Invitation to Bid
Delivery of the goods is required within the period specified in the Claim Form. A complete set of bidding documents may be obtained by interested bidders from the address and website(s) below and upon payment of the applicable fee for the bidding documents in accordance with the latest guidelines issued by the GPPB in the amount of One Thousand Five Hundred Pesos Only (Php 1,500.00 ). Prospective bidders must indicate their intention to participate by sending an email to the address below.
Bids will be opened in the presence of the bidder's representatives who choose to participate in the activity. ANY SUCH KIND SHOULD BE IMMEDIATELY REPORTED TO THE OFFICE OF THE SECRETARY OR THE NATIONAL BUREAU OF INVESTIGATION (NBI) FOR DETERMINATION AND PROPER INVESTIGATION.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Bidders must meet the eligibility criteria under Section 23.4.1 of IRR 2016 of RA no. shelf, as the case may be); The preliminary review of offers will be regulated by article 30 of the revised RRR of 2016 of RSH No.
The Procuring Entity will approve the priority limit for the comparison of bids in accordance with Section 43.1.2 of the 2016 Revised IRR No. RA. The BAC will consider the conditions in the evaluation of bids pursuant to Section 32.2 of the revised 2016 IRR dated.
Bid Data Sheet
Procurement of services from ISO certification body with almost same with our required technical specifications. Complete within two (2) years before the deadline for submission and receipt of tenders, equivalent to at least fifty percent (50%) of the ABC. 12 The price of the goods will be DDP quoted and delivered to Philippine Rice Research Institute- Central Experiment Station and Branch Stations (see attached Schedule of Requirements and Technical Specifications for details) or the applicable International Commercial Terms (INCOTERMS) for this Project.
The amount of not less than Thirty Thousand Pesos (PhP, which is the amount equivalent to two percent (2%) of the ABC, if the bid security is cash, cashier's/manager's check, bank draft/guarantee, or irrevocable letter of credit ;or.The amount of not less than seventy-five thousand pesos (PhP, which is the amount equivalent to five percent (5%) of ABC] if the bid security is in a bond. Latest annual income tax returns for the year 2022 (BIR Form 1701 or 1702) Valid and current tax certificate.
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
9184 and its 2016 revised IRR, including the Generic Procurement Manual, and accompanying issuances, constitute the primary source for the terms and conditions of the Contract, and therefore applicable to contract implementation. Herein clauses will serve as the secondary source for the terms and conditions of the Contract. 9184 which allows the GPPB to amend the IRR, which will be applied to all procurement activities whose advertisement, posting or invitation has been issued after the effectivity of said amendment.
Advance payment of the contract amount is provided under Annex "D" of the revised 2016 IRR of RA No. The Procuring Entity is permitted to determine the terms of payment on the partial or staggered delivery of the Goods procured, provided such partial payment corresponds to the value of the goods delivered and accepted in accordance with prevailing accounting and auditing rules and regulations. Within ten (10) calendar days from receipt of the Notice of Award by the Bidder from the Selling Entity, but in no case later than before the signing of the Contract by both parties, the successful Bidder must provide the performance security in any of the prescribed forms in Section 39 of the 2016 revised IRR of UA No.
The Procuring Entity or its representative shall have the right to inspect and/or test the Goods to confirm their conformity with the Project Specifications at no extra cost to the Procuring Entity in accordance with the Generic Procurement Manual. The Procuring Entity shall promptly notify the Supplier in writing of the identity of any representatives retained for these purposes. All reasonable facilities and assistance for the inspection and testing of Goods, including access to drawings and production data, shall be provided by the Supplier to the authorized inspectors at no cost to the Procuring Entity.
Upon receipt of such notice, the Supplier shall repair or replace the defective goods or parts thereof at no cost to the Procuring Entity, in accordance with the Generic Procurement Manual. Supplier's liability under this Contract shall be as provided by the laws of the Republic of the Philippines. If the Supplier is a joint venture, all partners of the joint venture shall be jointly and severally liable to the Procuring Entity.
