an apprenticeship report at pt riau andalan pulp and paper

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AN APPRENTICESHIP REPORT

AT PT RIAU ANDALAN PULP AND PAPER

In Partial Fulfillment of the Requirement for Three-Year Diploma Program of English Study Program of State Polytechnic of Bengkalis

NIA KURNIATI Reg.Number : 5203191108

ENGLISH STUDY PROGRAM LANGUAGE DEPARTMENT

STATE POLYTECHNIC OF BENGKALIS

BENGKALIS

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APPROVAL SHEET

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ACCEPTENCE SHEET

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ACKNOWLEDGEMNET

Praise gratitude submitted to the God who always gives blessing that help me complete and finish this apprenticeship report at PT. Riau Andalan Pulp and Paper timely.

During the writing process of this report, there were many people involved in giving advice, help, and support. In this occasion, the writer would like to say many thanks to:

1. Johny Custer, ST.,MT as the Director of State Polytechnic of Bengkalis 2. Diah Paramita Sari, M.Pd as the Head of Language Department

3. Ari Satria, M.Pd. B.I as the Head of D-III English Study Program

4. Aswandi, M.Pd as the Head of D-IV English for Business and Professional Communication Study Program

5. Fanlisa Elfa, M.Pd., as the Coordinator of Apprenticeship.

6. M. Sabri, M.Par., M.Rech as the Advisor of Apprenticeship Report.

7. Tengku Kespandiar, ST., MM as a Campus Relations Department in PT.

Riau Andalan Pulp and Paper

8. Lusi Verawati Purba, as a practical work mentor who has assisted and guided me in April Learning Institute

9. All Lectures of Language Department

10. All co-workers in April Learning Institute office who provide explanations and assistance during apprenticeship in April Learning Institute

11. Sukatno and Purwati as my beloved parents who gave me support, prayer and motivation.

12. Mr. K, all of my family members and all friends who gave never ending contributions in my physic and mental health

Bengkalis, August 12^th, 2022 The Writer

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LIST OF TABLES

Table 3. 1. Agenda of the First Week Activities ... 23

Table 3. 2. Agenda of the Second Week Activities ... 24

Table 3. 3. Agenda of the Third Week Activities ... 25

Table 3. 4. Agenda of the Fourth Week Activities ... 26

Table 3. 5. Agenda of the Fifth Week Activities ... 27

Table 3. 6. Agenda of the Sixth Week Activities ... 28

Table 3. 7. Agenda of the Seventh Week Activities ... 29

Table 3. 8. Agenda of the Eighth Week Activities ... 31

Table 3. 9. Agenda of the Ninth Week Activities ... 33

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LIST OF FIGURES

Figure 2. 1. RGE's Subsidiaries ... 4

Figure 2. 2. Timeline (1993-1999) ... 4

Figure 2. 3. PT. Riau Andalan Pulp and Paper (RAPP) ... 5

Figure 2. 4. Timeline (2001-2005) ... 6

Figure 2. 5. Timeline (2007-2011) ... 7

Figure 2. 6. Company Logo ... 7

Figure 2. 7. Kinds of Business in PT. RAPP ... 9

Figure 2. 8. The Main Products of PT. RAPP ... 10

Figure 2. 9. Organization Structure of RGE ... 11

Figure 2. 10. Structure Organization in PT. RAPP ... 11

Figure 2. 11. APRIL Learning Institute ... 14

Figure 3. 1. Example of Entry Books Data...17

Figure 3. 2. How to Enty Books Data ... 18

Figure 3. 3. Inputing Schedule Corner Offering in Workday ... 18

Figure 3. 4. How to Offering Schedule in Workday ... 19

Figure 3. 5. Handling Over Books ... 19

Figure 3. 6. How to Make Handling Over Books ... 19

Figure 3. 7. Example of Entry Data Interns ... 20

Figure 3. 8. How to Entry Data Intern ... 20

Figure 3. 9. Example of In Tray Data ... 21

Figure 3. 10. How to Input Data In Tray ... 21

Figure 3. 11. Example of Audio Bathin ... 22

Figure 3. 12. How to Audio Bathin ... 22

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LIST OF APPENDICES

APPENDIX ACertificate ... 35

APPENDIX B Evaluation Form ... 36

APPENDIX C Reply of Apprenticeship Letter ... 37

APPENDIX DAttendance List ... 38

APPENDIX E Overview in RAK ... 41

APPENDIX F Overview in APY ... 42

APPENDIX G Overview in KCN ... 43

APPENDIX H APRIL Learning Institute ... 44

APPENDIX I Training Room ... 45

APPENDIX J Library ... 46

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CHAPTER I INTRODUCTION

1.1. Background of the Apprenticeship

Apprenticeship is supposed to do in organizations that proper to the student's background. Apprenticeship has become a chance for students to implement the knowledge that acquired at campus into a real workplace.

