It was moved by Trustee Sinn, seconded by Trustee Jackson, and duly carried as follows:. It was moved by Trustee Blechman, seconded by Trustee Jackson, and duly carried as follows:. It was moved by Trustee Lieber, seconded by Trustee Blechman, and duly carried as follows:.
It was moved by Trustee Jackson, seconded by Trustee Blechman, and duly carried as follows:.
ARTICLE XVII
ELIMINATION OF MEMBERSHIP OF NOT-MEETING CLUBS FROM ACTIVE MEMBERSHIP CLUBS BY DISTRICT
KEY I DATE
NEW KIWANIS CLUBS ORGANIZED SINCE THE JULY MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES
Metropolitano, Panama City, Panama Puerto Princesa City, Filipijnen Hudson Falls-Kingsbury, New York Desert Hot Springs, Californië Williston, Florida. Roseville Knights, Michigan Kansas City South Town, .Missouri Wilkes Barre South, Pennsylvania Mineraalgebied-Flat River, Missouri Fort Dodge Golden K, Iowa. Greenville Golden K, Texas Woodbridge-Irvine, Californië Janesville-Morning, Wisconsin West San Bernardino, Californië Batavia Golden K, New York.
THESE CLUBS BA VE JOINED AT THE JULY MEETING OF THE INTERNATIONAL COUNCIL OF TRUSTEES.
CLUB INCORPORATIONS COMPLETED
CLUB NAME CHANGES
CANCELLED MEETINGS
DISTRICT BYLAW AMENDMENTS
- CIRCLE K CLUBS COMPLETED SINCE JULY REPORTS Circle K Clubs
Article XVI, Section 8 - explains expenses of the Governor Articles XV, Section 4 - District foundation representation New York. Article X, Section 5 - creation of a Committee on Campaign Practices Article XII, Section 5 - convention election procedure when only one. Article XV, Section l - club payment of district dues based on membership figures submitted to the district.
Article XV, Section l - new paragraph proportional fees for new clubs Article XV, Section 2 - temporary fees of new members.
KEY CLUBS COMPLETED SINCE JULY REPORT Key Clubs
INCORPORATION OF KIWANIS CLUB OR DISTRICT FOUNDATIONS Merrick Kiwanis Foundation, Merrick, New York
- When the Foundation has a surplus in its budget,' a minimum of 50% of that surplus will be placed
- The dollar amount of grants approved each year will be directly related to the amount of unrestricted
- The Board of Trustees and Grants Committee will no longer allow an advocate for a grant proposal
- All future grant applicants will be asked to include in their grant application a statement as to how
- In the future, the investment portfolio of the Foundation will be managed by a professional investment firm
- The Hixson Fellowship will add a Lady Hixson category so as to differientate it from the Hixson Fellow
In this report to the Kiwanis International (KI) Board of Trustees, I am pleased to report several items related to your foundation. For print and film projects, no grant will be .. provided until proof is provided that the foundation logo and the words "printed or production provided .. by the Kiwanis International Foundation" are included. At our board meeting, President Don expressed his disappointment with how we were trying to bring in Kiwanis International.
It has been a tradition for the past three years that all Kiwanis International Board members contribute to the Foundation.
- REVOCATION OF CHARTERS
- CONSIDERATION OF ASPAC GUIDELJ;NE AMENDMENTS
A copy of the report request will be sent to the club chairman and the club secretary. If the status report is not received within 30 days from clubs in the United States and · within 60 days from clubs outside the United States, and the overdue amounts have not been paid, the club shall, at a non-meeting or a -service status. When a club is financially delinquent to Kiwanis in the amount of $50 or more for a period of 120 days in the United States and 150 days outside the United States, no additional services from Kiwanis International will be provided to the club until such debt is paid. is paid in full.
If, in accordance with Procedure 310, a club has been placed on a non-meeting or non-service basis, the International Secretary shall so inform the district governor, governor-elect, secretary and lieutenant governor, club president and club secretary, and Board advisor to circle.
Membership: Any club in good standing in the Asia-Pacific region must be a member of the conference. Each member receives a written notice of the time and place of all executive committee meetings by mail. Past Governor present in conference or in the absence of the Governor and any Past Governor, by the President.
The Chairman of the district conference shall promptly confirm to the Secretary/Treasurer the name of the Nominating Committee representative selected. A majority vote of the clubs in the country is required to elect the delegate and alternate. In the case of the Committee on Elections ~ 11 members will be delegates or delegates at large.
