CONTRACT AMENDMENT NO. 5
TO THE CONTRACT
KU.08.08-PKPAM.JB/S-03 Dated : 15 June 2009
FOR CONSULTANTS SERVICES
TIME BASED
FOR
PROVINCIAL MANAGEMENT ADVISORY CONSULTANT (PMAC)
TO THE PROVINCIAL PROJECT MANAGEMENT UNIT (PPMU)
PROVINCE OF WEST JAVA AND BANTEN
(PACKAGE C - 9)
BETWEEN
Satuan Kerja Pengembangan Kinerja Pengelolaan Air Minum
Provinsi Jawa Barat
AND
PT. PERENTJANA DJAJA
SUMMARY OF AMENDMENT NO. 5
1
Loan No.
: IDA Credit No. 4204 - IND (Third Water Supply and
Sanitation for Low Income Communities/Pamsimas
2
Name of Consultants
: PT. PERENTJANA DJAJA
3
Contract No. and Date Original
Amendment No. 1
Amendment No.2
[Addendum No. 1]
Amendment No. 3
(Addendum No. 2)
Amendment No. 4
Amendment No. 5
:
:
:
:
:
:
No.: KU.08.08-PKPAM.JB/S-03;
Date : June 15, 2009
No. : KU.08.08-PKPAM.JB/S-03;
Date : March 1, 2010
No. : KU.08.08-PKPAM.JB/S-03;
Date : April 4, 2011
No. : KU.08.08-PKPAM.JB/S-03;
Date : January 16, 2012
No. : KU.08.08-PKPAM.JB/S-03;
Date : September 7, 2012
No. : KU.08.08-PKPAM.JB/S-03;
Date : September 4, 2012
4
Domicile / Address of Consultant
: Wisma PEDE Jl. Let.Jend. MT. Haryono Kav. 17
Jakarta Selatan
5
Value of Contract (
Exc.VAT 10%)Original Contrak
Amendment No. 1
Amendment No. 2
(Addendum No. 1)
Amendment No. 3
(Addendum No. 2)
Amendment No. 4
Amendment No. 5
:
:
:
:
:
:
:
IDR 13,064,394,798 and USD 103,363
IDR 14,036,006,998
IDR 18,649,772,142 (Incl. VAT 10% APBN Portion)
IDR 18,452,731,882 (Incl. VAT 10% APBN Portion)
IDR 18,452,731,882 (Incl. VAT 10% APBN Portion)
IDR 23,337,498,868 (Incl. VAT 10% APBN Portion)
6
Brief Description of Services
: Provision of advisory services for the Provincial Project
Management Unit and District Project Management Unit in
the daily operation, management and implementation of
the Third Water Supply and Sanitation for Low Income
Communities-3 (Pamsimas) at the Provinces of West Java
and Banten.
7
Percentage Eligible for IDA Financing
Initial Contract
Amendment No. 1
Amendement No. 2
(Addendum No. 1)
Amendment No. 3
(Addendum No. 2)
Amendment No. 4
:
:
:
:
:
100% Net of VAT
100% Net of VAT
100% up to and including FY 2010 and 15% thereafter
100% up to and including FY 2010, 15% in FY 2011 and
50% thereafter
100% up to and including FY 2010, 15% in FY 2011 and
50% thereafter
8
a. Amount Eligible for IDA Financing
(net of VAT)
b. Amount Eligible for TF Financing
c. Amount Eligible for APBN Financing
: Initial Contract : IDR
Amendment 1 : IDR 14,036,006,998
Amendment 2 : IDR 8,335,024,278
(IDA Financing)Amendment 3 : IDR 10,305,426,868
(IDA Financing)Amendment 4 : IDR 10,305,426,868
(IDA Financing)Amendment 5 : IDR 12,225,178,654
(IDA Financing)Initial Contract : Nil
Amendment 1 : Nil
Amendment 2 : Nil
Amendment 3 : Nil
Amendment 4 : Nil
Amendment 5 : IDR
853,285,000
(Net VAT 10% ), (to be funded a Workshop & Operational Cost SPAM Pedesaan)Initial Contract : Nil
Amendment 1 : Nil
Amendment 2 : IDR 10,314,747,864
(Incl. VAT 10% )Amendment 3 : IDR 8,147,305,014
(Incl. VAT 10% )Amendment 4 : IDR 8,147,305,014
(Incl. VAT 10% )Amendment 5 : IDR 10,259,035,214
(Incl. VAT 10% )9
Payment Terms
: Advance Payment 10 %; Monthly payment.
10
Completion Date of Contract
: 31 March, 2013
Bandung, September 4, 2012
Head of Satuan Kerja Pengembangan Kinerja Pengelolaan Air Minum Jawa Barat
Ir. Ady Rachmat, MT NIP. 197111191998031004
AMENDMENT NO. 5
ToCONTRACT FOR CONSULTANT’S SERVINCES KU.08.08-PKPAM.JB/S-03
Dated : 15 June 2009 Between
SATUAN KERJA PENGEMBANGAN KINERJA PENGELOLAAN AIR MINUM PROVINSI JAWA BARAT
And
PT. PERENTJANA DJAJA
For
PROVINCIAL MANAGEMENT ADVISORY CONSULTANT (PMAC) TO THE PROVINCIAL PROJECT MANAGEMENT UNIT (PPMU)
PROVINCE OF WEST JAVA AND BANTEN (PACKAGE C-09)
This Contract Amendment No. 5 (hereinafter called “Amendment”) is made on the September 4, two thousand and twelve, to further amend Contract Amendment No. 3 (Addendum No. 2) dated January 24, 2012, Contract Amendment No. 2 (Addendum No. 1) dated April 4, 2011, Amendment No.1 Dated March 1,2010 and the Original Contract dated June 15, 2009 between, on the one hand, Satuan Kerja Pengembangan Kinerja Pengelolaan Air Minum Jawa Barat (hereinafter alled the “Client”) and PT. Perentjana Djaja (hereinafter called the “Consultant”).
WHEREAS
(a) Letter from the World Bank to the Directorate General of Debt Management No. CD/469/PAMSIMAS/WSSLIC3/X/2011 dated October 19, 2011 regarding Amendment of Financing Agreement where the percentage of IDA eligible financing for consultants’ services was revised to 100% of expenditures incurred in FY 2009, FY 2010 and 15% in FY 2011, and50% thereafter; (b) Letter from the Director of Water Supply Development to Satker PK-PAM No. PR.01.03-Ca/285
dated 25 Mei 2012 regarding Revision of Term of Regerence (TOR) of PMAC – Extension of Time and Cost Estimate for Addendum PMAC;
(c) In response to the Client’s letter No. 321/SK/PD/LI/2012 dated July 5, 2012 requesting the estimation of cost for the revision of TOR PMAC and time extension, the Consultant in letter dated 9 July, 2012 submitted the cost estimation which was subsequently negotiated andapproval bay Client as per the Minutes of Negotiation Meeting and Detailed of Breakdown of Cost Negotiation dated 2 August 2012.