Apprenticeship provides the students with work experience and job training from specific companies and agencies. The job training model is intended to be available to become a skilled workforce for the construction and manufacturing industries. It also aims to provide work experience as well as new skills, which can be useful for the future and also gives a lot of experience and knowledge for students. Also, a successful apprenticeship will build a great achievement in workplace.

Then, it is a type of applied science that helps students to developse practical knowledge, management skills, and adaptation ability. On the apprenticeship usually uses the existing workplace tools, machines, documents, equipment and knowledge to teach astudent how to effectively do their job. Then, Students will obtain knowledge through theory and practice during the apprenticeship process. Practice is a way for students to improve their theoretical skills in the workplace.

Moreover, State Polytechnic of Bengkalis is one of educational institutions in Riau Province. This polytechnic has eight departments, one of them is Language Department. Language Department provides a learning experience and training with this program to build the professional capabilities in science and technology for all students at State Polytechnic of Bengkalis. Thisprogram is also

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their student to progress in career quickly. For this reason, the writer chosen and got an opportunity to do apprenticeship in APRIL Learning Institute (ALI) at PT.

Riau Andalan Pulp and Paper (RAPPP).

The apprenticeship program has done from May 09^th until July 15^th, 2022 as an Keeping ALI’s Library staff in April Learning Institute (ALI), then at the ALI Office of L&D Support Department and Assessment Center Department. It was chosen because in PT. RAPP Exactly in ALI is a part of APRIL Group which is a center for training and human resource development in both soft skills and technical skills. Furthermore, writer can implement her communication skills, time management, and also improve knowledge about workplace.

1.2. Purpose of the Apprenticeship

The purposes of the apprenticeship are as follow:

1. To find out kinds of jobs, working procedures, and business processes done in PT. Riau applied in PT. Riau Andalan Pulp and Paper

2. To implement the theories learned in campus into a real practice in the workplace.

1.3. Significances of the Apprenticeship 1.3.1. Significances for the apprentice

Apprenticeship gives a chance for the apprentice to implement knowledge that already learnt and get knowledge especially related to English and Business. The apprentice knows how to speak in public, attract people attention and implement the interpersonal skills.

1.3.2. Significance for State Polytechnic of Bengkalis

Apprenticeship helps Polytechnic to prepare skillful alumni that are ready to work field once they finish the study. Therefore, the apprenticeship helps polytechnic applying and arranging its curriculum.

1.3.3. Significance for the Company

Apprenticeship gives April Learning Institute a chance to promote

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its image and upgrade the branding of the company. In addition, it is easy for April Learning Institute to find and hire co-workers and experienced employees because the practical students have had experience working in the company.

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CHAPTER II

GENERAL DESCRIPTION OF THE COMPANY

2.1. Company History

Asia Pacific Resources International Holdings Ltd (APRIL), is a member of Royal Golden Eagle (RGE) Group which was founded by Sukanto Tanoto in 1973. RGE Group has grown into a global group employing more than 60,000 people, with assets totaling more than US$25 billion and worldwide sales reach.

Now, RGE has more than 80 companies in national and international.

Figure 2. 1. RGE's Subsidiaries

APRIL Group embraces of 5C's: that is good for Community, good for Country, good for Climate, good for Customer and good for Company.

Accordingly, corporate social responsibility is woven into APRIL Group’s operations and management to advance environmental and community development and to fulfill the social responsibilities of a corporation.

Figure 2. 2. Timeline (1993-1999)

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Through its subsidiaries in Indonesia, APRIL Group began plantation development in Sumatra’s, Riau province and mill construction at Pelalawan Kerinci from 1993. The company name is PT. Riau Andalan Pulp and Paper. It is located on Pangkalan Kerinci, Pelalawan Regency, Riau Province.

Figure 2. 3. PT. Riau Andalan Pulp and Paper (RAPP)

APRIL Group implemented a comprehensive wood legality system that prevents illegal wood from entering the supply and production chains in 2002.

The system verifies and traces wood from the company’s fiber plantation through to the mill site. APRIL Group also collaborated with World Wildlife Fund (WWF) to address illegal logging in Tesso Nilo and inked a moratorium on further road building and Acacia plantation development in the Tesso Nilo area. In the same year, APRIL Group achieved ISO 14001 certification for all its fibred estates and pulp and paper mills.

In 2003, a decade after the company was established, APRIL Group published its first Sustainability Report, uniting the story of its community development initiatives alongside its commitment to sustainable forestry operations. In the same year, APRIL Group set up a Guangzhou branch to support growing operations in China.

