MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 13 June 2017. A MOTION WAS MOVED BY COUNCIL DR BYRNE AND SECONDED BY COUNCILLOR PRESTON THAT the Minutes of the Ordinary Council Meeting held on 20 May and 20 May the Extraordinary Council meeting held on 30 May 2017 is confirmed.
Minimum Lot
THE SITE
Under the deposited plan, the site is affected by an easement for recreation facilities and
Norwest is identified in the Sydney Growth Plan as a strategic hub with the potential to grow and deliver more jobs closer to home. The planning proposal will stimulate economic growth in the Norwest Business Park and is likely to encourage investment in commercial development and redevelopment in the surrounding area.
The Plan identifies the need to improve pedestrian and cycling connections around the
Notwithstanding this, the proposed height of development was not anticipated in the
AMENDMENTS TO DEVELOPMENT CONTROL PLAN 2012
The purpose of development control will be to regulate future development to ensure that the objectives of the area and the desired future character of the area are achieved. Development control will need to relate to built form, views, parking, public and public facilities.
ADDITIONAL INFORMATION REQUIRED
The planning proposal aims to promote the best use of existing land and capitalize on the site's strategic location. The Department has received feedback from the development industry about obstacles in using the compliant development route and other delays in getting approvals quickly and easily.
THE PROPOSED GREENFIELD HOUSING CODE
KEY CHANGES
KEY ISSUES
Alternative approaches outside the compliance framework should be explored in addition to requirements for tree planting on individual sites including street tree planting, larger development sites for apartments and. Correspondence from the Council to the Department of Planning and Environment raising concerns about the significant increase in housing capacity enabled by the 'Housing Diversity Package', the inability to provide sufficient infrastructure to meet the expected growth and the need for urgent amendments to the Growth Centers SEPP to introduce 'density bands' (including a maximum density limit).
DRAFT AMENDMENTS TO THE GROWTH CENTRES SEPP
The council has previously raised concerns about inadequate minimum plot sizes for residential housing in Box Hill (600m2 to 1,000m2) and called for minimum plot sizes for residential housing in growth centers to be consistent with those in the rest of the Shire (4,000 m2). Accordingly, it is recommended that the minimum lot sizes for residential flats in the Box Hill and North Kellyville precincts be increased to 4000m2 in all residential zones.
LAND USE AND INFRASTRUCTURE IMPLEMENTATION PLAN
The plan does not account for additional traffic or regional open space infrastructure to provide the additional 6,517 homes expected within the Box Hill and North Kellyville Precincts. In the case of the Box Hill Precinct, due to the NSW Government having imposed a 'ceiling' on development contributions ($30,000 per lot/home), the Council can only raise enough money to cover approximately 50% of the local provide infrastructure necessary to support service development within the Box Hill Precinct (as identified by the department). Without approval for 'contribution gap' funding, the Council will be unable to provide adequate local infrastructure needed to support growth within the Box Hill district.
Retain the existing minimum lot size of 700 m2 currently applicable to land within the Box Hill Precinct adjacent to Annangrove Road and Edwards Road under the State Environmental Planning Policy (Sydney Region Growth Centres) 2006;.
Lot 6002 DP 1215176, Stamford Bridge Avenue, Kellyville
Lot 35 DP 1149683, Memorial Avenue, Kellyville
The original subdivider has requested that the certificate of title be returned to them so that they can enter into negotiations with Roads and Maritime Services to purchase the land to facilitate the Memorial Avenue improvement. The physical works associated with this closure are the responsibility of the original sub-divider and a bond was obtained as part of DA 994/2008/ZA to ensure these works take place. As the temporary road is no longer required, the closure will be finalized by publication of a notice in the New South Wales Government Gazette in accordance with section 39 of the Roads Act 1993.
All costs associated with closing the temporary road and transferring the land back to the original subdivider or their successor; including administration, advertising and land and property information NSW registration fees, payable by the original subdivider.
