The Bidding Documents shall clearly and adequately define, among other things: (i) the objectives, scope and expected outputs and/or results of the proposed contract or Framework Agreement, as the case may be; (ii) the eligibility requirements of Bidders; (iii) the expected contract or Framework Agreement duration, the estimated quantity in the case of procurement of goods, delivery schedule and/or time frame; and (iv) the obligations, duties and/or functions of the winning bidder. However, they must be adapted as necessary to the circumstances of the procurement project in question. Specific details, such as the "name of the Procuring Entity" and "address for submission of bids," must be provided in the Instructions to Bidders, Bid Data Sheet and Special Conditions of Contract.
Bid – A signed offer or proposal to assume a contract submitted by a bidder in response to and in accordance with the requirements of the bidding documents. Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the bidding documents.
Invitation to Bid
The Food and Drug Administration (FDA), through the FDA Special Account in the General Fund (SAGF) amounting to four million two hundred seventy eight thousand one hundred eighteen pesos alone (Php is the approved budget for contract (ABC) for payments under the contract for the procurement of calibration, preventive maintenance and recertification of various laboratory equipment of the Alabang Testing and Quality Assurance Laboratory (ATQAL) and the Physics Laboratory Support Division (PLSD). Prospective Bidders may obtain further information from the Food and Drug Administration and inspect the Tender Documents at the address below during business hours from 8:00 a.m. to 5:00 p.m.. The Food and Drug Administration will allow the bidder to submit his proof of payment of the fees.
Bids must be duly received by the BAC secretariat through manual submission no later than 2 October 2023 at 8:30 a.m. in the Food and Drug Administration BAC Secretariat Room, FDA Annex Bldg. The bid opening will take place on 2 October 2023 at 9:00 a.m. at the address listed below Food and Drug Administration BAC Secretariat Room, FDA Annex Bldg.
Instructions to Bidders
- Scope of Bid
- Funding Information
- Bidding Requirements
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Eligible Bidders
- Origin of Goods
- Subcontracts
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
- Documents comprising the Bid: Eligibility and Technical Components
- Documents comprising the Bid: Financial Component
- Bid Prices
- Bid and Payment Currencies
- Bid Security
- Sealing and Marking of Bids
- Deadline for Submission of Bids
- Opening and Preliminary Examination of Bids
- Domestic Preference
- Detailed Evaluation and Comparison of Bids
- Post-Qualification
- Signing of the Contract
Bidders must meet the eligibility criteria under Section 23.4.1 of IRR 2016 of RA no. shelf, as the case may be); The preliminary review of offers will be regulated by article 30 of the revised RRR of 2016 of RSH No.
The Procuring Entity will approve the priority limit for the comparison of bids in accordance with Section 43.1.2 of the 2016 Revised IRR No. RA. The BAC will consider the conditions in the evaluation of bids pursuant to Section 32.2 of the 2016 Revised IRR No. RA
Bid Data Sheet
Completed within the last five (5) before the deadline for submission and receipt of bids. 12 The price of the goods must be specified in the DDP [destination] or the applicable international commercial terms (INCOTERMS) for this project. The amount of not less than Php85,562.36 [Indicate the amount equal to two percent (2%) of ABC] if the bid security is cash, cashier's/manager's check, banker's check/guarantee or irrevocable letter of credit; or.
20.2 [List here all licenses and permits relevant to the Project and relevant legislation requiring them.] 21.2 [List here any additional contractual documents relevant to the Project that may be required by applicable laws and/or the Client.].
General Conditions of Contract
- Scope of Contract
- Advance Payment and Terms of Payment
- Performance Security
- Inspection and Tests
- Warranty
- Liability of the Supplier
These clauses serve as a secondary source for the general terms and conditions of the Contract. Prepayment of the contract amount is provided under Annexure “D” of the Revised IRR of 2016 of RA No. The procuring entity may determine the terms of payment for the partial or staggered delivery of the purchased goods, provided that such partial payment corresponds to the value of the goods delivered and accepted in accordance with applicable accounting and auditing rules and regulations.
The contracting authority will inform the supplier in writing in a timely manner of the identity of any representatives engaged for these purposes. The liability of the Supplier under this Contract shall be as determined by the laws of the Republic of the Philippines.
Special Conditions of Contract
Risk and title shall pass from the Supplier to the Selling Entity upon receipt and final acceptance of the Goods at their final destination.”. Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI (Schedule of Requirements). The supplier is required to provide all the following services including additional services, if any, specified in Section VI.
The Supplier shall provide the packaging of the Goods necessary to prevent damage or deterioration during transportation to their final destination as specified in this Contract. The Supplier indemnifies the Contracting Entity against all claims from third parties for infringement of patent, trademark or industrial design rights arising from the use of the Goods or any part thereof.
