I NVITATION TO B ID
Completion of the Works is required within Three Hundred Nineteen (319) calendar days of receipt of the Notice to proceed. A complete set of bid documents may be obtained by interested bidders on 8 November 2018 (Thursday) until 10:00 AM of 28 November 2018 (Wednesday) from the address below and upon payment of the appropriate fee for the bid documents, in accordance with the latest guidelines issued by the GPPB, in the amount of Ten Thousand Philippine Pesos (Php 10,000.00). All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
I NSTRUCTIONS TO B IDDERS
In the event that a subcontractor is not considered eligible by the contracting authority, the subcontracting of such part of the works will not be permitted. Declaration of the Tenderer's SLCC similar to the contract to be tendered, in accordance with ITB Clause 5.4. Any other document related to the financial component of the offer as stated in the BDS. A).
Unless otherwise specified in the BDS, payment of the contract price shall be in Philippine pesos. The notice will be issued within seven (7) calendar days from the date of bid opening.
B ID D ATA S HEET
Contract Location: KSU Main Campus, National Highway, Purok 6, Bulanao Centro, Tabuk City, Kalinga. The Government of the Philippines (GoP) through the National Expenditure Program (NEP) for the next year (2019) – one year in the amount of Seven Million Seven Hundred Seventy Five Thousand One Hundred Nineteen Philippine Pesos (Php. Any missing, incomplete or manifestly insufficient document in the checklist is grounds for complete rejection (non-fulfilment) of the offer.
G ENERAL C ONDITIONS OF C ONTRACT
All materials and plants at the site will be considered the property of the Procuring Entity. The Contractor shall comply with all instructions of the Procuring Entity Representative that are consistent with the laws in force where the Location is located. The performance guarantee will remain valid until the issuance by the Procuring Entity of the Final Acceptance Certificate.
The Procuring Entity will terminate this Contract for non-performance when any of the following conditions are associated with its implementation: All drawings prepared by the Contractor for the performance of Temporary Works are subject to prior approval by the Procuring Entity's Representative prior to their use. Approval of the Procuring Entity's Representative shall not alter the Contractor's responsibility for the design of the Temporary Works.
The Contractor shall obtain approval from third parties for the design of the Temporary Works, when required by the Procuring Entity. Each completed form will be verified and signed by the Procuring Entity's representative within two days of the work being done. The Procuring Entity's Representative's approval of the Work Program will not change the Contractor's obligations.
Either the procuring entity's representative or the contractor may require the other to attend a management conference. Such request for payment must be verified and certified by the procuring entity's representative/project engineer. The contractor must submit to the client's representative monthly statements of the estimated value of the work performed less the accumulated amount previously confirmed.
S PECIAL C ONDITIONS OF C ONTRACT
The duration of the contract will be calculated from the start date (NTP) and not from the effective date of the contract. If a proposed key technical personnel is an employee of the offeror and works on another project at the same time as the tender, the offeror must submit a certification that (1) the personnel will withdraw from the ongoing project once the offeror is awarded the contract and (2) ) will be replaced by another person with equal qualifications, certified by the Head of the Implementing Office. The tenderer may nominate key technical personnel who are not its employees, provided that said personnel is obliged to submit a certificate that he/she will work for the tenderer if awarded the contract in the tender.
7.4(c) The performance security shall cover the period from the time of signing the contract until the final acceptance of the project by the Government, during which the warranty period as prescribed in Sec. For this reason, the coverage of the performance guarantee shall include the fault liability period of one (1) year and shall not become due for release until the head of the procuring entity has issued the certificate of final acceptance. Note: Bidder's performance/surety bonds submitted by the contractors shall be subject to verification/confirmation as to validity and authenticity at the head office of the issuing bank or insurance company.
The tenderer must submit a confirmation letter duly certified by the relevant bank or insurance company. If there is no available construction site survey report prepared by the contracting authority, the bidder must conduct a site visit prior to the preparation of its bid. 13 If the contractor is a joint venture, "all partners in the joint venture are jointly and severally liable to the client".
S PECIFICATIONS
In this regard, the Contractor or the key personnel to be appointed must have professional experience in accordance with the undertaking as defined in point 12.1(b)(ii.2) of the Tender Data Sheet. The contractor shall prepare the revised major modifications/changes in the design after the approval of the proponent during construction implementation, if any. The Contractor shall prepare weekly and monthly progress reports supported by progress photographs and S-Curves to monitor actual progress to be used as the basis for progress billing to be submitted to the KSU Infrastructure Unit.