NOW THEREFORE the parties hereto hereby agree as follows :
1. The following documents shall be deemed to form an integral part of this Addedum : a. General Conditions of Contract – (no change)
b. Special Conditions of Contract i) Original Contract
Clause 6.1 (b) the ceiling of local currency : IDR 13,064,394,798 the ceiling of foreign currency : USD 103.363 Amended to:
ii) Contract Amendment No. 1
Clause 6.1 (b) the ceiling of local currency : IDR 14,036,006,998to be funded as follow : % Eligible for IDA funding : 100% Net of VAT
Amount Eligible for IDA funding : IDR 14,036,006,998 The ceiling of foreign currency : nil (used)
Amended to:
iii) Contract Amendment No. 2 (Addendum No. 1)
Clause 6.1 (b) the ceiling of local currency : IDR 18,649,772,142to be funded as follow : % Eligible for IDA funding : 100% up to and including FY 2009 & FY 2010
and 15% thereafter Net of VAT Amount Eligible for IDA funding : IDR 8,335,024,278 (net of VAT)
Amount Eligible for APBN-RM : IDR 10,314,747,864 (Including VAT 10%) Amended to:
iv) Contract Amendment No. 3 (Addendum No. 2)
Clause 6.1 (b) the ceiling of local currency : IDR 18.452.731.882to be funded as follow : % Eligible for IDA funding (net on tax) : 100% up to and including FY 2009 & FY 2010
and 15% in FY 2011 and 50% thereafter (Net of VAT)
Amount Eligible for IDA funding : IDR 10.305.426.868 (net of VAT)
Amount Eligible for APBN-RM : IDR 8.147.305.014 (Including VAT 10%) Amended to :
v) Contract Amendment No. 4
Clause 6.1 (b) the ceiling of local currency : IDR 18.452.731.882to be funded as follow : % Eligible for IDA funding (net on tax) : 100% up to and including FY 2009 & FY 2010
and 15% in FY 2011 and 50% thereafter (Net of VAT)
Amount Eligible for IDA funding : IDR 10.305.426.868 (net of VAT)
Amount Eligible for APBN-RM : IDR 8.147.305.014 (Including VAT 10%) Further amended to:
vi) Contract Amendment No. 5
Clause 6.1 (b) the ceiling of local currency : IDR 23,337,498,868to be funded as follow : % Eligible for IDA funding (net on tax) : 100% up to and including FY 2009 & FY 2010
and 15% in FY2011 and 50% thereafter (Net of VAT)
2. To amend Appendix A – Description of Services to substantially accommodate the addition requirement/tasks of PMAC and extension of the Consultant’s to March 31, 2013 and recruitment of additional local government facilitators;
3. To amend Appendix B – Reporting Requirements to accommodate additional reporting requirements with respect to the village incentive grant and sustainability program;
4. To amend Appendix C – Personnel and Sub-Consultants – Hours of Work for key Personnel to accommodate the recruitment of District Financial and replacement of key personnels;
5. To amend Appendix E - Cost Estimates in Local Currency to accommodate the changes in the contract period and additional personnel referred to in 2) above and the associated cost and expenses.
6.
All terms and conditions in the Contract other than those specifically revised by this Amendment shall remain in full force and effectIN WITHNESS WHEREOF, the parties here to have caused the Contract Amendment No. 5 to be signed in their respective names and delivered at the principal office of the Employer as of the day and year first above written.
For and on behalf of
Satuan Kerja Pengembangan Kinerja Pengelolaan Air Minum Jawa Barat
For and on behalf of PT. Perentjana Djaja
Ir. Ady Rachmat, MT
GENERAL CONDITIONS OF CONTRACT
[No Change]
APPENDIX A
DESCRIPTION OF SERVICES
[Amended]
REVISION OF TERM OF REFERENCE FOR
PROVINCIAL MANAGEMENT ADVISORY CONSULTANT to PPMU (PMAC)
Package C-9 (West Java & Banten Provinces)
Third Water Supply and Sanitation for Low Income Communities Project (WSLIC-3)
PAMSIMAS
_____________________________________________________________________________
No. Original No. Revision Remarks
1. BACKGROUND AND PROJECT OBJECTIVES 1. BACKGROUND AND PROJECT OBJECTIVES
1 PAMSIMAS1 is a significant contribution to the Indonesian
government’s efforts to improve local development. It could raise the economic and health status of poor income communities and speed up the progress of achievement for Millennium Development Goals (MDGs). The project aim is to strengthen the local governments’ capacity to fulfill their responsibilities for improving access to water and sanitation for rural villages as well as to improve community hygiene behavior. The differences between this project and the earlier projects are commitment of resources for nationwide advocacy and coalition-building efforts. It is also align for institutional incentives to support the mainstreaming and scaling up of the community-driven development (CDD) approach to water supply and sanitation (WSS) at provincial, district and village levels, involving government, civil society and the private sector. PAMSIMAS is underpinned by a national policy for WSS which has strong and broad support from various stakeholders in the Government and the donor community. The Government will use PAMSIMAS as one of the implementation mechanisms for developing a framework to support this policy and there are already indications of a very high demand from communities and districts
1 No Change
to join the program.
2 The objective of PAMSIMAS is to increase the number of low-income rural and peri-urban populations accessing improved water and sanitation facilities and practicing improved hygiene behaviors as part of the Recipient’s efforts to achieve WSS-MDGs, through programmatic mainstreaming and scaling-up of a nationwide community-driven approach.
2 No Change
3 The World Bank agrees to provide a credit through IDA fund to finance the implementation of PAMSIMAS project for the period of 4.5 years starting year 2008.
3 No Change 4 It was agreed by Central Government and the World Bank that
the lead executing agency (EA) for PAMSIMAS will be the DG-HS (Human Settlements), Ministry of Public Works. While DG DCEH (Diseases Control and Environmental Health), MoH (Ministry of Health) and DG-RD (Regional Development), DG-VCE (Village and Community Empowerment), MoHA (Ministry of Home Affairs) will be the implementing agencies of the project.
4 No Change
5 Experienced consultant teams (CMAC/Central Management Advisory Consultant in Central Government level and PMACs/Provincial Management Advisory Consultant in Provincial Government level) will be recruited for assisting in the central, provincial and district project implementation units. The CMAC will be engaged to support CPMU and CPIU/Central Project Implementing Unit. PMACs will be engaged separately to provide support to PPMUs and DPMUs, as well as the CFTs’ will be recruited and trained separately. The CFTs will work closely with communities to implement a community-driven approach for water, sanitation, and hygiene. CMAC, PMACs, and CFTs as the key of technical assistance / facilitation services shall work in collaboration related to the TORs and cooperatively to achieve the output/ outcomes of the PAMSIMAS program through the five components as described in Appendix A.
5 No Change
6 The progress of the project implementation shall be monitored
Performance Indicators Number of additional people with sustainable access to improved water facilities, differentiated by socioeconomic status
6 - 7 million
Number of additional people with sustainable access to improved sanitation facilities, differentiated by socioeconomic status.
6 - 10 million
% of communities free of open defecation 80% % of communities adopting hand washing
programs. 80%
Capacity building plan in place, to support the adoption and mainstreaming of the PAMSIMAS approach, and progress towards achieving its objectives.
100%
District budgets as a percentage of that required to maintain existing WSS systems and scale up towards achievementof MDGs.
to be determi
ned
Performance Indicators Number of additional people with sustainable access to improved water facilities, differentiated by socioeconomic status
6 - 7 million
Number of additional people with sustainable access to improved sanitation facilities, differentiated by socioeconomic status.