Special Conditions of Contract
Risk and title pass from the Supplier to the Contracting Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods will be made by the Supplier in accordance with the conditions stated in Chapter VI (Schedule of Requirements). The Supplier is obliged to provide all subsequent services, including any additional services, specified in Chapter VI.
The Supplier shall provide such packaging of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this contract. The size and weight of the packing case shall take into account, where appropriate, the remoteness of the final destination of the Goods and the absence of heavy handling equipment at all points of transit. A packing list identifying the contents and quantities of the packaging should be affixed to an accessible point on the outer packaging if practical.
Where the supplier is required under the contract to deliver the goods CIF, CIP or DDP, transportation of the goods to the port of destination or such other named place of destination in the Philippines as specified in this contract shall be arranged and be paid by the Supplier, and the cost thereof shall be included in the Contract Price. The Supplier shall indemnify the Procuring Entity against all third party claims of infringement of patent, trademark or industrial design rights arising out of the use of the Goods or any part thereof. The contract for regular and recurring services will be subject to a renewal whereby the performance evaluation of the service provider will be carried out in accordance with Section VII.
If applicable, the inspections and tests may be carried out at the supplier's premises at the place of delivery and/or at the goods' final destination. If performed at the supplier's premises, all reasonable facilities and assistance, including access to drawings and production data, shall be made available to the inspectors at no charge to the procuring entity. The Supplier agrees that neither the performance of a test and/or inspection of the Goods or any part thereof, nor the participation of the Procuring Entity or its representative shall relieve the Supplier of any warranties or other obligations under this Contract.
Schedule of Requirements
I hereby certify to comply with all the above requirements and to deliver in accordance with the above schedule.
Technical Specifications
Prepare and submit an audit report detailing observations, opportunities for improvement and any non-compliance with ISO ISO and ISO standards or documented procedures, and suggestions on how to address these at the end of the on-site audit; And. The services of the CB will be engaged for a period of three (3) years, from August 2023 to December 2025. A statement in the Bidder's declaration of compliance or supporting evidence found to be false during the evaluation of the Bid, following the qualification or performance of the Contract may be considered fraudulent and may subject the Bidder or supplier to prosecution under applicable laws and regulations.]
If decisions on good terms for disputes between the agency and the Certification Body cannot be made, the agency will be granted the right to appeal the decisions of the audit team by the accreditation body. The SL audit team will provide full report on the audited operations in accordance with the contents of the approved scope of work/deliverables to the agency at the end of each initial, surveillance and recertification audits, unless otherwise agreed by the procuring agency/client. The team members must have actual practical experience of at least three (3) years in any of the required certifications in any of the standards based on their specialization.
Have team members with at least three (3) years of government audit experience, particularly in research and development institutions. No member of the audit team should have provided consulting to the procuring agency within two (2) years prior to the audit. At least one auditor of the audit team must participate in subsequent audits of the three-year audit cycle.
The bidder must have completed, within the period specified in the Invitation to Bid, an SLCC similar to the contract to be bid, the value of which, adjusted to current prices using the Philippine Statistics Authority (PSA ) consumer price indices, must be at least fifty percent (50%) of the ABC. The bidder must work as such for at least five (5) years from the date of submission of the tender documents or quotation. Prepare audit report detailing observations, opportunities for improvement and any non-compliance with the three (3) standards or documented procedures and suggestions on how to address them at the end of the on-site audit, prepare and to serve.
If the contractor fails to perform the services within the period specified in this contract, the Procuring Entity shall, without prejudice to its other remedies under this contract and under the applicable law, deduct the applicable rate from one of the contract price as liquidated damages. -tenth (1/10) of one percent (1%) of the cost of non-performing portion of each day of delay. All materials, data and information used and generated through this engagement shall be under the sole ownership of DA-PhilRice.
Checklist of Technical and Financial Documents