Nomination and Election of Officers ·and the Designated Representative to the International Board of Trustees of the Asia-Pacific Region.:. a)· The election of the Chairman and Vice-Chairman will be held at the annual Conference. REPORT OF BOARD COMMITTEE ON PROGRAM SERVICES - EDUCATION TO THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. The Committee recommends that Kiwanis continue as the coordinating agency of the National Farm-Town Council.
The Committee recommends that the final meeting of the International Convention be held on Thursday morning, June 26. Four issues of the Asia-Pacific issue - October, January, April and June - will be published.
PRESIDENT RONALD REAGAN
Support Community Food Programs Voluntarism Makes a Difference
Operation Care & Share
After an explanation of each of the amendments, the Commission found them acceptable. The Committee proposes that the Key Club Committee Chair of each sponsoring Kiwanis club receive a copy of the seven issues of the Keynoter. The Committee considered the adoption of Circle K International's proposed code of policies and procedures.
The Committee recommends approval of the proposed amendment to the Circle K International Constitution, Article XIV, "Income." After a detailed examination of the report, a recommendation will be made at the January meeting of the committee. Exhibit A of the Youth Services Report, Amendments to the Constitution and Bylaws of Key Club International, appears as Exhibit 18 of the October 1985 Board Meeting Minutes.
Appendix B of the Youth Services Report, Clubs Revoked--Key Club International, is found as Appendix 19 in the minutes of. Appendix E of the Youth Services Report, Amendment to the Circle K International Constitution, Article XIV, "Revenue". Appendix F of the Youth Services Report, Amendment to the Circle K International Constitution, Article XII, Section 2, "Conventions".
Such amendments can only be adopted and not adopted at a regular meeting of the Board of Officers. Amendments adopted by the Board of Officers of Circle K International will become effective upon approval of the Kiwanis International Board of Trustees.
Section 3. Before a Key Club may be formed at least fifteen
To form a new district, a new district is proposed. The proposed area must include no fewer than 30 active Key Clubs, and no fewer than 450 active Key Club members.
KEY CLUB INTERNATIONAL BOARD MEETING
DISTRICT .\I4DAHA
Page 3 FLORIDA
A charter petition will be drawn up on a standard form provided by the Circle K International administrator and must be signed by at least fifteen (15) students.~.
CIRCLE K DISTRICT
CAL-NEV-HA
PROPOSED CLUB STATUS CHANGES INTERNATIONAL COUNCIL MEETING
PROPOSED STATUS Non-Meeting
DISTRICT FLORIDA
STATUS
LA-MISS-TENN
MICHIGAN
MINNESOTA~DAKOTAS
MISSOURI-ARKANSAS
NEW ENGLAND
NEW JERSEY
NEW YORK
DISTRICT
SOUTHWEST
TEXAS-OKLAHOMA Bishop College
STATUS Delinquent
PROPOSED STATUS
WISCONSIN-UPPER MICHIGAN Marquette University
The Committee recommends that the Kiwanis Club of Blythe, California be transferred from ·the California-Nevada-Hawaii District to the Southwest District. The committee was informed by staff that the Indianapolis law firm of Barnes and Thornburg had been appointed to review our trademark and service mark registrations in the United States and Canada. Since some Canadian Kiwanis Clubs are still involved in Operation Drug Alert programs, it is the feeling of the Committee that this Service Mark registration should be renewed to protect our program.
The committee recommends that our Operation Drug Alert Service Mark registration in Canada be renewed. There was considerable discussion between the staff and the committee regarding the procedure for shipping orders from the. The committee noted that this department's net income has fluctuated significantly over the past five years and asked staff to project income.
The committee will review this projection at the January committee meeting and recommend a pricing policy. The Committee recommends that all references to our head office be given as International Office. The Committee recommends that Computer Associates International, Inc. we purchase the General Ledger and Accounts Payable software package at a maximum price of $55,000.
The committee recommends the capital improvement expenditures to complete the purchase and implementation of CPT Compatible. The committee considered the proposal from the strategic planning committee and deferred action on this proposal until the January board meeting and requested clarification.