Pangkalan Kerinci became Indonesia’s largest producer of labor in the Pulp and Paper Industry. This is due to the establishment of the APRIL Learning Institute (ALI) in 2002. That is APRIL Group’s center for employee training and

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ALI's mission is to "grow talent, grow tree" which means that through the APRIL Learning Institute, quality employees are produced. In this years, APRIL Group received Green Proper Rating for environmental performance of mill as well as the Golden Flag Awards & Zero Accident Award for health and safety management at the mill from the Indonesian Government.

Figure 2. 4. Timeline (2001-2005)

APRIL Group became a signatory to Principles of the UN Global Compact. In the same year, PT Riau Andalan Pulp & Paper (RAPP), a subsidiary of APRIL, was certified for Sustainable Plantation Forest Management (SPFM) under the Indonesian Eco label Institute’s (LEI) standards.

It was successfully re-certified under SPFM-LEI again in 2011 for a further five years.

The 2008 completion of Pulp Line 3 made Riau home to the largest integrated pulp and paper mill in the world, with a production capacity of 2.8 million tons per annum. The certified ISO 9001:8000 and ISO 14001 mills continued to invest in technology to ensure self-sufficient energy generation.

Then, APRIL Group’s production facilities have been certified under the Program for the Endorsement of Forest Certification (PEFC) Chain of Custody standards, ensuring that all raw materials coming into the mill are supplied from legal and from non-controversial sources. APRIL also received certification from Hong Kong Green Label for its PaperOne^TM product in 2010.

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Figure 2. 5. Timeline (2007-2011)

In October 2011, RAPP, a subsidiary of APRIL, was successfully certified by Bureau Veritas’ standards for Origins and Legality of Timber (OLB), the first industrial plantation company in Asia to receive this certification. APRIL Group’s OLB Standards for Forestry Companies certification covers its forestry operations and production facilities. RAPP’s supply partners also successfully passed audits under OLB ‘Chain of Custody- Acceptable Wood’ Standards.

2.2. Company Logo

APRIL Group began plantation development in Sumatra’s, Riau province and mill construction in Pangkalan Kerinci, Pelelawan Regency. It is PT. Riau Andalan Pulp and Paper (PT. RAPP). PT. RAPP is a company engaged in pulp and paper sector.

PT. RAPP has a logo that contains two colours, that is blue and green colours and has a symbol of leaf. The blue colours means energy effeciently and the green colours means renewable resources. Also, the symbol of leaf means April has a sustainabe business with plantations. Here is the company logo:

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2.3. Vision and Mission 2.3.1. Vision

“To be one of the largest, best-managed, and sustainable resource-based groups, creating value for the Community, Country, Climate, Customer, and Company”.

Other missions included:

a) Implement and maintain ISO 9001-based quality management system.

b) To achieve continuous quality improvement, create and specify realistic quality goals, target descriptions, and implementation responsibilities.

c) Gather accurate information from clients on the products and services provided.

d) Ensuring that all employees in the areas will responsibility, understand and apply policies.

e) Always do the right thing.

2.3.2. Mission

a) Created and extended a regional business group led by International Corporation with highly qualified personnel.

b) Long-term expansion and dominance in every market sector and industry

c) Improving associated parties' business performance by participating and contributing to regional and national socio-economic development

Then, PT. RAPP has TOPICC as some of core value’s company. There are:

1. Complementary Team

We are aligned by our common purpose and work together as a complementary team.

2. Ownership

We take ownership to achieve outstanding results and seek value at all times.

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3. People

We develop our people to grow with us.

4. Integrity

We act with integrity at all times.

5. Costumers

We understand our customers and deliver best value to them.

6. Continuous Improvement

We act with zero complacency and always strive for continuous improvement.

2.4. Kind of Business

There are five kinds of business in PT. RAPP which are follows:

1. Riau Fiber is a unit that oversees the seeding, planting, maintenance, and felling of wood in order to raw materials and generates wood seeds.

2. Riau Pulp is a pulp-making plant that uses Riau Fiber as a raw material.

3. Riau Paper is a unit that manufactures paper from Riau Pulp.

4. Riau Power is a unit that manages the power generation and reprocessing black liquor, water, and chemicals.

Riau Power

Riau Fiber Riau Pulp

Riau Paper Share

Services

Figure 2. 7. Kinds of Business in PT. RAPP

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finance, HRD, accounting, IT/IS, security, Transportation, and April Learning Institute (ALI).

PT. RAPP produces pulp and paper, provides training and development for employees, and so on. The main products of PT. RAPP are BAKP (Bleached Acacia Kraft Pulp) and UCWF (Uncoated Wood Free Paper), which are commonly used in printing and photocopying, ranging from 55 gsm to 150 gsm.

The brands of paper produced in PT. RAPP are Dunia Mas, Copy & Laser, Lazer IT, ZAP, Ixora, PPLite, Excellent Copy Paper, Perfect Print, and BMO (Bright White Multi-Purpose Office). Superior products at PT. Riau Andalan Pulp and Paper are a brand of PaperOne™.