3,1 million
% of communities free of open defecation 80% % of communities adopting hand washing
programs. 80%
Capacity building plan in place, to support the adoption and mainstreaming of the PAMSIMAS approach, and progress towards achieving its objectives.
100%
Districtbudgets as a percentage of that required to maintain existing WSS systems and scale up towards achievement of MDGs. to be determi ned additional people with sustainabl e access to improved sanitation facilities, reduced to 3,1 million
2 PROJECT IMPLEMENTATION ARRANGEMENTS 2 PROJECT IMPLEMENTATION ARRANGEMENTS
7 The management of the project will be facilitated through structural and operational units at each level. The structural units consist of the central, provincial, district and sub-district units representing the responsibilities by sector, i.e., the ministries of Public Works, the Ministry of Health, and Ministry of Home Affairs and are represented by Coordination Teams at each level of government as shown in Appendix B. The operational units consist of central (CPMU), provincial (PPMUs) and District Project Management Units (DPMUs) established for project implementation, which are responsible for overall project coordination, day-to-day management, budgeting, financial administration, monitoring, reporting. These units will have
representation from the central, provincial and district units responsible for the functions of the implementing agencies. 8 The CPMU will oversee the project implementation in all
provinces. They will be supported by a Central Steering Committee (CSC) providing strategic policy advice, and a Central Technical Team (CTT) and Working Group (WG) providing operation policy, guidance, coordination and supervision. The CSC, CTT and WG shall consist of echelon representatives from the MoH, MoHA, Ministry of Finance (MoF), and Ministry of Public Works (MoPW). The CPMU, under the direct supervision of the DG-HS, MoPW, will be responsible for overall project management, coordination and financial management. In this capacity, the CPMU will engage individual consultants as required to provide advice on strategic matters including program development, implementation and risk management.
8 No Change
9 The CPMU will oversee the project implementation in all provinces. They will be supported by a Central Steering Committee (CSC) providing strategic policy advice, and a Central Technical Team (CTT) and Working Group (WG) providing operation policy, guidance, coordination and supervision. The CSC, CTT and WG shall consist of echelon representatives from the MoH, MoHA, Ministry of Finance (MoF), and Ministry of Public Works (MoPW). The CPMU, under the direct supervision of the DG-HS, MoPW, will be responsible for overall project management, coordination and financial management. In this capacity, the CPMU will engage individual consultants as required to provide advice on strategic matters including program development, implementation and risk management.
9 No Change
10 The CMAC consultant will be the advisory consultant for CPMU, based in the central level with some resources are located at provincial and district levels. It is primarily responsible for providing quality technical assistance in the areas of water and sanitation engineering, participatory community development, community and school health, gender mainstreaming, capacity building and sustainability monitoring, project monitoring and
10 The CMAC consultant will be the advisory consultant for CPMU, based in the central level with some resources are located at provincial and district levels. It is primarily responsible for providing quality technical assistance in the areas of water and sanitation engineering, participatory community development, community and school health, gender mainstreaming, capacity building and sustainability monitoring, project monitoring and evaluation,
evaluation, management information system, financial planning and management audit, procurement, and media and communications. Their main counterpart will be the CPMU, CSC, CTT and the implementing agencies at the central; PPMU and DPMUs as well as Coordination and Technical teams in the respected provinces and districts. At the central level, the CMAC will work closely with the individual advisory consultants engaged by the CPMU and with the PMACs engaged, to directly support the below level implementation units including the Community Facilitation Teams (CFTs) which work directly with the community as specified in Annex C and other community facilitators as required.
management information system, financial planning and management audit, procurement, and media and communications. Their main counterpart will be the CPMU, CSC, CTT and the implementing agencies at the central; PPMU and DPMUs as well as Coordination and Technical teams in the respected provinces and districts. At the central level, the CMAC will work closely with the individual advisory consultants engaged by the CPMU and with the PMACs engaged, to directly support the all Pamsimas facilitators including Community Facilitator Teams (CFTs), Sustainability Facilitators, VIG Facilitators, and Kabupaten incentive grant facilitators, which work directly with the community as specified in Annex C and other community facilitators as required.
11 The Satker/Satuan Non Vertikal Tertentu (SNVT) Air Minum
Propinsi is responsible for contract management of the PMAC
(Provincial and District Management Advisory Consultants) and for community facilitation teams (CFTs) respectively. The PMAC will conduct a Training Program for newly engaged CFTs and a refresher training for existing CFTs as well as other special facilitators training as and when required by the SNVT.
11 No Change
12 The PMAC will be based in provincial and district level, forms a team building capacity and assuring quality in program implementation in the villages as well as in districts. CFTs under guidance and supervision of PMAC support the development of a gender/poverty sensitive empowering partnership between villagers and service providing agencies during all stages of planning, implementation, and monitoring of water supply and sanitation for the rural and peri-urban poor. Specifically, PMAC will liaise and work closely with the provincial and district health offices during the implementation of the health program.
12 The PMAC will be based in provincial and district level, forms a team building capacity and assuring quality in program implementation in the villages as well as in districts.All Pamsimas facilitators under guidance and supervision of PMAC support the development of a gender/poverty sensitive empowering partnership between villagers and service providing agencies during all stages of planning, implementation, and monitoring of water supply and sanitation for the rural and peri-urban poor. Specifically, PMAC will liaise and work closely with the provincial and district health offices during the implementation of the health program.
Change
13 The community facilitators work in teams of three, together
with the PMAC district technical consultants (known as DMAC), under the guidance and supervision of PMAC, taking responsibilities for the technical, hygiene and
sanitation and community development/social inclusion aspects of project planning and implementation. They also undertake capacity building among the representative of the village implementation teams and the community in general.
14 These CFTs are supported by three DMAC team members who have experience in the area of water supply and sanitation engineering, hygiene and sanitation promotion and community development /social inclusion. These consultants will assist the CF’s in developing high quality plans for improving access to water and sanitation services and facilities.
14 All Pamsimas facilitators are supported by three DMAC team members who have experience in the area of water supply and sanitation engineering, hygiene and sanitation promotion and community development /social inclusion. These consultants will assist the CF’s in developing high quality plans for improving access to water and sanitation services and facilities.
Change
15 Each CFT is expected to plan and implement initially 3 villages (sub projects) at community levels each year. They will follow-up the villages in the second and later years to sustain the operation and management of the already improved services as well as to improve community hygiene and sanitation practices. According to the increasing number of villages should be covered, they should add some facilitators in the second and the third year.
15 All Pamsimas facilitators are expected to plan and implement initially 3 villages (sub projects) at community levels each year. They will follow-up the villages in the second and later years to sustain the operation and management of the already improved services as well as to improve community hygiene and sanitation practices. According to the increasing number of villages should be covered, they should add some facilitators in the second and the third year.
Change
16 At the village level, there will be a representation of Village Implementation Teams (VITs) who are responsible for managing sub-project implementation and receiving and managing village grants authorized by responsible unit (Satker) PAMSIMAS in each district.
16 No Change
17 The project has established guidelines which detail the implementation arrangement at all levels. The key guidelines includes: (i) Project Operations Manual(Pedoman Umum
Pelaksanaan PAMSIMAS), and (ii)Village Implementation
Management (Petunjuk Pelaksanaan Proyek di Tingkat
Masyarakat).
17 No Change
These terms of reference cover the scope of work of the PMAC.