Schedule of Requirements
Preventive maintenance of the autoclave which includes cleaning and checking all sensors, seals and valves. Control of water circulation -Verification of bath temperature -Verification of tub temperature -Verification of immersion depth (immersion depth gauge, . -Distance shaft, basket immersion depth control). Performance check based on the equipment specified criteria - Visual and safety check of instrument - Check of power supply and connections - Mechanical adjustments.
Provision of free unscheduled visits should the system require repairs during the preventive maintenance period. Checking power supply, sensors, sliding frame, lamp, electrical outlet, display readings and electrical junction box. I hereby certify that the Declaration of Compliance with the preceding Schedule of Requirements is true and correct, otherwise, if it is found to be false during the bid evaluation or post-qualification, it will give rise to automatic disqualification of our bid.
Technical Specifications
Bidders are also required to complete, as part of the technical specifications, their declaration of compliance and demonstrate how the items meet the specification. A statement either in the Bidder's declaration of compliance or the supporting evidence found to be false during Bid Evaluation, post-qualification or the performance of the Contract may be considered fraudulent and render the Bidder or supplier liable to prosecution subject to the applicable laws and issues.]. COMPLY” or “NOT COMPLY” against each of the individual parameters of each specification with reference to the corresponding parameter of the item being offered.
Checking and inspecting the appliance - Cleaning the inside and outside - Checking the power supply and connections. Performance check based on the specified criteria of the equipment - Visual and safety check of the instrument - Check of the power supply and. If applicable, a copy of the scope of accreditation (indicating the specific calibration service) must be provided.
In the event that any equipment is found to be faulty or malfunctioning during the off-site service delivery, the supplier will immediately notify the end user in writing, detailing the defect and its potential impact on service delivery. In the case of repair services, the Supplier will deploy a loaner unit if any accessory and/or part with a price value of 20% of the acquired cost of equipment is found to be defective and needs to be replaced. Furthermore, if a unit, component, module, accessory and/or part needs to be sent out of the laboratory for the performance of repair service, a loaner unit must be deployed by the Supplier so as not to disrupt the routine operations.
Otherwise, an appropriate report will be issued for any instrument found to be defective during preventive maintenance or calibration; For on-site calibration, preventive maintenance, verification and certification, the transportation, meal allowance and other miscellaneous or related costs of the calibrator(s) or technicians will be borne by the supplier. In accordance with Section 62 of the Implementing Rules and Regulations (IRR) of the Republic Act 9184, Supplier shall provide the required Warranty Security, with a minimum warranty of three (3) months for the service and parts.
Checklist of Technical and Financial Documents
The original copies of the Bid Document must be duly signed by the prospective bidder or the authorized representative using blue ink pen I. Remarks Eligibility Documents (Class “A” Documents) No. page a) Valid PhilGEPS Certificate of Registration (Platinum Membership) (all pages) in accordance with Section 8.5.2 of the RIRR of RA 9184;. The prospective bidder's statement of all its ongoing public and private contracts, including contracts awarded but not yet commenced, if any, similar or dissimilar in nature and complexity to the contract to be offered; and.
Declaration of the bidder's Single Largest Completed Contract (SLCC) similar to the contract to be offered, except under conditions provided in Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. Duly notarized declarations from all the potential joint venture partners stating that they will enter into and abide by the terms of the JVA in the event that the bid is successful. The [Name of procuring entity] agrees to pay the above amount in accordance with the terms of the Bid.
No other agreement, oral or otherwise, shall be deemed to exist or be binding on any party to this Agreement. This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in accordance with the laws of the Republic of the Philippines on the day and year above set forth.
Bidder's Name] authorizes the Head of the Procuring Entity or his regularly authorized representatives to verify all submitted documents. I/we agree that: (a) I/we shall be automatically disqualified from bidding on any procurement contract with any procuring entity for a period of two (2) years after receipt of your blacklisting order; and, (b) I/we will pay the applicable penalty provided for in Section 6 of the Instructions for the Use of the Bid Security Declaration, within fifteen (15) days of receipt of the written request from the procuring entity to perform the actions that result in the implementation of the bid security statement according to articles 23.1(b) and 69.1, except 69.1(f), of the IRR of the Republic of Slovenia No. Upon the expiration of the offer validity period, or any extension thereof at your request ;
This warranty shall remain valid and in full force and effect from the date of the advance payment received by the Supplier under the Contract until [date]. NFCC = [(current assets minus current liabilities) (15)] minus the value of all outstanding or incomplete parts of the projects under current contracts, including awarded contracts yet to be started and coinciding with the contract to be awarded.