Figure 2. 8. The Main Products of PT. RAPP

2.5. Organization Structure

Organizational structures enable businesses to maintain efficiency and focus. An organizational structure is a system that defines actions to achieve an organization's goals, including rules, roles, and responsibilities. For example, in a centralized structure decision is made from the top-down, whereas in a decentralized structure decision-making authority is shared among several organizational levels.

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Figure 2. 9. Organization Structure of RGE

There are several companies that use decentralized system, one of them is PT. Riau Andalan Pulp and Paper. It can be seen as below:

Figure 2. 10. Structure Organization in PT. RAPP Mill Operational Manager/OM

Finance Manager

Procurement Manager

Personal and Administration Manager

Technical Manager

Maintenance Manager

Production Manager

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a. Mill Operational Manager/OM

The Mill Operational Manager has the duties and responsibilities to make the strategic operational decisions at the factory and carry out smooth operations and administration. MO with six managers work to implement operational policies.

b. Finance Manager

The Finance Manager has duties and responsibilities in coordinating financial reports or all of value of goods, both in production and non- production, as well as serving the departments and employees finance.

c. Procurement Manager

The Procurement Manager is in coordinating the smooth operation of factory production activities such as supplying spare parts and material storage (logistics).

d. Personal and Administration Manager

Personal and Administrative Manager has duties and responsibilities to following sections:

- General Service,

- Personal administration - APRIL Learning Institute - Security

- Transportation, and - Health care clinic e. Technical Manager

Technical Manager Coordination of the following sections:

- Research

- Process and product development - Customer service

- Operation, and quality products f. Production Manager

Production Manager has coordinating duties and responsibilities for the following parts:

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- Wood Yard - Fiber line - Pulp Machine - Chemical Plant - Recaust Line Kiln - Technical

g. Maintenance Manager

Maintenance Manager has duties and responsibilities in coordinating factory selection, such as:

- Engineering Department

- Civil and Construction Maintenance - Electrical Maintenance,

- Instrumentation Maintenance

At PT. RAPP, the superintendent oversees the several departments with the help of a deputy assistant superintendent and a superintendent area. The superintendent has a responsibility to oversee administration in his domain, including setting up technician timetables. PT. Riau Andalan Pulp Paper also has supervisor to supervise, assist, and plan the work carried out by the technician.

These supervisors hold meetings to discuss the smooth running of the production process, to increase production capacity, and to discuss and resolved the problem.

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Figure 2. 11. APRIL Learning Institute

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2.6. Document Used for Activity

To manage the activities, there are several documents which used in APRIL Learning Institute (ALI):

a. Training Records

Training records is a document that serves to keep a record of the employee who will join training in ALI

b. Module Training

Module training is a specific document training focuses on material/topic that will be learn.

c. Handling Checklist Book

Handling Checklist Book is a book that used to check the details of training, such as trainer data, rooms, mentor, etc.

d. Intray

Intray is a document that gathers email/letter and whatsapp message about information or problem/conflict.

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CHAPTER III

SCOPE OF THE APPERENTICESHIP

3.1. Job Description

The apprenticeship program started on May 09^th, 2022 until July 15^th, 2022 at APRIL Learning Institute, PT. RAPP. The working hours divide into two shifts.

On Monday until Friday at 08:00 am to 05:00 pm, Saturday at 08:00 am to 12:00 am and also breaks at 12:00 am to 01:30 pm.

There were kinds of main jobs during the apprenticeship of each department which are follows:

3.1.1. Library Administration

Library Administration is managing the performances of the operation and other activities in ALI’s Library. The usual activities are input borrowing/returning books data and make the resumes.

3.1.2. Learning Support Department

There were kinds of jobs done in Learning Support Department as follows:

a. Inputting Training Records Data in Workday

Workday is a software that specializes in human capital management and financial management applications.

b. Making Room Handling Over Checklist Book

Room Handling Over Checklist Book is a book that used to check the training room reserved.

c. Intern Data Entry

Intern Data is personal information of intern that used for the detail of contract worker.

3.1.3. Assessment Center Department a. Audio Bathin

Audio Bathin is made the dialog transcript of discussion/presentation or interview.

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b. Intray

Intray is written email/letter or whatsapp message for employees about problem/conflict or any information

3.2. Working Procedure

There were several working procedures during the apprenticeship program at each department. The procedures are as follow:

3.2.1. Library Administration

Library Administration handles internal and external administrative matters for the libraries, assesses needs, input borrowing/returning books data, making resumes, providing managerial leadership, finance, fiber, economic, computer and others, also direction of the overall operations in ALI’s library.