Lot 36 DP 1153570 and Lot 20 DP 1171087, Gormon Avenue, Kellyville A request has been received to release seven different temporary easements relating to
On the basis that suitable alternative permanent public road access is imminent, the temporary road may be closed and the certificate of title returned to the original subdivision. Transfer documents to relinquish ownership of these lots to the original subdivider or their successor in title and request documents to remove the temporary road notice from the titles will need to be executed under seal. The release of the easements is required to enable the development of the subject properties according to the existing approvals in place.
The closure of a temporary public road, Lot 35 DP 1149683, Memorial Avenue, Kellyville, and the deed of demand/business in relation thereto is hereby authorized to be executed under the seal of Council together with the documents of transfer to relinquish ownership of these parcels to the original sharer or their successor in title.
LOT 6002 DP 1215176 STAMFORD BRIDGE AVENUE, KELLYVILLE
37 MURRAYFIELD AVENUE AND 78 CARISBROOK STREET, KELLYVILLE
LOT 35 DP 1149683, MEMORIAL AVENUE, KELLYVILLE
LOT 36 DP 1153570 AND LOT 20 DP 1171087, GORMON AVENUE, KELLYVILLE
Traffic and Parking Investigation
There are also options for parents to park in Burrandong Crescent and Dunkeld Crescent, located in the residential area east of Seven Hills Road. If this were to happen, there would still be approximately 50 parking spaces available in these streets within 100m to 400m walking distance of the school entrance gate off William Joyce Reserve. There are also approximately 40 spaces where parents can legally park in Marina Road, Seven Hills Road or Merindah Road, which are within 400m of a school entrance.
Based on these observations, there are a minimum of 95 parking spaces currently available but unused in the street networks surrounding Matthew Pearce Public School within a walking distance of 400 meters from one of the school's entrance gates.
Measures to Make Pedestrian Access and Parking Safer
Accept the recommendation of the independent RSA and the advice of the LTC and introduce full-time "No Stopping" restrictions on both sides of Seven Hills Road between Marina Road and Astoria Park Road. At the same time it still maintains a significant number of parking spaces on the west side of the road. It is also recommended that Council undertake community consultation regarding the construction of the small car park at William Joyce Reserve.
If given the go-ahead, the construction of a small car park at William Joyce Reserve could be funded through funding from the 2017/18 Minor Transport Works Program (Project 610011).
Reimbursement of Finance costs – Increase $99k
Fire and Emergency Levy Grant – Increase $80k
Energy Efficiency Rebate – Increase $100k
Stormwater Management Service Charges – Increase $15k
Rezoning Income – Increase $72k
Property Lease Income – Increase $13k
Road Restorations Income – Increase $229k
Cemetery Income – Increase $632k
Traffic Investigation of Norwest Boulevard – Increase $500k
Demolition of Residential Dwelling – Increase $20k
Road Restoration Expenditure – Increase $112k
Transfer to Reserves – Increase $763k as detailed below
Transfer from Prior Year Section 94 – Increase $500k
Expenses required for one-time agency fee for lease of Columbia Court pursuant to Council Resolution 11/22/16. New jobs $60,000. a) $60,000 is required to remediate the fire exit wall at Castle Grand due to safety concerns, funded from the Capital Works Reserve.
Increased funding for Existing Jobs $196k
Decreased funding for Existing Jobs $4.23m
The original cost in the Contribution Plan for the concrete bridge construction was based on final expenditure for works on the Glenhaven Rd bridge. The detailed survey and design for the Broderick project reduced the span and span of the structure compared to the Glenhaven Rd work, and as a result the final tender price was significantly lower than the original estimate.