REPORT AND RECOMMENDATION ON THE
COMPARISON OF VENDOR SUPPLIED
FINANCIAL SOFTWARE PACKAGES GENERAL LEDGER
ACCOUNTS PAYABLE FOR
KIWANIS INTERNATIONAL
CONTENTS -r~pi C
SOURCES
POTENTIAL VENDORS
Argonant Infonnation Systems, Inc
Computer Associates International 4. Data Design Associates
Compro Financial Systems (ISA)
ASK Computer Systems, Inc
Lawson Associates, Inc
McConnack & Dodge Corp
Management Science Pmerica, Inc
Software International Corp
UCCEL Corporation
REQUEST FOR PROPOSAL (RFP}
PRICING
NO RESPONSE
NO BID
BIDDERS
PRESENTATIONS
PARTICIPANTS
MODIFICATIONS TO PACKAGES
RECOMMENDATION
WANIS INTERNATIONAL·
PROPOSAL FOR OFFICE AUTOMATION
CONTENTS Title
OVERVIEW OF THE ASSIGNMENT
WHAT IS OFF!CE AUTOMATION?
WHAT ARE THESE METHODS?
INFORMATION CENTERS
WORD PROCESSING CENTERS
ELECTRONIC. MAIL/CALENDARS
TELECOMMUNICATIONS
OFFICE AUTOMATION
Small computer systems _and appl i ca-ti ans
SMALL COMPUTER APPLICATIONS AND SYSTEMS
In the course of discussion with the various vendors, it became apparent that many organizations are taking the opportunity to expand their automation efforts into areas that can be easily and easily justified. The potential cost savings from these areas will indicate that we should conduct these studies and report on them as early as possible. However, there is every indication that this equipment can be justified within a year or less.
A large majority of the current sequencing that we are doing commercially can be done on this device. The cost of this device is approximately $10,009, but it can probably be justified by the cost savings.
ADVANTAGES ANO APPLICATIONS
ADVANTAGES -15-
AP PL I CATIONS Memos
THE SURVEY OF CURRENT AND PROJECTED WORD RROCESSING AND
TOTALS
CURRENT EQUIPMENT STATUS Number- of Typing Devices
The rationale that follows in the report clearly indicates that this nwnber is desirable if affordable.·.
DEPLOYMENT OF WORKSTATIONS/PC'S Cormnunications
GRAND TOTAL
DEPLOYMENT OF PRINTERS
PRINTERS AND SPECIAL STATIONS
EGI!)
OFFICE AUTOMATION SPECIFICATIONS -25-
INTERVIEW ANO DEMONSTRATIONS
ANALYSIS OF TOTAL VENDOR COSTS
NBI IBM Sperry
SELECTION OF QUALIFIED VENDORS
TASK FORCE APPOINTED
VENDOR DEMONSTRATIONS ANO INTERVIEWS BY.TASK FORCE
VENDOR BID SUMMARIES
VENDOR CPT NB! Wang (new)
HARDWARE COMPONENT/ITEM
ONE-T!ME CHARGES
VENDOR BIDS - REDUCED WORKSTATIONS
HARDWARE
TIJARE
TOTAL
VENDOR EVALUATIONS
VENDOR EVALUATION
As previously stated, it is the task force's conclusion that all three vendors are highly qualified to meet the needs of Kiwanis International. Although each of the three vendors is highly qualified, it is also our conclusion that each has attributes that make them. This device is capable of performing the functions required to get the job done at a very reasonable price.
40,000 in this equipment and a large part of this investment can be saved if we choose this vendor. The personal ccmputers recommended by ·cPT are compatible with the word processing stations and use a similar software package. This equipment is capable of performing the required functions and is rated as one of the top word processing systems in.
The larger NBI (model 4000) workstatton has a unique keyboard that is very easy to learn and use. The NBI system allows only 16 larger workstations and letter-quality printers to be connected to the system at the same time. Maintenance costs start on the day of establishment. Competitors' offer starts on the day i nsta11 ati.
For all practical purposes, you will not be able to distinguish this equipment from brand new, and. the warranties are the same as new equipment. Wang prices include a 17% public benefit discount on most hardware and software listed, which is extremely favorable1 e.
JUSTIFICATION
Establishment of a new department.17 - Special services from budgeted expenditures within department 30 (Sponsored Youth Services) and Department 13 (Program Services"). The changes to the proposed budget made by the Board at this meeting are shown in Appendix B. The international The Secretary reported to the committee that substantial progress has been made in the budget process by the various departments of the International.Office.
He suggested that budget transfers within departments and interdepartments should now be carried out only on the condition that they are approved by the board of directors. Any reallocation within a department or budget reallocation between departments must be approved by the Board of Directors. 1. · The Board of Directors approved capital expenditures of $221,000 to be paid from the Fund's investments; loans of up to $40,000 may be required.