There are some procedure to make borrowing/returning books data. The steps can be seen in the workflow below:

Figure 3. 1. Example of Entry Books Data

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No Yes

3.2.2. Learning Support Department

a. Procedure of Inputting Training Records Data in Workday

Workday is a software system used for planning in areas such as human capital management (HCM), professional services automation, project management, finance, analytics as well as professional services automation. Also, it used to input attendance, training schedule and other training data needs.

There are steps to inputting training records data in workday such as:

Figure 3. 3. Inputing Schedule Corner Offering in Workday Figure 3. 2. How to Enty Books Data

Warning the employee to return on that and no damage/marks

Entring the name, SAP, department, general affair, inventory, and title

Looking the last date return the books and note it in the calender

Looking the books,

any damage/ marks. Verification

Giving Punishment

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b. Procedure of Making Room Handling Over Checklist Book

Handover is a book that helps employees/trainers to check the schedule, training room, trainers, and team members effectively. Then, it is the accurate reliable communication about training information to ensuring continuity of safe and effective working.

There are steps to make room handling over checklist book. It can be seen as below:

Figure 3. 5. Handling Over Books

Getting forms from employee

Checking the total number of

training room and book sheet

Copying the form

Arranging the books and make a

book Figure 3. 6. How to Make Handling Over Books

Getting the data training schedule

from employee

Opening workday and

schedule training

Putting the mentor name, training topic, location, and

date.

Click Ok Figure 3. 4. How to Offering Schedule in Workday

Choosing Schedule Menu

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c. Procedure of Intern Data Entry

Data entry is a work that uses various processes like typing and voice recording to put the data into computers. It is used in each department in the APRIL Learning Institute office, one of them in the Learning Support Department. Entry Data processes the Interns information by retrieving internal data and entering them into a computer system as a company archive.

There are some steps to intern data entry, such as:

Figure 3. 7. Example of Entry Data Interns

3.2.3. Assessment Center

Assessment center is a method that company use to identify management potential and determine employee suitability for higher functional positions. It is usually used as a tool to evaluate employee personality traits and abilities. Then, assessment center is a process to suitability for specific types of employment.

a. Procedure of In Tray

In-tray is a work simulation assessment. It will take on the role of a

Entring the name, adress and birth of

interns

Adding the mentor name’s and apprenticeship

location

Sending the

data in outlook Print

Figure 3. 8. How to Entry Data Intern

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company employee and deal with the workload of a typical day, in the form of emails, reports, meeting requests and so on. Its needs to know the time efficiently, priorities workload, identify key issues and resolve problems.

There are some steps to input data in Workday, it can be seen as below:

Figure 3. 9. Example of In Tray Data

b. Procedure of Audio Bathin

Audio Bathin is the process of listening to assessment and employee interviews, then transcribing the conversation into word.

Getting data from employee

Inputting the data in

Microsoft Exel Send the data Figure 3. 10. How to Input Data In Tray

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Figure 3. 11. Example of Audio Bathin

3.3. Place of Apprenticeship

The Apprenticeship was started from May 09^th, 2022 until July 15^th, 2022. It was done at PT. Riau Pulp and Paper as a student practical in APRIL Learning Institute.

3.4. Kind and Description of the Activity.

The daily activity at ALI can be seen in the tables bellow:

Listen the audio

Knowing the context and meaning of what they are

talking about

Type it in Microsoft Words

Figure 3. 12. How to Audio Bathin

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Table 3. 1.

Agenda of the First Week Activities (May 9^th until May 14^th, 2022)

No Day/Date Activity Place

1 Monday,

(May 09^th, 2022)

1. Meeting Mr. Kespandiar and Mr.

Haira as a Campus Relation Department

Kopkar Office

2. Doing Safety Induction class in

Safety Campus Safety Office

2 Tuesday,

(May 10^th, 2022)

1. Meeting Mr. Haira as an Assistent Campus Relation Department 2. Take the Approval letter

SHR Office

3 Wednesday,

(May 11^th, 2022)

1. Signing the internship contract ALI Office 2. Working section placement and

Industrial areas tours Industrial Area

4 Thursday,

(May 12^th, 2022)

1. Morning Briefing

2. Reading SOP (Standard Operational Procedure) and other information about ALI

3. Offering Course Schedule

ALI Office

5 Friday,

(May 13^th, 2022)

1. Morning Briefing

2. Arranging certificates and score report of trainers

ALI Office

6 Saturday,

(May 14^th, 2022) Day off -

7 Sunday,

(May 15^th, 2022) Day off -

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Table 3. 2.