Completed Jobs $691k
Other Contra Variation
Land Acquisition $11.24m
Original
All Cash & Investments including Section 94, Trust Fund and unrestricted cash are described in Appendix 1 Page 10. The Council's Chief Financial Officer, as the responsible accountant, announces that the Council's expected financial position is satisfactory. Furthermore, the investments shown in appendix 1 page 10 have been made in accordance with the law, the regulations and the council's actual investment policy.
The proposed budget variations in Appendix 1, Pages 6 to 10 and the variations detailed in pages 11-32 are accepted.
The Hills Shire Council
It is proposed to transfer $11,441 of total savings from bridge projects at Annangrove Road (Murphy's Bridge) and Peel Road Bridge to Cattai Ridge Road Bridge as approved by T17-03 Council Resolution on 23 May 2017. This project is proposed to be deferred to review the Reserve Master Plan is being prepared due to a significant change to the design proposed by the Athletics Club. The Hills Shire Council Appendix 1 PAGE 33 UNLIMITED CURRENT RATIO (Based on Actuals) DEBT SERVICE RATIO RATES & ANNUAL CHARGES COVERAGE RATIO (Based on Revised Budget) RATES, ANNUAL CHARGES, INTEREST AND EXCLUSIONS.
AWADA CIVIL ENGINEERING PTY LTD T15-19 Marie Street & Excelsior Ave, Castle Hill ved Gilroy College - ny gangstikonstruktion.
Thursday, 15 June 2017
ITEM-2AUDIT OFFICE- PERFORMANCE AUDITS
In September 2016, the NSW Parliament passed amendments to the Local Government Act 1993 (the Act), known as the Phase 1 reforms, which focused primarily on improving council governance and strategic business planning. In addition to an external audit, S421B states that the Auditor-General may conduct audits of the performance of all or any of the activities of one or more councils to determine whether the councils are carrying out those activities effectively, economically and efficiently and in accordance with relevant laws. In carrying out performance audits, the Auditor-General aims to identify trends, good practice and opportunities to improve performance and provide strong support for continuous improvement across the sector and the creation of stronger worlds.
In late April 2017, the Auditor General forwarded to Council the Audit Office of New South Wales (the Audit Office) performance audit guidance for local authorities as well as details of the 3 proposed performance audits it will undertake in the local government sector in 2017/18 (attached).
ATTACHMENT 1
STRATEGY: 3.1 To ensure that the council is accountable to the community and meets legislative requirements and to support the elected representatives of the council in their role in the community. Attached are the internal audit reports detailing the audit tasks performed by the internal audit function up to 15 May 2017. The March 2017 internal audit report was submitted to this meeting as the meeting scheduled for 16 March 2017, canceled due to lack of agreement.
The Hills Future - Community Strategic Plan
March 2017
- Summary Councils KPI
- Status of Recommendations
- Service Delivery Benchmarks
- Cost Control benchmarks
- Key Information to be reported in the Annual Community Report Concerning the Audit Committee
We will report on the results of the activities to the audit committee as part of the public procurement audit planned for 2017. In the period up to March 1, 2017, the budget of the internal audit function was not exceeded. The current members of the Audit Committee are: Mayor, Clr AJ Hay (OAM), Clr Dr JN Lowe, Clr MG Thomas, Mr. Michael Blair, Mr. Trevor Bland and Associate Professor Jim Taggart (OAM).
The audit committee's functions, powers and responsibilities are described in the audit committee's charter, which has been adopted by the Council.
May 2017
ATTACHMENT 2
- Audit Activity to 15 May 2017
- For the Information of the Committee
- Governance and Legislative Changes
This circular outlines the topics of the performance audits to be carried out by the NSW audit office. The emphasis of the Court's procedures is on year-end testing to ensure that the Council's financial statements are materially correct. Implementing the Internal Audit Strategic Plan and the Annual Internal Audit Program approved by the Audit Committee.
The audit program for the period from 1 January 2017 is included in the Strategic Internal Audit Plan (1 January 2017 – December 2020), which was adopted by the Audit Committee at its meeting on 12 December 2016.
