Date is the date of completion of the Works as certified by the Procuring Entity's Representative, in accordance with GCC Clause 49. The performance security may be released by the Procuring Entity and returned to the Contractor after the issuance of the Certificate of Final Acceptance. subject to the following conditions:
All decisions recommended by the CTRC shall be subject to the approval of the HoPE. In the absence of the CPES rating sheet, the existing performance monitoring system of the procuring entity will be applied. Name of the Procuring Entity Contract Reference Number Name of the Contract Location of the Contract.
Name of the head of the contracting authority Position of the head of the contracting authority (Name of the contracting authority).