Agenda of the Second Week Activities (May 16^th until May 21^st, 2022)

1 Monday,

(May 16^th, 2022) Public Holiday -

2 Tuesday,

(May17^th, 2022)

1. Morning Briefing

2. Doing mass enrollment of training records

ALI Office

3 Wednesday,

(May 18^th, 2022)

1. Keeping ALI’s Library Library

2. Welcoming guest and guide them

to meet Mrs. Lucy ALI Office

3. Joining English corner with

employees Library

4 Thursday,

(May 19^th, 2022)

2. Welcoming guest and guide them to

meet Mrs. Lucy ALI Office

5 Friday,

(May 20^th, 2022)

go office Office

3. Joining English Corner Library

6 Saturday,

(May 21^st, 2022) 1. Keeping ALI’s Library Library

7 Sunday,

(May 22^nd, 2022) Day Off -

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Table 3. 3.

Agenda of the Third Week Activities (May 23^rd until May 28^th, 2022)

1 Monday,

(May 23^rd, 2022)

1. Keeping ALI’s Library 2. Writing some resume of books 3. Entering return books data 4. Arranging books by the inventory

numbers

Library

2 Tuesday,

(May 24^th, 2022)

1. Keeping ALI’s Library

2. Intern data entry Library

3. Making the computer’s Wi-Fi password in each training rooms 4. Welcoming and guide guest to go

training room

Training Room

3 Wednesday, (May 25^th, 2022)

2. Breakfast with employees Community Room 3. Labeling the tables by the inventory

codes

4. Inputting the business email (Intray) 5. Entering borrowing books data 6. Making the transcript of interview

audio (audio bathin)

Library

4 Thursday,

(May 26^th, 2022) Public Holiday -

5 Friday,

(May 27^th, 2022)

2. Making some handing over checklist

book ALI Office

3. Making the transcript of interview audio (audio bathin)

4. Joining English Corner 6 Saturday,

(May 28^th, 2022) Day Off -

7 Sunday,

Day Off -

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Table 3. 4.

Agenda of the Fourth Week Activities (May 30^th until June 4^th, 2022)

1 Monday,

(May 30^th, 2022)

2. Making some handing over checklist book

3. Labeling the table by the inventory codes

ALI Office

2 Tuesday,

(May 31^st, 2022)

1. Keeping ALI’s Library 2. Intern data entry

3. Making ID Card for interns

Library

3 Wednesday,

(June 1^st, 2022) Public Holiday -

4 Thursday,

(June 2^nd, 2022)

2. Helping the staff to arrange helmet and safety shoes on the storage 3. Entering borrowing books data

Library

meet Ms. Lucy ALI Office

5 Friday,

(June 3^rd, 2022)

2. Entering borrowing books data Library 3. Welcoming guest and guide them to

meet Ms. Lucy 6 Saturday,

(June 4^th, 2022) 1. Keeping ALI’s Library Library

7 Sunday,

(June 5^th, 2022) Day Off -

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Table 3. 5.

Agenda of the Fifth Week Agenda (June 06^th until June 11^th, 2022)

1 Monday,

(June 6^th, 2022)

2. Entering borrowing books data Library 3. Welcoming and guide guest to go

training room ALI Office

2 Tuesday,

(June 7^th,, 2022)

2. Entering borrowing books data Library 3. Entering health insurance of

employees data ALI Office

3 Wednesday,

(June 8^th,, 2022)

2. Inputting the business email (Intray) 3. Joining English Corner

Library

4. Joining Toast Master Club Pelalawan Training Room

4 Thursday,

(June 9^th, 2022)

2. Inputting the business email (Intray) 3. Intern data entry

Library

4. Making ID card for intern ALI Office 5. Welcoming and guide new interns to

knows Ali’s building in more detail ALI

5 Friday,

(June 10^th, 2022)

2. Helping interns to get safety shoes

and helmet in storage room Storage

3. Joining English corner Library

6 Saturday,

7 Sunday,

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Table 3. 6.

Agenda of the Sixth Week Activities (June 13^th until June 18^th, 2022)

1 Monday,

(June 13^th, 2022)

2. Entering borrowing books data Library 3. Helping employee to process the

resign letter ALI Office

2 Tuesday,

(June 14^th, 2022)

2. Inputting the business email (Intray) 3. Making a problem analysis worksheet

in PT. Garuda Mandala

Library

3 Wednesday, (June 15^th, 2022)

1. Welcoming the Chancellor of UIN and

his entourage Hotel Unigraha

2. Overview in KCN 2 (Kerinci Central Nursery), RAK (Riau Andalan Kertas), APR (Asia Pacific Rayon) and APY (Asia Pacific Yarn) industries.