3 PROJECT LOCATION 3 PROJECT LOCATION
Provinces will cover 7 participating districts in West Java
and Banten Provinces); those are (1) Garut (2) Kuningan (3)
Subang (4) Sumedang (5) Tasikmalaya (6) Lebak (7) Banten
4 SCOPE OF SERVICES 4 SCOPE OF SERVICES
Objective of the Services Objective of the Services
19 The key objectives of the PMAC assignment are as follows: 19 No Change To provide support for the benefit of PPMU/DPMU by providing:
i) the technical assistance, in terms of day-to-day Project management, budgeting, financial administration; ii) technical support: to manage, supervise, monitor and provide feedback to Community Facilitator Teams (CFTs), implementation of community-driven processes, to facilitate community empowerment and institution building at the Village-level; iii) institutional capacity building for local government, including assure social inclusion and environmental safeguards, monitoring of implementation and sustainability of outcomes; and iv) technical, financial and project M&E reporting at the Province and District level.
Detailed Scope of Works for Provincial Management Advisory
Consultant (PMAC) Detailed Scope of Works for Provincial Management Advisory Consultant(PMAC) 20 The PMAC will be responsible for providing technical assistance
and support to the Project Management Units (PPMU and DPMUs) and technical teams for implementing the project components in the respected areas, in carrying out the overall project management and monitoringat province, district and village levels including the use of MPA/PHAST as a key approach/ methodology for project implementation, and piloting and promotion of the CLTS approach. This shall include a range of activities of: i) supporting and supervising the community facilitator teams ii) community and institutional capacity building, training, coaching and conduct workshops as necessary, iii) providing the technical support to the facilitator in preparing the
detail design as agreed in the draft RKM and implementing the RKM, iv) project monitoring and evaluation/MIS2, according to the procedure established in the project operation and management manual and the system developed by the CMAC for project monitoring, evaluation and reporting and v) financial and technical management supports to DPMUs and PPMU.
PMAC teams will be based in each province including in participating districts where it is represented by the DMAC team. 21 The PMAC has the primary responsibility for the optimal
achievement of the project goals, objectives and outputs. These include performance evaluation of project activities at the village and district levels by using the KPI in paragraph 6 at the national level and its optimal achievement at the provincial and district levels The PMAC will coordinate with and receive technical support and be monitored by the CMAC.
21 No Change
22 The PMAC is responsible for ensuring quality of recruited facilitators. The PMAC will coordinate with the Satker/Satuan Non Vertikal Tertentu (SNVT) Pengembangan Kinerja Pengelola Air Minum Propinsi to verify the long list and provides recommendation and clerance to the short list of prequlified facilitators.
The addition tasks
22 The PMAC will assess the training material, support the team in planning and delivery of training and capacity building for CFTs and other stakeholders at the district and provincial level as required for effective implementation of the overall project.
23 No Change
23 Periodic site visits will be required to participating villages within the project area for several purposes such as; dissemination of the guidelines, capacity building through direct coaching of the CFTs in their respective fields, site observation, spot checking (uji petik) independently by the PMAC and DMAC team as specified in paragraph 83, direct technical assistance, facilitation, and project implementation review.
24 Periodic site visits will be required to participating villages within the project area for several purposes such as; dissemination of the guidelines, capacity building through direct coaching of the CFTs in their respective fields, site observation, spot checking (uji petik) independently by the PMAC and DMAC team as specified in paragraph 84, direct technical assistance, facilitation, and project implementation review.
Change
24 The DMAC and community facilitator teams3will be based in the
participating districts/villages. The DMAC will work in close coordination with their counterparts (DPMUs) / other related expertise and/or sector.
25 No Change
25 While its primary responsibility is to ensure the successful implementation of the main PAMSIMAS target villages, the PMAC will also supervise the implementation of other target villages under support program including the sustainability and village incentive grants and to a lesser extent the local government replication program. The implementation of these programs at the community level will be supported by specially–engaged community facilitation team.
26 While its primary responsibility is to ensure the successful implementation of the main PAMSIMAS target villages, the PMAC will also supervise the implementation of other target villages under support program including the sustainability and village incentive grants and to a lesser extent the local government replication program. The implementation of these programs at the community level will be supported by specially–engaged community facilitation team.
The target villages per districts per Fiscal Year in Banten & West
Java Province as mentioned in the table: The target villages per districts per Fiscal Year in Banten & WestJava Province as mentioned in the table:
No Target villages* District 2008 2009 2010 2011 2012 VIG VIG APB
N APBD APBN APBD APBN APBD APBN APBD APBN APBD
1. Garit 9 15 12 3 13 2 5 2. Kuningan 9 15 12 3 13 2 5 3. Subang 9 15 12 3 13 2 5 4. Semedang 9 15 12 3 14 2 5 5. Tasik 9 15 12 3 14 2 5 6. Lebak 9 15 1 13 1 13 2 5 1 7. Serang 9 15 1 12 1 13 2 5 1 All districts 63 104 2 86 17 92 14 35 2
* Target village funded by APBN is the original project target, however it might be changed depending on the village implementation progress in each respective district, and target villages funded by APBD is district program replication to be done using the same project approaches with a minimum proportion of 1:10 to the original project target for districts with poor fiscal capacity, 2:10 for district with medium fiscal capacity, and 3:10 for districts with high fiscal capacity. The tentative plan for replication in 2008 might be implemented in 2009 depending on the district readiness.
No
Target villages*
District 2008 2009
2010 2011 2012
VIG VIG VIG
APBN APBD APBN APBD APBN APBD APBN APBD APBN APBD
West Java Province
1. Garut 9 0 15 0 12 3 14 2 14 2 2. Kuningan 9 0 15 0 12 3 13 2 12 2 3. Subang 9 0 15 0 12 3 14 2 12 2 4. Sumedang 9 0 14 0 12 3 14 2 14 2 5. Tasikmala ya 9 0 15 0 13 3 16 2 13 3 Sub Total West Java 45 0 74 0 61 15 71 10 65 11 Banten Province 1. Lebak 9 0 15 1 13 1 13 2 18 2 2. Serang 9 0 15 1 12 1 14 2 12 3 Sub Total Banten 18 0 30 2 25 2 27 4 30 5 Total 63 0 104 2 86 17 98 14 95 16
* Target village funded by APBN is the original project target, however it might be changed depending on the village implementation progress in each respective district, and target villages funded by APBD is district program replication to be done using the same project approaches with a minimum proportion of 1:10 to the original project target for districts with poor fiscal capacity, 2:10 for district with medium fiscal capacity, and 3:10 for districts with high fiscal capacity. The tentative plan for replication in2008 might be implementedin 2009 depending onthe district readiness.
The target for Village Incentives Grants isapproximately5% of the 2008 and 2009 villages
Target villages per districts per Fiscal Year 2012 are changed
3 Although the assignment of Community Facilitators (CFs) will be split from the Consultants’ contracts (PMACs), however the roles and tasks of PMAC for managing, supervising, guiding (on the technical issues) and
The target for Village Incentives Grants is approximately 5% of the 2008 and 2009 villages to be implementedin 2010 and 2011 respectively.
to be implementedin 2010 and 2011 respectively.