The contractor must fully address and comply with the final punch list to be issued by the KSU Infrastructure unit prior to turnover and acceptance of the completed project. The Contractor shall clean the entire area by removing dirt, debris, paint stains, excess and spillage and shall leave the entire premises free of debris caused by their work to the satisfaction of KSU at no additional cost. It assumes responsibility for this and the contractor is specifically responsible for any liability arising therefrom.
In the event of prior termination, the contractor must be informed by KSU within thirty (30) calendar days prior to such termination.
D RAWINGS
B ILL OF Q UANTITIES
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods and Services
- Subcontracts
630, Filipino ownership or interest of the joint venture concerned shall be at least seventy-five percent (75%): Provided further that joint ventures in which Filipino ownership or interest is less than seventy-five percent (75%) , may be eligible where the structures to be constructed require the application of techniques and/or technologies not sufficiently owned by a person/entity that meets the requirement of seventy-five percent (75%) Filipino ownership: Provided, finally, that in the latter case, Filipino ownership or interest shall not be less than twenty-five percent (25%). Failure to fulfill any of the above responsibilities will be at the risk of the relevant Bidder. Unless otherwise specified in the BDS, the Bidder may subcontract portions of the Works to an extent approved by the Procuring Entity and stated in the BDS.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
The Bidder may designate a subcontractor to whom it will subcontract part of the work at any stage of the bidding process or during the execution of the contract. Any supplemental/bid bulletin issued by the BAC shall also be posted in the PhilGEPS and the website of the concerned procuring entity, if available, and in any conspicuous place on the premises of the concerned procuring entity. However, bidders who submitted bids prior to the issuance of the supplementary/bid bulletin must be notified and allowed to amend or withdraw their bids in accordance with clause 23 of the ITB.
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
The Bidder shall enter rates and prices for all items of the Works described in the Bill of Quantities. Bids shall remain valid for the period specified in the BDS which shall not exceed one hundred twenty (120) calendar days from the date of opening of tenders. The bid security described in ITB Clause 18 must also be extended corresponding to the extension of the bid validity period at least.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
Each copy of the first and second envelopes shall be sealed in the same manner and duly mark the inner envelopes as "COPY NO. The withdrawal letter shall be executed by the authorized representative of the bidder identified in the omnibus statement, a copy of which shall be attached to the letter. None bids may be withdrawn in the interval between the deadline for submission of bids and the expiry of the bid validity period specified by the Bidder on the Financial Bid Form.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
When applicable, BAC will conduct a post-qualification of the Bidder with the next lowest calculated bid. A request for reconsideration may be filed by the Bidder with Hope pursuant to Section 37.1.3 of the IRR of RA 9184. If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
The Completion Date is the date of completion of the Works as certified by the Representative of the Procuring Entity, in accordance with GCC Clause 49. The Contractor shall submit to the Contracting Entity the name and particulars of the person authorized to receive instructions on behalf of the contractor. The performance security lodged in favor of the contracting authority shall be forfeited if the contractor is found to be in default of fulfilling any of its obligations under the contract.
The performance security may be released by the Procuring Entity and returned to the Contractor upon issuance of the Certificate of Final Acceptance, subject to the following conditions: From the commencement date until the issuance of the Certificate of Final Acceptance, the risks of the Procuring Entity are as follows: below: a). In case of bankruptcy of the Contractor, any equipment of the Contractor which the Procuring Entity instructs in the notice shall be used until the completion of the Works.
All decisions recommended by the CTRC are subject to HoPE approval. In the absence of the CPES assessment form, the contracting authority's existing performance monitoring system will be applied. The contracting authority's representative may require the contractor to provide an estimate of the expected effect of the future event or condition on the contract price and completion date.
The first progress payment may be paid by the Procuring Entity to the Contractor provided at least twenty percent (20%) of the work has been completed as certified by the Procuring Entity's Representative. Upon completion of the entire Works, the Contractor may replace retention money with an "on demand" Bank Guarantee in a form acceptable to the Procuring Entity. SCOPE AND COVERAGE OF THE PROJECT WITH SPECIFICATION (See Scope of Works on the next page).
Name of Procuring Entity Contract Reference Number Contract Name Contract Location. Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity (Name of the Procuring Entity).