Factory

4 Thursday, (June 16^th, 2022)

1. Morning Briefing ALI Office

2. Making the apprenticeship report Cerenti Training Room

5 Friday,

(June 17^th, 2022)

2. Making transcript of interview audio (audio bathin)

3. Entering returns books data 4. Arranging books

5. Joining English Corner

Library

6. Helping guest to get clearance exit ALI Office 7. Preparing the Kopkar’s annual

meeting report in Hotel Unigraha Hotel Unigraha 6 Saturday,

(June 18^th, 2022)

1. Committee of Kopkar’s annual

meeting report Hotel Unigraha

7 Sunday,

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Table 3. 7.

Agenda of the Seventh Week Activities (June 20^th until June 25^th, 2022)

1 Monday,

(June 20^th, 2022)

1. Keeping ALI’s Library 2. Handling intern from Lampung

University

3. Entering extended borrowing books data

5. Entering borrowing books data

Library

2 Tuesday,

(June 21^st, 2022)

2. Welcoming trainer and guide them

to go training room Training Room

3. Inputting the business email (intray) 4. Entering return books data

5. Entering borrowing books data 6. Making transcript of interview audio

(audio bathin)

7. Handling intern from Diponegoro University

Library

3 Wednesday,

(June 22^nd, 2022)

3. Entering borrowing books data 4. Joining English corner

Library

5. Helping guess to get exit clearance ALI Office

4 Thursday,

(June 23^rd, 2022)

2. Arranging books by the inventory numbers

3. Making an apprenticeship report

Library

(39)

5. Welcoming trainer and guide them

to go training room ALI Office

5 Friday,

(June 24^th, 2022) Sick leave -

6 Saturday,

(June 25^th, 2022) Sick leave -

7 Sunday,

(40)

Table 3. 8.

Agenda of the Eighth Week Activities (June 27^th until July 02^nd, 2022)

1 Monday,

(June 27^th, 2022)

1. Keeping ALI’s Library 2. Entering borrowing books data 3. Providing module training 4. Arranging books by the Inventory

number

Library

go office ALI Office

2 Tuesday,

(June 28^th, 2022)

2. Inputting business email (intray) 3. Providing module training

Library

go office ALI Office

5. Attending Business Administration

intern’s farewell dinner Kampung Kopi Cafe

3 Wednesday,

(June 29^th, 2022)

2. Helping staff to get exit clearance ALI Office

3. Audit room Training Rooms

4 Thursday,

(June 30^th, 2022)

2. Welcoming trainer and guide them go training room

Library

3. Providing Helmet and Safety Shoes

for guests Storage

4. Audit room Training Rooms

5. Joining final apprenticeship

presentation of another intern Country Room

(41)

5 Friday, (July 1^st, 2022)

2. Welcoming fiber assistant training and guide them to go training room 3. Making the computer’s Wi-Fi

password in each training rooms

Training Rooms

4. Inputting borrowing books data 5. Inputting training records data in

workday

6. Joining English Corner

Library

6 Saturday,

(July 2^nd, 2022)

Library

3. Gathering with internship students

and mentor ALI’s Café

7 Sunday,

(June 3^rd, 2022) Day Off -

(42)

Table 3. 9.

Agenda of the Ninth Week Activities (July 04^th until July 09^th, 2022)

1 Monday,

(July 4^th, 2022)

3. Intern data entry

4. Inputting training recors data in Workday

Library

2 Tuesday,

(July 5^th, 2022)

2. Inputting borrowing books data 3. Inputting training records data

Workday

Library

3 Wednesday,

(July 6^th, 2022)

2. Inputting training records data in workday

4. Preparing for apprenticeship presentation

Library

4 Thursday, (July 7^th, 2022)

1. Keeping ALI’s Library 2. Labeling the shoe rack

4. Preparing for apprenticeship presentation

Library

5 Friday,

(July 8^th, 2022)

3. Preparing document for apprenticeship scores

4. Joining English corner

Library

5. Apprenticeship presentation Country Room

(43)

CHAPTER IV

CONCLUSION AND SUGGESTION

4.1. Conclusion

After doing apprenticeship program in April Learning Institute, PT. Riau Andalan Pulp and Paper, there are several conclusions as follows:

1. There are some kinds of job done during the apprenticeship program;

inputting data in workday, inputting business email (intray), making transcript of interview audio(audio bathin), making handling over checklist book, intern data entry, entering borrowing/return books data, and audit room. Then, the working procedures are based on Standard Operating Procedure (SOP) of PT. Riau Andalan Pulp and Paper.

2. After doing the apprenticeship program at PT. Riau Andalan Pulp and Paper, several subject materials acquired in campus such as; business writing, business communication, management, speaking, reading, listening, and etika profesi are applied in real practice such as; handling business emails, communication skills, receptionist, and handling telephoning.

4.2. Suggestion

It is suggested to State Polytechnic of Bengkalis to provide a longer time for the apprenticeship program to give proper access for the student to acquire more knowledge and experience in the company.