26 PMAC, DMAC and CFTs shall provide facilitation services in preparing CAP-1 and CAP-2 as showed in the component 1-1, selection & establishment village implementation team, site survey & investigation, Detailed Engineering Design (DED), Cost estimates for agreed facilities in line with the PMM and VIM.
27 No Change
27 PMAC, DMAC and CFTs shall provide facilitation services and technical assurance through to the community in conducting the construction works, operation and maintenance based on the respective CAPs and village agreements (SPPBs) and community change behavior through CLTS training.
28 No Change
29 PMAC, DMAC and sustainability fa cilita tors shall provid e facilitation to the sustainability phase of pamsimas including es ta b lish m en t of As socia tion S PAMS Perd esa an a t Kabupaten/Kota levels and related workshops and trainings at Kabupaten/Kota and Provincial levels.
The addition tasks
30 PMAC and DMAC shall ensure the timely printing and distribution of the socialization media including posters, leaflets and banners to the community and other stake holders. It is the responsible of the DMAC and the CFTs to ensure that these poster, leaflets and banners are dipleayed in prominent places and positions in full view of the general community.
Accounta bility PMAC and DMAC to printing and distributio n of socializati on media 28 PMAC shall provide project implementation reports4periodically
and timely as stated in para 88; as well to update the information of the progress and achievement of the program within the respective project areas in the PAMSIMAS website, including any
31 No Change
complaints and resolution reached related to the project implementation. The arrangement for updating PAMSIMAS website will be provided by CPMU and CMAC.
4.3 Consultant Input 4.3 Consultant Input
29 The Provincial Management Advisory Consultant will provide a broad range of skills to cover the various fields of expertise required for the main components of the PAMSIMAS project, namely: Provincial Team Leader (Project Management Specialist),
Provincial Technical Specialist/Trainers (previously known as the Provincial Trainers) inWater Supply Engineering and Communal Sanitation Construction, Health and Hygiene and Community Development, Financial Management Specialist, Database Management Assistant, Local Government Specialist and in each district a team of Water Supply and Sanitation, Health and Hygiene and Community Development Specialists.All key personnel shall be engaged for the duration of the PMAC assignment specified in para 30. Total number of person month for professional staff is estimated832person months.
32 The Provincial Management Advisory Consultant will provide a broad range of skills to cover the various fields of expertise required for the main components of the PAMSIMAS project, namely: Provincial Team Leader (Project Management Specialist),
Provincial Technical Specialist/Trainers (previously known as the Provincial Trainers) inWater Supply Engineering and Communal Sanitation Construction, Health and Hygiene and Community Development, Provincial and District Financial Management Specialist, Database Management Assistant, Local Government Specialist and in each district a team of Water Supply and Sanitation, Health and Hygiene and Community Development Specialists. .All key personnel of PMAC should provide support to all facillitators activities including regular and sustainability activities related to their skills and competencies.All key personnel shall be engaged for the duration of the PMAC assignment specified in para 33. Total number of person month for professional staff is estimated1.010person months.
Change
30 The consultant inputs to the contract are detailed in the
following table. 33 The consultant inputs to the contract are detailed in the followingtable. Change Table 3: Consultant Inputs (persons)* Table 3: Consultant Inputs (persons)*
Consultants No. of
persons Provincial Team
1 Provincial Team Leader (Project Management) 1 2 Provincial Technical
Specialists/Trainers Water Supply and SanitationHealth & Hygiene 11 3 Community Development 1 3 Financial Management Specialist 1 4 Local Government Specialist 1 5 Data Management Assistant 1
Consultants No. of
persons Provincial Team
1 Provincial Team Leader (Project Management) 1 2 Provincial Technical
Specialists/Trainers Water Supply and SanitationHealth & Hygiene 11 3 Community Development 1 3 Provincial Financial Management Specialist 1 4 Local Government Specialist 1 5 Data Management Assistant
New Requirem ent of the District Financial Managem ent Specialist
Sub Total for Provincial based consultants 7
District Team (DMAC)
6 Water Supply Engineering and Communal Sanitation Construction Specialist/WSE-CSS 7 7 Health and Hygiene Specialist/HHS 7 8 Community Development Specialist (previously known as
District Facilitator Coordinator or DCF) – recruited and contracted by the Client
7
Sub Total for District based consultants 28
* All expertise’s in provincial and district level more preferable if they have experiences in community development projects. Excluding the consultant input, there are District Community Development Specialist and some facilitators recruited and paid separately by Sat1ker/SNVT. The consultant shall work together with, and provide feedback to facilitators as elaborated in this TOR.
Sub Total for Provincial based consultants 7
District Team (DMAC)
6 Water Supply Engineering and Communal Sanitation Construction Specialist/WSE-CSS 7 7 Health and Hygiene Specialist/HHS 7 8 Community Development Specialist (previously known as
District Facilitator Coordinator or DCF) – recruited and contracted by the Client
7 9 District Financial Management Specialist 7
Sub Total for District based consultants 28
* All expertise’s in provincial and district level more preferable if they have experiences in community development projects. Excluding the consultant input, there are District Community Development Specialist and some facilitators recruited and paid separately by Satker/SNVT. The consultant shall work together with, and provide feedbackto facilitators as elaborated in thisTOR.
* LGS will be responsible to assist and facilitate two designated districts in one year, and will support the TL PMAC to oversee progress of other districts (beyond designated districts of LGS) progress concerning RAD and increased AMPL expenditures. LGS will be stationed in DMAC of a district or in PMAC based on cost and time efficiency consideration. CPMU and MOHA BANGDA will provide annual list of designated districts to be assistedand facilitated byLGS.
4.4 Assignment Period 4.4 Assignment Period
31 The assignment period of PMAC is for a maximum of three years and they shall provide the financial proposal for 3 years. However, the consultant performance will be evaluated in every year. The contract could be extended maximum period of 12 months related to the project needs and the performance of the consultant.
34 The assignment period of PMAC will be up to end of March 2013 and they shall provide theadditionalfinancial proposalfor 1 year. The consultant performance will be evaluated in every year.
Change
32 The PMAC office shall be supported by adequate level of administrative staff including an office manager, secretary, computer operators, and draftsmen as required
The Consultant will ensure that each DMAC office has adequate access to the following equipment as and when required:
a. Altimeter b. Theodolite c. GPS
d. Digital Camera
e. Water test kit, one (1) test kit for every 3 district or a
35 The PMAC office shall be supported by adequate level of administrative staff including an office manager, secretary, computer operators, and draftsmen as required
The Consultant will ensure that each DMAC office has adequate access to the following equipment as and when required:
a. Altimeter b. Theodolite c. GPS
d. Digital Camera
e. Water test kit, one (1) test kit for every 3 district or a minimum
Clarify the Technical Specificati ons of Water Testing Kit
minimum of one (1) test kit per province of one (1) test kit per province,
With minimum chemical parameters;
No. Types of Parameters Unit Maksimumm levels of allowable
1 Iron test mg/l 0,3
2 Hardness test mg/l 500
3 Cloride test mg/l 250
4 pH test 6,5-8,5
5. EXPERTISE REQUIRED 5. EXPERTISE REQUIRED
33 The individual scope of works of the members of the PMAC team is described in detail as follows. The key performance indicators of each of the PMAC team members are described in the Accountability Matrix in Annex D. The matrix shows the internal and external working relationship and task linkages with those of CMAC, DPMU, CFT and the community that would have direct and or indirect influence over the consultants’ performance.
