I NVITATION TO B ID
Bids received above ABC for any lot will be automatically rejected at bid opening. A complete set of Tender Documents may be obtained from interested bidders on 4 September 2019 (Wednesday) until 10:00 a.m. on 24 September 2019 (Tuesday) from the address below and on payment of the applicable fee for Tender Documents, as per the latest Guidelines issued by the GPPB, in the amount of Five Thousand Philippine Pesos (Php 5,000.00). Bids will be opened in the presence of representatives of bidders who choose to participate at the address below.
I NSTRUCTIONS TO B IDDERS
Statement of the Bidder's SLCC similar to the contract to be bid, in accordance with ITB Clause 5.4. Any other document related to the financial component of the bid as set out in the BDS. a). Unless otherwise specified in the BDS, payment of the contract price shall be in Philippine pesos.
B ID D ATA S HEET
5.4 (b) For this purpose, similar contracts shall refer to contracts, which have similar main categories of work such as Repair, Improvement, Renovation and/or Improvement of the Building, of equivalent size and equivalent to at least fifty percent (50%) ) of the total ABC amounting to Php. Any missing, incomplete or insufficient document in the checklist is a basis for complete rejection (non-compliance) of the bid. Each page of the Documents constituting the Financial Proposal shall be signed by the duly authorized representative/s of the bidder.
G ENERAL C ONDITIONS OF C ONTRACT
All materials and plant on site must be considered the property of the contracting entity. The contractor must carry out all instructions of the procuring entity's representative complying with the applicable laws where the site is located. The performance guarantee remains valid until the contracting entity issues the certificate of final acceptance.
The contracting authority terminates this contract for default if any of the following conditions accompany its performance:. All drawings prepared by the contractor for the performance of the temporary works are subject to prior approval by the contracting authority's representative before being used. The approval of the contracting authority's representative does not diminish the responsibility of the contractor for the design of the temporary work.
The Contractor must obtain approval from third parties for the design of the Temporary Works when required by the Employer. Each completed form must be verified and signed by the contracting entity's representative within two days of completion of the work. The approval of the work program by the contracting entity's representative does not change the contractor's obligations.
Either the Procuring Entity's Representative or the Contractor may require the other to attend a Management Conference. Such request for payment shall be verified and certified by the Procuring Entity's representative/project engineer. The Contractor shall submit monthly statements of the estimated value of the work performed less the cumulative amount previously certified to the Procuring Entity's Representative.
S PECIAL C ONDITIONS OF C ONTRACT
The duration of the contract is counted from the start date (NTP) and not from the effective date of the contract. If the proposed key technical personnel are employed by the Bidder and are working on another project at the same time as the bid is submitted, the Bidder must provide certification that (1) the personnel will be withdrawn from the current project when the Bidder is awarded the contract and (2) they will be replaced by another person with equal or better qualifications, as confirmed by the head of the executive office. The tenderer may nominate key technical personnel who are not its employees, provided that said personnel must provide a certificate that they will work for the tenderer if they are awarded the public contract.
7.4(c) The Performance Security shall cover the period from the time of signing the contract to the final acceptance of the project by the government in which the guarantee period as prescribed in Art. For this reason, the coverage of the performance security shall include the defects liability period of one (1) year and shall be payable for release only after the Head of the Procuring Entity has issued the Certificate of Final Acceptance. Note: Bidder's performance/surety bonds submitted by the contractors will be subject to verification/confirmation of the validity and authenticity at the head office of the issuing bank or insurance company.
The provider must submit a confirmation letter duly authenticated by the relevant bank or insurance company. If there is no Construction Site Inspection Report prepared by the client, the bidder must conduct a site inspection before preparing its bid. 13 If the contractor is a joint venture, "all partners in the joint venture are jointly and severally liable to the client.".
S PECIFICATIONS
In this regard, the contractor or the key personnel to be assigned to him must have professional experience compatible with the undertaking as specified in point 12.1(b)(ii.2) of the tender information form. The contractor will, with the consent of the proponent, prepare any revised major changes/changes to the project during construction. The Contractor shall prepare weekly and monthly progress reports, supported by progress photographs and S-curves to monitor actual progress, to be used as the basis for progress billing to be submitted to the KSU Infrastructure Unit.