(44)

APPENDIX A Certificate

(45)

APPENDIX B Evaluation Form

(46)

APPENDIX C

Reply of Apprenticeship Letter

(47)

APPENDIX D Attendance List

(48)

(49)

(50)

APPENDIX E Overview in RAK (Riau Andalan Kertas)

(51)

APPENDIX F Overview in APY (Asia Pasific Yarn)

(52)

APPENDIX G Overview in KCN (Kerinci Central Nursery)

(53)

APPENDIX H APRIL Learning Institute

(54)

APPENDIX I Training Room

(55)

APPENDIX J Library

(56)

APPENDIX K Revision List

(57)

DAILY ACTIVITIY APPRENTICESHIP DAY : Monday

DATE : 9^thMay 2022

Picture Information

Safety Induction was done

No Job Description Supervisor

Signature 1.

Meeting Mr. Kespandiar and Mr. Haira as a Campus

Relation Department Tengku

Kespandiar, ST., MM

2 Doing Safety Induction class in Safety Campus

Note :

(58)

DAILY ACTIVITIY APPRENTICESHIP DAY : Tuesday

DATE : 10^thMay 2022

No Job Description Supervisor Signature

1 Meeting Mr. Haira as assistent of

Campus Relation Department Tengku Kespandiar, ST., MM 2 Taking the Approval letter

Note : Good

Taking picture with interns from a others college

(59)

DAILY ACTIVITIY APPRENTICESHIP DAY : Wednesday

1 Signing the internship contract

Lusi Verawati Purba 2 Working section placement

and Industrial areas tours Note : Good

A Building that I doing apprenticeship program

(60)

DAILY ACTIVITIY APPRENTICESHIP DAY : Thursday

1 Morning Briefing

Lusi Verawati Purba

2

Reading the information about ALI and also SOP (Standard Operating Procedure)

3 Offering Course Schedule in Workday

Note : Good

The process of reading SOP each department in ALI

(61)

DAILY ACTIVITIY APPRENTICESHIP

DAY : Friday

1 Morning Briefing

Lusi Verawati Purba 2 Arranging certificates and

score report of trainers

Note : Good

Private Documents -

(62)

1 Morning Briefing

Lusi Verawati Purba

2 Doing mass enrollment in Workday

Note : Good

The process of doing mass enrollment

(63)

DAY : Wednesday DATE : 18^thMay 2022

1 Keeping ALI’s Libraryy

Lusi Verawati Purba

2 Welcoming guest and guide them to meet Mrs. Lucy

3 Joining English corner Note : Excellence

English corner’s situation

(64)

Lusi Verawati Purba

2 Welcoming guest and guide them to meet Mrs. Lucy

Note : Good

The guest from foreign

(65)

DAY : Friday

Lusi Verawati Purba

2 Welcoming guest and guide them to go office

3 Joining English Corner Note : Good

English corner situation in ALI’s Library

(66)

DAILY ACTIVITIY APPRENTICESHIP DAY : Saturday

DATE : 21^stMay 2022

1 Keeping ALI’s Libraryy Lusi Verawati Purba

Note : Good

Library’s situation

The employees meeting in the Library

(67)

DATE : 23^rdMay 2022

Lusi Verawati Purba

2 Writing some resume of books 3 Entering return books data

4 Arranging books by the inventory numbers

Note :

The processes of writing some resume book’s in ALI’s Library

(68)

Lusi Verawati Purba 2 Intern data entry

3

Making the computer’s Wi-Fi password in each training rooms

4 Welcoming and guide guest to go training room

Note : Good

The processes of intern data entry

(69)

DAY : Wednesday DATE : 25^thMay 2022

Lusi Verawati Purba

2 Breakfast with employees 3 Labeling the tables by the

inventory codes

4 Inputting the business email (Intray)

5 Entering borrowing books data 6 Making transcript of interview

audio (audio bathin) Note : Good

The processes of inputting the business email (Intray)

(70)

DAILY ACTIVITIY APPRENTICESHIP DAY : Friday

Lusi Verawati Purba

2 Making some handling over checklist book

3 Making transcript of interview audio (audio bathin)

4 Joining English corner Note : Good

The process of making some

handling over checklist book

(71)

Lusi Verawati Purba

2 Making some handling over checklist book

3 Labeling the table by the inventory codes

Note : Good

The handling books was done

(72)

DAY : Tuesday DATE : 31^thMay 2022

Lusi Verawati Purba

2 Intern data entry

3 Making ID card for intern Note : Good

Intern data entry was done

(73)

DATE : 2^ndJune 2022

Lusi Verawati Purba

2

Helping the staff to arrange helmet and safety shoes on the storage 3 Entering borrowing books data 4 Welcoming guest and guide them to

meet Ms. Lucy Note : Good

The processes of entring borrowinng books data

an apprenticeship report at pt riau andalan pulp and paper