36 No Change
5.1 Provincial Team Leader 5.1 Provincial Team Leader
Scope of Services Scope of Services
34 A Provincial Team Leader will be responsible for the overall management of the PMAC team operating from a base in Province Capital. The Provincial Team Leader will have the primary responsibility to lead the district based consultant (DMAC) teams and managing/supervising the CFTs for assisting/strengthening the PPMU/DPMU to assist the PPMU, particularly in relation to implementation planning and management at the district level for assuring the village implementation program and improving the capacity of project staff.
37 No Change
35 Together with the DMAC, s/he will help to coordinate all aspects
of project implementation and will undertake the following tasks. 38 Together with the DMAC, s/he will help to coordinate all aspects ofproject implementation and will undertake the following tasks. Support PPMU/DPMUs in the dissemination of Project No Change
Management Manual (PMM) and Village Implementation Manual (VIM) to each districts and related agency, and work in collaboration with Training Team.
Support PPMU and DPMUs in project administration, management, planning and scheduling the project; in technical assistance and Hygiene Behavior and sanitation promotion; in monitoring and ensure the project implementation, including continuous monitoring by working together with the CMAC Regional Monitoring and Evaluation team (RME); in reporting including Project Management Report and send it to CPMU.
Support PPMU and DPMUs in project administration, management, planning and scheduling the project; in technical assistance and Hygiene Behavior and sanitation promotion; in facilitator and advocacy for the local government component (RAD AMPL and monitoring increased district AMPL expenditures); in monitoring and ensure the project implementation, including continuous monitoring by working together with the CMAC Regional Monitoring and Evaluation team (RME); in reporting including Project Management Report and send it to CPMU.
Change
Manage, supervise, monitor and provide feedback to Community Facilitator Teams (CFTs), based on the village implementation progress, the DMAC reports and periodical field visits.
Manage, supervise, monitor and provide feedback to all facilitators,based on the village implementation progress, the DMAC reports and periodical field visits.
Change
To provide recommendation for provincial satker to approve
annual workplan of sustainability facilitators Theaddition tasks Coordinate with other related institutions in enlargement and
implementation of community empowerment in the water supply and sanitation development.
No Change
Monitor and supervise the implementation progress of LG component in all districts/municipalities, specifically establish intensive coordination with DMAC for district which are not facilitated by LGF.
The addition tasks Control the program implementation, including the
arrangement of project monitoring and evaluation based on the CMAC feedback.
No Change
36 Support the related parties to conduct post review of VIT documentation for: (a) disbursement of block grant funds; (b) expenses for procurement, materials and equipments; (c) valuation of community labor and local materials contributions;
and (d) financial and procurement processes and procedures. 37 For Institutional Capacity Building tasks, the PMAC training team
will be responsible for coordinating the planning and delivery of capacity building activities at the provincial and district levels to enhance quality of program implementation. The team will:
40 No Change
Coordinate capacity building activities for the inception phase of PAMSIMAS, including project start up for program administration and financial management, safeguards strategies, community driven approaches and other priority implementation activities.
Coordinate capacity building activities for the inception phase of PAMSIMAS, including project start up for program administration and financial management, safeguards strategies, community driven approaches,training for preparing RAD AMPLand other priority implementation activities.
The addition tasks
Coordinate implementation of an annual training needs assessment for provincial and district capacity building using PAMSIMAS guidelines for capacity building, and provide recommendations for provincial training plans and budget proposals and provide feedback on annual PPMU and DPMU budget proposals related to training.
No Change
38 For Project Implementation Support, the team will work closely with provincial and district agencies to build institutional and facilitator capacity for effective hygiene and sanitation promotion and oversight the implementation of the community participatory processes, Gender Action Plan and Social Safeguards mechanisms. The team will:
41 No Change
Provide support as required to district hygiene and sanitation experts in coordinating and facilitating PAMSIMAS inputs for schools and communities for implementation of CAPS 1 and 2 related to hygiene and sanitation.
No Change
Transfer knowledge to district for conducting participatory processes and improving participation of women and poor and other marginalized groups in community based decision-making and management for WSE-CSS.
No Change
Work with DPMU and district technical consultants to address
and resolve any technical issues arising from the field visits. No Change Assess quality of work performed by the provincial and district
technical personnel and recommend specific technical training
to improve their service delivery.
Ensure the district consultants and CF/WSE-CSS understand and comply with standards and evaluation criteria for environmental assessment and conduct spot checks of environmental impact assessments
No Change
Monitoring and evaluation performance of CAPS (by sample) to identify areas for improvement and make recommendations to CPMU, PPMU and DPMU accordingly.
No Change
Provide support to LGF in facilitating and advocating local government and various stakeholders for mainstreaming community-based WSS program through preparation and implementation of RAD AMPL, and establishment monitoring mechanism of district expenditure of AMPL.
The addition tasks
39 Project Monitoring and Evaluation tasks, the provincial team leader will conduct regular monitoring and evaluation activities of all project components at the provincial, district, and community levels by working together with RME. The Consultant will use as a reference the approved PMM and Village Implementation Manual (VIM) as the basis for activities to be implemented under the project as well as indicators for evaluation of implementation performance. The Consultant shall:
42 Project Monitoring and Evaluation tasks, the provincial team leader will conduct regular monitoring and evaluation activities of all project components at the provincial, district, and community levels by working together with RME. The Consultant will use as a reference the approved PMM, technical guidelines and Village Implementation Manual (VIM) as the basis for activities to be implemented under the project as well as indicators for evaluation of implementation performance. The Consultant shall:
Develop detailed program monitoring and evaluation procedures at provincial and district levels, including all indicators to be monitored, and disseminate this procedure effectively to the PPMU and DPMUs.
No Change
Implement and operate a computer based MIS/M&E system in provincial and district.
No Change Ensure that all data collection, processing and report
production at provincial district and village levels meets procedural and quality requirements and reporting schedules, including collection and analysis of gender and socio-economic data.
No Change
Make periodic visits to communities to carry out quality control of construction
Assess the community’s perception of the quality of services provided by the project, including assessment of training and project staff for community mobilization, preparation and training for CAP development, WSE-CSS facility planning, operation, repair and maintenance, management of WSE-CSS and health and sanitation services.
No Change
Coordinate six monthly quality review of sample CAPS and make recommendations for improvement to CPMU and PPMU.
No Change
Support LGF to monitor six-monthly achievement of district expenditure of WSS and ensure that those data available on MIS
The addi-tion tasks Support the PPMU and the DPMUs with the establishment of
an acceptable complaints received and resolution process No Change Monitor and report on the complaints received and resolved
and action taken on un-resolved complaints.
No Change
Qualification Requirements Qualification Requirements
40 The Provincial Team Leader should fulfill the following criteria: 43 No Change A bachelor degree/S1 educational background in health, or
environmental engineering. No Change
At least 12 years of experience in planning and implementing of health/water supply and sanitation, or small scale infrastructure projects, preferably in rural areas.
No Change
Shall have relevant knowledge in monitoring and management, project (preferable) finance (financial management), procurement and community development.
