pengendalian internal dalam mencegah praktik penyimpangan dan kecurangan serta memperkuat penerapan praktik good governance. Sistem ini diharapkan dapat meningkatkan tingkat partisipasi pelapor dalam melaporkan terjadinya pelanggaran yang dapat merugikan perusahaan.
PTPN VIII telah menyediakan dan mengelola jalur komunikasi bagi karyawan dan pemangku kepentingan lainnya untuk melaporkan indikasi terjadinya pelanggaran atau kecurangan (whistleblowing) seperti pelanggaran terhadap kode etik, pelanggaran terhadap prosedur yang berlaku dan terjadinya kecurangan (fraud).
Media penyampaian pelaporan pelanggaran yang disediakan Pengelola WBS PTPN VIII, adalah melalui : 1. Kotak Pos 6730;
2. Layanan Call Centre : 0804-1-800-800 3. Website : www.pn8.co.id/whistleblower
Serangkaian kegiatan yang telah dilakukan dalam rangka implementasi dan pengelolaan pelaporan pelanggaran sejak tahun 2012 adalah sebagai berikut :
Sistem Pelaporan Pelanggaran
Whistleblowing System
Whistleblowing system is part of the system of internal control to prevent irregularities and fraudulent practices and strengthen the implementation of good governance practices. This system is expected to increase the level of participation of the complainant in reporting violations that could hurt the company.
PTPN VIII has been providing and managing communication paths for employees and other stakeholders to report any indication of abuse or fraud (whistleblowing) as a violation of the code of conduct, a violation of applicable procedures and fraud (fraud).
Delivery of media reporting violations WBS provided business PTPN VIII, is through:
1. Post Office Box 6730;
2. Service Call Centre: 0804-1-800-800 3. Website: www.pn8.co.id/whistleblower
A series of activities that have been carried out in the framework of the implementation and management reporting of violations since the year 2012 are as follows:
Activity
I. Tahap Persiapan Awal Early Preparation Phase • Penyusunan rencana kerja penerapan WBS.
WBS implementation work plan establishment.
• Pembahasan rencana kerja penerapan WBS dengan KARU dan SPI.
Discussion of the WBS implementation work plan with Audit and Business Risk Commitee and IAU. • Penyampaian rencana kerja dan kebutuhan biaya untuk implementasi WBS kepada Direksi.
Submission of The WBS Implementation work plan and cost requirements to the Board of Directors. • Kesepakatan Direksi dan Komisaris untuk membentuk unit pengelola WBS dan penunjukan tim untuk
mempersiapkannya.
Agreement between BOD and BOC to form a WBS management unit and team appointment for the preparation. • Penetapan Pengelola WBS.
WBS manager establishment.
II. Tahap Persiapan Lanjutan Advance Preparation Phase
• Pengadaan sarana fisik kantor dan media penyampaian laporan pelanggaran (Hotline, email, kotak pos khusus). Procurement of office infrastructure and media for violations reports delivery (Hotline, email, special PO box). • Penyusunan materi untuk Executive Briefing tentang WBS bagi Direksi dan Dewan Komisaris.
Preparation of material for the Executive Briefing on WBS for the BOD and BOC.
• Penyusunan materi workshop untuk Manager mengenai WBS, khususnya peran Manajemen dalam WBS dan juga pelatihan Training for Trainers bagi para manager yang akan memberikan pelatihan WBS.
Preparation of workshop materials for managers regarding WBS, particularly the role of management in the WBS and also Training for Training for managers who will provide WBS training.
• Executive Briefing untuk Direksi dan Komisaris tentang pelaksanaan WBS.
Executive Briefing for Directors and Commissioners on the implementation of the WBS. III. Peluncuran Program WBS WBS Program Launching
• Persiapan materi promosi dan penggandaan Buku Petunjuk informasi tentang WBS untuk dibagikan kepada karyawan dan tamu.
Preparation of promotional materials and doubling Manual for information about WBS distributed to employees and guests.
• Penyusunan acara peresmian peluncuran program WBS yang antara lain berisikan: Preparation of the WBS Program Launching ceremony that contains:
- Penandatanganan komitmen Direksi dan Dewan Komisaris serta Pejabat Senior Perusahaan; Signing the commitment of BOD, BOC and Senior Officers of the Company;
- Sambutan Direksi/Dewan Komisaris; Greetings from the BOD/ BOC; - Sambutan dari luar perusahaan; Greetings from third parties;
- Perkenalan media WBS dan nomor untuk dihubungi. WBS Media and hotline number Introduction.
• Penentuan waktu pelaksanaan upacara seremoni peluncuran penerapan WBS dan persiapan fisik dan acara lainnya.
The timing of the ceremony ceremony launching the application of WBS and physical preparation and other events.
• Penentuan Peluncuran Penerapan WBS. WBS Implementation Launching Establsihment
IV. Pelatihan dan Sosialisasi WBS WBS Training and Socialization • Penyusunan jadwal pelatihan dan sosialisasi secara keseluruhan.
