Praise and gratitude the author prays to Allah SWT, because of His blessings and mercy, the author was able to complete this internship report. The internship report is prepared to fulfill one of the requirements to complete the study in D-IV International Business Administration study program at State Polytechnic of Bengkalis. The author realizes that without the help and guidance of various parties it is very difficult for the author to complete this internship report.
Yunelly Asra, SE., MM as Head of Business Administration Department at Bengkalis State Polytechnic. Hutomo Atman Maulana, S.Pd., M.Si as Head of the International Business Administration Study Program. During his apprenticeship at the Bengkalis District Transport Department, many lessons and knowledge the author gained from the office staff.
Despite all that, the author also realized that many mistakes were made while writing this report.
Background of the Apprenticeship
2 Selection the location of the apprenticeship is made to implement the theories that have been learned, train to add experience to adapt to the real world of work, to find out what things are needed by the transport department and to know what systems are running at the Transport Department in Bengkalis Regency. The port sector is tasked with preparing and implementing policies, providing assistance as well as monitoring and evaluation in the port sector. Carrying out activities The apprenticeship in this department covers many areas related to administration processes, to gain experience in the use of the system used, to know administration activities about local authorities in road traffic, transport and transport mode integration, ports and Shipping.
Through this internship, you hope to gain as much experience as possible, get an overview of the real working environment and gain new knowledge that is useful for life after lectures, especially in administration.
Purposes of the Apprenticeship
Significances of the Apprenticeship
The Transport Department of Bengkalis Regency has the main task of carrying out some regional household affairs in the field of transport (facilities and infrastructure) as well as transport facilities which are their responsibility and assistance tasks given by the regency. In the management of transportation facilities and infrastructure, the Bengkalis Regency government, through the Bengkalis Regent, gives responsibility and authority to the Department of Transportation in operating the transportation system in its territory. The area of Bengkalis Regency in general can be grouped into 3 (three) geographical groups, namely: (1) geographical for coastal islands, (2) geographical for the coast and (3) geographical for land.
In the management of matters related to transport facilities and infrastructure, the Bengkalis Regency Government, through the Bengkalis Regent, gives responsibility and authority to the Bengkalis Regency Transport Department in managing the transport system in its territory. The Department of Transport of Bengkalis Regency has activities that deal with the formulation of technical policies in the field of transport, the implementation of government affairs and public services in the field of transport, the direction and implementation of tasks in the field of transport. During his apprenticeship at the Transport Department of the Bengkalis Region, the author was posted to the port sector.
16 The flow of development work at the Transport Department of Bengkalis Regency can be seen in Figure 2.5 below. Documents commonly used in activities in the port sector of transport department of Bengkalis Regency are as follows.
Job Description
System and Procedure
For incoming letters, letters are usually recorded based on the origin of the letter, letter number and a summary of the contents of the letter. For outgoing letters, after the letter is completed, the letter is signed and a copy of the letter is recorded and then archived. In the port sector of the transport department of Bengkalis Regency, regular filling forms or data entry, such as input data about changes and shifts.
5 Repayment of the remainder of the official travel allowance to Riau Kepri Bank Source: Writer Documentation, 2021. Each file or document that is received and created is classified and grouped based on the content of the document and the year of the document. Press the start button and wait a moment for the copier to finish removing the paper resulting from the photocopy.
A survey is usually carried out to see the condition of the land or environment around the object to be built and to carry out documentation, measurement and data collection which will later be needed during the planning and development process. One of the surveys carried out is the Documentation and Measurement of Buildings and Warehouses at the BUMD Port which will later be built by the Cargo Port.
Place of Apprenticeship
Every document created usually requires a soft file which must also be prepared by scanning the document. With Scanner, the results appear on the computer screen so that they can then be adjusted as desired. First, make sure the scanning machine is turned on and connect the scanner to the computer.
Make sure the computer you are using has a scanner driver in use, then select the scan menu and the document will run. Finally, the scanned document can be selected whether it should be saved in the form of files, images or pdf.
Kind and Description of the Activity
Recording and archiving of incoming invitations for meetings with the head of the transport department of Bengkalis Regency. Make a list of proposed priority development of Bengkalis Regency in 2022 of the port sector of the transport department of Bengkalis Regency. Printing of the report on the physical and financial realization of operating expenses of the district budget.
Collection of documents for information on plans (planning advice) for the construction of the port of Ketam Putih Village Passage from the Public Works Department. Preparation of the Regent's Letter for the Maritime Tollway Network Proposal to the Governor of Riau. Revision of the Regent's Letter on the Toll Road Network Proposal to the Governor of Riau.
Preparation of reports on implementation of Idul Fitri command post to Tanjung Kapal Rupat Crossing. Preparation and printing of reports on the implementation of the Idul Fitri command post to the Tanjung Kapal Rupat junction. 35 Help this week to prepare project files and all necessary administration and documents for the development of the project to be implemented.
Make a proposal for the activity plan for the development of the Ketam Putih Ferry Port and Power Point to be submitted to the Head of the Transport Department of Bengkalis Regency. Preparation of an activity proposal plan for the development of the Ketam Putih Ferry Port with the Head of the Port Operations and Management Department, Mr. Arief Andri who is presented to the head of the transport department of Bengkalis Regency.
Make an activity proposal plan for the implementation of the sea freight transport route (Sea Toll Road) in the border area of Bengkalis Regency, Riau Province. Make an activity proposal plan for the implementation of the sea freight route (Sea Toll Road) in the border area of Bengkalis Regency, Riau Province, submit the two proposals to Pacific shops for binding. This week scan project documents, take minutes and review the completeness of the proposal. The plan for the development of the Ketam Putih ferry port and the proposed activity plan for the implementation of the sea freight route (Seetoll) in the border area of Bengkalis Regency, Riau Province.
Obstacle and Solution
- Obstacles
- Solutions
Conclusion
The working systems and procedures in the Transport Department of Bengkalis Regency Port Sector use an online system, an application system and a manual system. All these systems make it easier to do work, especially in jobs involving administrative processes in the Port Sector. During the internship at the Transport Department of Bengal Regency some obstacles are encountered such as internet connection problems and inadequate work equipment to handle large amount of documents.
The solutions to deal with obstacles during the apprenticeship process at the Transportation Department of Bengkalis Regency, that is, with the use of a personal Internet connection and for photocopying documents in large quantities, is to use larger equipment in the secretariat room.
Suggestion
Apprenticeship Reply Letter
Apprenticeship Statement Letter
Apprenticeship Assessment Sheet
List of Apprenticeship Attendance Sheet
Apprenticeship Certificate
Apprenticeship Revision List
List and Location of Ports that have been Built and Supervised
Workspace for the Port Sector of Transportation Department of
Handing over Souvenirs, Certificates and Photos with the
Daily Activity