No Change
Good interpersonal skills, communication and coordination as
team leadership are essential. No Change
The PTL should conduct intensive travel to the districts. No Change
5.2 Provincial Technical Specialists/Trainers 5.2 Provincial Technical Specialists/Trainers 41 The Provincial technical team will consist of three (3) technical
specialists come trainers in the field of a) Water and Sanitation, b) Health and Hygiene Promotion, c) Community Development, to support PMAC Team Leader to supervise, monitor and evaluate the process implementation and the achievement and
quality assurance of delivered training program and training materials and manage overall Training Program and other related capacity building services.
Scope of Services Scope of Services
42 The General Task of the Provincial Technical Specialist/Trainer is to support the Provincial Team Leader in their respective area of specialization on the following tasks;
45 No Change
a. Assist Team Leader in the preparation of Provincial Training Implementation Strategy including action plan and budget planning.
No Change
b. Support PPMU and DPMU to institutionalize the PAMSIMAS participatory development within the local government systems and agencies.
No Change
c. Ensure the effective implementation of all delivered materials including MPA/PHAST planning processes
No Change d. Support the project sustainability at community level through
use of strategies to increase community demand, ownership and capacity building at all stages.
No Change
e. Promote substantive participation of the community in all stages of the project including project planning, design, implementation, operation & maintenance and community monitoring and providing advice, support, training and advocacy on poverty sensitive participatory approaches to community participation.
No Change
f. Assist Team Leader to monitor and evaluate through the implementation of random sampling of; a) community driven process, b) establishment of community institution, c) community procurement, d) village financial management, e) village construction and f) program sustainability.
No Change
g. Assist Team Leader to conduct the program evaluation and regular review of the Pamsimas key performance indicators;
No Change h. Enable CFs and DMAC to successfully, efficiently and
effectively carry out their TORs with respect to the community planning process, implementation of community action plans
and operation and maintenance;
i. Support PMAC Team Leader for institutional liaisons regarding; a) regional and district action plan and budgeting of PAMSIMAS, b) Short and medium planning of program related to Water and Sanitation, c) Capacity Building, d) Sector coordination
No Change
j. Support PPMU in handling the overall capacity building preparation, implementation, supervision, monitoring and evaluation.
No Change
k. Collaborate with DMAC to support the DPMU in the implementation of CAP quality assurance and responsible to the management of evaluated documents through the DMAC works of services.
No Change
l. Assist Team Leader for the preparation of regular reports; a) Monthly, b) Quarterly, c) Annually and Program Completion Report.
No Change
m. Collaborate with DMAC to support the DPMU in the implementation of CAP quality assurance and responsible to the management of evaluated documents through the DMAC works of services.
No Change
n. Conduct a bi-weekly coordination meeting with the relevant staff of the Provincial Health Office to ensure that they are fully informed and pro-acticvely involved in monitoring the progress or otherwise of the health promotion and ODF targets in the Pamsimas districts.
No Change
o. Provide special report related to their specialized areas as
required by the client. No Change
43 In their capacity as trainers, the provincial technical team
will be responsible to manage the overall training program especially the facilitators training that will be implemented seasonally. They will also be responsible for the capacity building activities at the community and local government.
46 No Change
To enable CFs and DMAC to successfully, efficiently and effectively carry out their TORs with respect to the community planning process, implementation of community action plans and operation and maintenance;
No Change
To familiarize the participants with the PAMSIMAS Project approach and methodology, such as: MPA/PHAST, CLTS well as technical assessment methods;
No Change
To strengthen participant’s management, communication, planning, community participation and monitoring and evaluation skills to work at the community level; and
No Change
To strengthen technical skills (community health, WSE-CSS
engineering, and community development) of participants. No Change Training Approach
Each participant is expected to develop a good understanding of all three technical areas of water and sanitation engineering, health and community development, in addition to strengthening their own disciplinary area.
No Change
The primary mode of training will be participatory based on adult learning and each training session must ensure that all participants have the best opportunity to benefit from the program. It will comprise formal training approach using adult education methods, including lectures, group discussions, teamwork, video or other forms of individual or group teaching/ learning methods appropriate to the subject matter. There should be a mix of information giving, group work, problem solving, and ‘hand on’ activities which will be complemented by hands – on training through field-work after each stage of training.
No Change
All training materials must be reviewed by the Trainer Coordinator to ensure that they are culturally appropriate and gender inclusive.
All training materials must be reviewed by the Trainer Coordinator andapproved by Training Development Consultans to ensure that they are culturally appropriate and gender inclusive.
The addition tasks
45 In collaboration with CPMU and CMAC training team, the provincial technical team will support the development, preparation and implementation of the Provincial and District Training Program, as follows:
48 No Change
a. Collaborate with team to review the Provincial and District Training Curriculum and compare to the experience from previous implemented training including field experience,
No Change
b. Collaborate with other training team to review training materials and choose suitable and adaptable materials as guidance and manuals for the new scheduled training program.
No Change
c. Prepare the training report with appropriate recommendations, and submit to PPMU and CPMU and DPMU or as required by the client.
No Change
d. Prepare detailed implementation plan including the allocation
of a training budget for training implementation No Change e. Support the CMAC Community Development Specialist to
provide or review the CFTs training need assessment. No Change f. Prepare and implement the training for CFTs and effective
upgrading or refresh training for CFs training and other facilitator trainings as required, including those related to the sustainability and village incentives grants support programs.
No Change
g. Monitor the implementation of capacity building/training data system with M&E personnel of DPMUs and assist Team Leader to review M&E indicators for capacity building/training activities at community and institutional levels and make recommendations to PPMU for improvement.
No Change
h. Familiarize the participants with the PAMSIMAS project approach and methodology, such as: MPA/PHAST, CLTS, construction and supervision, operation and maintenance, budget planning as well as other technical assessment methods;
No Change
i. Support the CFTs to strengthen management, communication,
evaluation skills to work at the community level, as well as technical skills of the DMAC team.
Training Outputs
46 In its capacity as trainers, the provincial technical team is expected to deliver the training report, regularly output, and some of special report as required by PPMU and CPMU. The technical team training output will at least be comprises of;
49 No Change
a. Input for PMAC Inception Report (and its review) including; status of facilitator training, status of facilitators and coordinators-facilitators, summary of training evaluation and overall information captured related to PAMSIMAS as part of trainer support for PMAC Inception.
No Change
b. Input for PMAC Monthly Reports including; monthly status of facilitators works, community driven development activities, training need assessment including their specialized task for the trainer is to provide their capability in managing the training of community facilitators, coordinator facilitator, community water user group and targeted local government staff.
No Change
c. Training Need Assessment for facilitator training, local government capacity building, Badan Pengelola Sistim Penyediaan Air Minum dan Sanitasi (BP-SPAMS) and other needs for community empowerment program;
No Change
d. Training Reports; No Change
e. Planning, budgeting and Reporting for Monitoring and
Evaluation Random Sampling; No Change
f. Proposal of Village Incentive Grant Program; No Change g. Planning and Implementation Reports of Village Replication. No Change
Consultant Responsibilities Consultant Responsibilities
47 The Consultant is required to; 50 No Change
Coordinate recruitment of training team with adequate qualifications in; a) water supply & sanitation, b) health and community development (which must comprise both men and woman), c) community development and d) financial
management
Identify appropriate available resource persons (existing as previous trainer) to contribute to the training team.
No Change Provide the schedules and work plan for the trainer as well as
their role of PMAC team.