Preparation of the training schedule and overall socialization. • Persiapan logistik dan akomodasi untuk pelatihan dan sosialisasi.
Preparation of logistics and accommodation for training and socialization. • Sosialisasi/Workshop untuk Senior Manager.
Socialization/Workshop for Senior Manager. • Sosialisasi dan Workshop untuk Manager.
Socialization/Workshop for Manager.
• Pelatihan Training for Trainers bagi para Manager. Socialization Training for Trainers for Managers. • Pelatihan dan sosialiasi untuk karyawan.
PT PERKEBUNAN NUSANTARA VIII Laporan Tahunan 2014
169
No. AktivitasActivity
V. Penerapan WBS WBS Implementation
• Final check up seluruh infra struktur WBS, termasuk Helpline yang ada.
Final check-up of the entire infrastructure of WBS, including the existing helpline. • Pelaksanaan WBS secara penuh dan siap menerima pelaporan dan proses berikutnya.
Full WBS Implementation and ready to receive reporting and subsequent processing. • Perencanaan kegiatan komunikasi berkala.
Periodic communication activities planning. • Pelaksanaan komunikasi berkala.
Periodic communication implementation. VI. Monitoring dan Review Monitoring and Review
• Penyusunan jadwal monitoring dan review. Monitoring and Review Schedule Arrangement. • Pelaksanaan review/assessment program WBS.
Review/ Assessment Implementation of WBS program. • Implementasi rekomendasi perbaikan hasil assessment.
Implementation of assessment result’s repair recommendation.
Hasil penanganan pelaporan pelanggaran melalui media WBS selama tahun 2014:
Media Pelaporan Reporting Media
Kategori Pelaporan
Reporting Category Ditindaklanjutilaporan yang Followed-up
Report
Status Surat
Letter Call Center Website Fraud Non Fraud
2 - - 1 1 2 Selesai/ Finished
Results reporting violations through the media handling WBS during 2014:
Mekanisme penanganan perkara hukum yang dihadapi perusahaan telah diatur dalam Surat Edaran Direksi PTPN VIII Nomor : SE/ I.1/30/I/2014 tanggal 23 Januari 2014. Perkara hukum yang dihadapi perusahaan selama tahun 2014 sebagai berikut:
No. Nomor PerkaraCase Number KasusCase Status
1. 108/Pdt.G/2012/PN.BB
PN Bale Bandung Penggugat : H. Iyus Iskandar, dkk. Permasalahan lahan HGU PTPN VIII Kebun Talunsantosa yang terletak di daerah Pilar, Nengkelan, Patjet seluas 170,25 Ha.
Plaintiff: H. Iyus Iskandar, et al.
HGU Land Issue of PTPN VIII’s Talunsantosa Estate which located in the area of Pilar, Nengkelan, Patjet with area of 170.25 ha.
Telah selesai dan telah mempunyai kekuatan hukum tetap (dimenangkan PTPN VIII)
Has been completed and has had permanent legal force (won by PTPN VIII)
2. 119/Pdt.G/2012/PN.BB
PN Bale Bandung Penggugat : H. Iyus Iskandar, dkk Permasalahan lahan HGU PTPN VIII Kebun Talunsantosa, Desa Cibereum dan Desa Sukapura (Nengkelan) seluas 131 Ha.
Plaintiff: H. Iyus Iskandar, et al.
HGU Land Issue of PTPN VIII’s Talunsantosa Estate which located in the area Cibereum and Sukapura Village (Nengkelan) with area of 131 ha.
Telah selesai dan telah mempunyai kekuatan hukum tetap (dimenangkan PTPN VIII)
Has been completed and has had permanent legal force (won by PTPN VIII)
3. 199/Pdt.G/2013/PN.Cbn
PN Cibinong Penggugat : Dr. Martha GultomPermasalahan lahan HGU PTPN VIII Kebun Cikasungka, Desa Banyuresmi, Blok Cirangsad seluas 92,045 Ha. Plaintiff: Dr. Martha Gultom
HGU Land Issue of PTPN VIII’s Cikasungka Estate, Banyuresmi Village, Block Cirangsad with area of 92,045 ha.
Masih dalam proses beracara karena pihak Penggugat mengajukan banding
Still in the proceedings because the Plaintiff appealed
4. 22/Pdt.G/PLW/2012/2012/ PN.PWK
PN Purwakarta
Penggugat : PTPN VIII
Permasalahan lahan HGU PTPN VIII Kebun Cikumpay, Blok Cibening seluas 53 Ha.
Plaintiff: Dr. Martha Gultom
HGU Land Issue of PTPN VIII’s Cikumpay Estate, Block Cibening with area of 53 ha.
Masih dalam proses beracara di Mahkamah Agung RI
Still in the proceedings in the Republic of Indonesia’s Supreme Court