The Contractor shall fully address and comply with the final punch list to be issued by the KSU Infrastructure Unit prior to the Turnover and Acceptance of the completed project. If applicable, the Contractor shall install electric meter and water meter in their construction sites and pay the actual amount of water and electricity bills based on their usage at prevailing rate. The Contractor shall clean the entire area by removing litter, discards, paint spots, excess and spillage and shall leave the entire site free of litter caused by their work to the satisfaction of the KSU at no extra cost.
The contractor undertakes to pay any fees or charges due to any government agency or other duly established authority in connection with the construction project. He assumes responsibility therefor and the contractor is in particular liable for any responsibility arising therefrom. In the event of early termination, Contractor shall be notified by KSU within thirty (30) calendar days prior to such termination.
SCOPE AND COVERAGE OF THE PROJECT WITH SPECIFICATION (See Scope of Works on the next page).
D RAWINGS
B ILL OF Q UANTITIES
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of Goods and Services
- Subcontracts
Failure to comply with any of the above responsibilities shall be at the risk of said Bidder. Unless otherwise specified in the BDS, the Bidder may subcontract parts of the Works to the extent that may be approved by the Procuring Entity and stated in the BDS. In case any subcontractor is found by the Procuring Entity to be unsuitable, subcontracting of such part of the works will not be allowed.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
Decisions made by the BAC to amend any provision of the bidding documents must be issued in writing through a Supplemental/Bid Bulletin at least seven (7) calendar days prior to the deadline for submission and receipt of bids. Prospective Bidders may request clarification(s) about and/or interpretation of any part of the Bid Documents. Supplementary/bid bulletins may also be issued at the initiative of the procuring entity for the purpose of clarifying or amending any provision in the bid documents no later than seven (7) calendar days before the deadline for submission and receipt of bids.
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
The Bidder shall enter rates and prices for all items of the Works described in the Quantity Statement. Bids remain valid for the period specified in the BDS which shall not exceed one hundred and twenty (120) calendar days from the date of opening of the bids. The offer security described in ITB Article 18 must also be extended in accordance with at least the extension of the validity period of the offer.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
The contracting authority shall draw up the minutes of the procedure of the opening of the bid, containing at least the following: (a) names of tenderers, their bid price (per lot, if applicable, and/or including discount, if applicable ), bid security, preliminary investigation findings and whether there is any withdrawal or amendment; and (b) attendance list. The summary of the bids as read and the minutes of the opening of the bid will be made available to the public upon written request and upon payment of an itemized fee to cover material costs. The notice will be given within seven (7) calendar days from the date of opening of the offer.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
When applicable, the BAK will conduct a post-qualification of the Bidder with the next Lowest Calculated Bid. A request for reconsideration may be submitted by the Bidder to the HoPE pursuant to Section 37.1.3 of the IRR of RA 9184. If the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
- Notice to Proceed
- Protest Mechanism
The Completion Date is the date of completion of the Works as certified by the Employer's Representative in accordance with GCC Clause 49. The Contractor shall submit to the Employer for consent the name and details of the person authorized to receive instructions on behalf of the Contractor. The performance security may be released by the client and returned to the contractor after the issuance of the certificate of final acceptance under the following conditions:
From the Commencement Date until the Certificate of Final Acceptance is issued, the following risks are of the Procuring Entity:. a). In the event of the Contractor's insolvency, any Contractor's Equipment that the Procuring Entity instructs in the notice must be used until the completion of the Works;. All decisions recommended by the CTRC shall be subject to the approval of the HoPE.
In the absence of the CPES rating scheme, the client's existing performance monitoring system is used. The Employer's representative may require the Contractor to provide an estimate of the expected effect of the future event or circumstance on the Contract Price and the Completion Date. The first advance payment may be paid by the client to the contractor, provided that at least twenty percent (20%) of the work has been completed as certified by the client's representative.
Name of the Procuring Entity Contract Reference Number Name of the Contract Location of the Contract. Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity (Name of Procuring Entity).