No Change Arranging a suitable training venue which assures sufficient
space for group work and participatory activities and adequate lighting, ventilation and other necessary facilities to provide a satisfactory learning environment.
No Change
Qualification Requirements Qualification Requirements
48 The Provincial Trainers will have experiences in training community facilitators in the fields of: i) Construction of water and sanitation facilities; ii) community development and community project management using the MPA-PHAST methodology; iii) health and hygiene promotion with focused to CLTS methodologies.
51 No Change
49 The CPMU collaborated with PMAC will review and determine the suitability of the nominated training team members. This review will include ensuring that the training team consists of both men and woman. Minimum qualifications of the Trainer are as follows:
52 No Change
a. At least five years experience in training for community based projects, preferably in rural water, sanitation and related health services;
No Change
b. Have experience in training program management, planning, development and implementation including financial management aspects.
No Change
c. Have passed Training or Training of Trainers (TOT) of awareness/basic training for community development program and proven by certificate.
The addi-tion requi-rement d. Have understanding of government policies and practices
relevant to the implementation of community based development programs the new decentralized environment.
No Change
CLTS is desirable.
f. Have wide experience in developing, implementing and monitoring the training courses for community facilitators and relevant sector training experience of at least two years. Specific sector capability and experience in the areas of community water supply & sanitation; health & hygiene; and community empowerment.
No Change
g. Have capability and experience in community participation methodologies including MPA/PHAST, and in the application of poor and gender inclusive approaches to community development.
No Change
50 All trainers must meet the following criteria: 53 No Change Experience in the development of Community Mobilization
Strategies targeting different groups within communities.
No Change Experience in the application of social, pro-poor and gender
equity principles in the provision of community services.
No Change Have an understanding of the social, economic and local
cultural environment where the training will be held.
No Change Experience of interaction with diverse groups within
communities – various social strata, race/ethnicity, men and women, rich and poor.
No Change
Experience in implementation of community development program using participatory methods, including MPA/PHAST approaches and CLTS approaches.
No Change
Understanding of the interpretation of MPA/PHAST and CLTS result in developing Community Action Plans (RKM).
No Change
Each trainer will have minimum 2 years experience of specific experience in the following areas/sectors: a) community water supply and sanitation, b) community sanitation and health promotion, c) community empowerment, community development and gender equity.
No Change
Monitoring and Evaluation Monitoring and Evaluation
51 For the implementation of training program, the Consultants are
the evaluation program to the CPMU after the training. This should be provided no later than three weeks after the respective training and provide specific with detailed analysis of the training outcomes and recommendations for improvement the future training programs. Those three sets of program the evaluation program are as follows:
Participants will complete three type of instruments to assess their learning; pre–training, ongoing training and post training assessments;
No Change
Participants will complete a Course Evaluation to assess the program and the Provincial Trainers.
No Change At the end of the total training program, the Provincial
Trainers will complete a Training Course Evaluation (provided by CPMU) to evaluate their own performance as well as the performance of the PPMU and DPMU in supporting the Training Program.
No Change
The report must also include the following attachments: No Change a. All training materials
b. All overhead used
c. Reading material distributed
Supervision Supervision
52 The PMAC Team Leader shall appoint one of the three provincial technical team members to be the Trainer Coordinator (TC). The development and delivery of the training programs will be supervised primarily by the TC who will provide feed back to the training team and ensure quality assurance.
55 No Change
CPMU and PPMU may undertake additional monitoring during
training implementation with support from the TC as required. CPMU through TDS will undertake regular monitoring of thetraining. Change 5.3. Local Government Specialist [LGS] 5.3. Local Government Specialist [LGS]
Scope of Services Scope of Services
53 The service required from Consultant is to provide facilitation, advocacy and assistance of WSS-based local participatory planning and budgeting preparation and implementation. The
56 The service required from Consultant is to provide facilitation, advocacy and assistance of WSS-based local participatory planning and budgeting preparation and implementation. The Consultant
Consultant will be based in province and be responsible for the process in the district/municipality level. The Consultant should take into account all key stakeholders related to local planning and budgeting process, including local parliament (legislative branch).
will be based in districtand be responsible for the process in the district/municipality level within province, particularly in the assisted district/municipalities. The Consultant should take into account all key stakeholders related to local planning and budgeting process, including local parliament (legislative branch). Develop and refine master schedule for technical assistance
and advocacy of district and municipalities (local government and legislative) for replication, preparing Rencana Aksi-AMPL and budgeting which focused to community-based WSS.
No Change
Provide capacity development and technical support to TKK and Pokja AMPL to develop and/or strengthen awareness and commitment of decision-makers (Kepala Daerah, Sekda, Kepala Bappeda and related Kepala Dinas) and legislative branch for prioritizing the WSS achievement-to-MDGs, including promotion of community-based WSS in districts/municipalities and provinces.
No Change
Provide capacity development and technical support to TKK and Pokja AMPL in preparation of improved WSS-based participatory planning and budgeting process, starting from identification key stakeholders, mapping of WSS programs and related local development programs in districts/municipalities, institutional set up (including budget), developing program/activities, targets and indicators, documentations (plans, budget documents), legalization, and synchronization with the local development plans (RPJMD or Renstra)
No Change
Provide technical support to TKP and Provincial Pokja AMPL in coordination, monitoring, and evaluation of TKK and District Pokja AMPL program and activities.
The addition tasks Assist and facilitate the TKK, Pokja AMPL, and Team (Task
Force) of Rencana Aksi-AMPL in coordinating workshops, focused group discussion, group-meeting, and similar activities to support the implementation of Rencana Aksi-AMPL preparation and synchronization.
No Change
recording system on local government’s performance in PAMSIMAS scalling up, mainstreaming, and sustainability on the web PAMSIMAS (Module 6: Local Government)
addition tasks
In coordination with CD DMAC, ensure the performance data from non assisted local government in PAMSIMAS scalling up, mainstreaming, and sustainability recorded on the web PAMSIMAS (Module 6: Local Government)
The addition tasks Provide capacity development and technical support to Team
(Task Force) of Rencana Aksi-AMPL in preparing WSS-based RKPD and synchronizing Rencana Aksi-AMPL into the local development plans (RPJMD or Renstra).
No Change
Provide capacity development and technical support to DPMU and TKK in implementation of replication program in accordance to the PAMSIMAS approach.
No Change
Provide input to National Consultant (specialist who is assigned to manage component 1 of LG) for improving the content or materials of the technical guidelines concerning the WSS-based RKPD preparation and replication for local government.
No Change
Provide input to National Consultant (specialist who is assigned to manage component 1 of LG) in improving the concept or strategy of programmatic (technical) assistance for supporting local government to accommodate WSS priority in district/municipality and provincial levels through local participatory planning and budgeting (WSS-based RKPD).
No Change
In coordination with MIS Specialist of PMAC, maintain regular recording system on achievement of component 1 (local government) on the web of PAMSIMAS.
No Change
Other tasks related to the component 1 of PAMSIMAS stipulated by PPMU, DPMU and TKK.
No Change
Duration of Services Duration of Services
54 The duration of the Consultant services is same with PMAC assignment period, scheduled to start from January 2011 to the end of contract of PMAC’s. The Consultant’s performance will be
57 The duration of the Consultant services is same with PMAC assignment period, scheduled to start from15 June 2009 to 31 March 2013 (the end of contract of PMAC’s). The Consultant’s
