Assessment Team
He has been registered as an EIA consultant with DOE since 2007 with DOE registration number (C0101) with 3 registered fields, namely water quality, noise and vibration and general environmental management. He has also conducted a number of environmental compliance audits covering industrial and residential sectors, and served as Assistant to the Registered Auditor at DOE.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment ASA-02 1. UIE Mill
Domestic waste disposal site, observation of internal landfill (observed good maintenance of landfill and waste was separated). Field 88, observation of pruning process (mechanized tool used for pruning process and effective pruning observed).
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Stakeholder contacted Please findappendix1
Tan Sri Bek Nelsen Forest Sanctuary, observation of naturally grown forest with native species and overrun by wild animals.
Determining Next Assessment
ASSESSMENT RESULT
Summary of Assessment Report of the RSPO Certification
UP Bhd's Code of Conduct and Business Ethics (same as document at UIE Mill) was available. There is evidence of compliance with defined legal requirements and implementation has been verified by conducting internal audits and/or. The mills receive letters from the head of HRSHE regarding the new regulations in force and there is evidence of measures being taken to ensure compliance.
There was good compliance with POME final discharge and air emissions from the boiler stacks with legal limits set by DOE in the mill license. United Plantation Berhad (UPB) has established documented Standard Operating Procedures for the Mill Engineering Department. There was visible document of EFB and POME application MAP for 2015, and EFB in rows, POME in irrigation channel.
Water quality monitoring was performed by United Plantations Research & Development (UPRD) upstream and downstream of the mill. All treated wastewater was applied to fields near the mill using a furrow system. Water consumption per ton of FFB was monitored and trended by the mill on a monthly basis.
An occupational health and safety plan is documented, effectively communicated and implemented
To ensure effectiveness in pesticides used, appropriate training was given to management, staff and workers and records were available. Good implementation of safety and health program observed which involvement of total staff in the training. Safety and health related issue discussed during the meeting and proper action plan observed for outstanding issue.
Assessed accident records for estates and investigated details found in place along with corrective action. Fire drill training at mills and estates to improve staff and worker awareness. At UIE, training records of each employee were viewed and included records for guest workers.
From the document seen at the mill, there is training record of every workers and staff which includes social, environmental and operational aspect. The record of each person is properly kept and maintained throughout the operating year, based on their name and nos. Training records for each training captured for training date, participant list, training venue and trainer.
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to
Based on the results of the meeting of interested parties, 7 issues were raised and actions were taken. A dispute resolution procedure is in place and displayed in the office and in stakeholder brochures. There is a complaint book at UIE Estate as recently as 25 May 2015 from Margist regarding food issues.
Until the audit, there is no dispute from any parties regarding legal and customary rights registered with UIE Estate. There is a clear policy that prohibited under older workers (under 16 years) human rights policy, signed by Dato'. There is a policy regarding the gender policy signed by Dato' Carl Bek-Nielsen, CEO (April 24, 2015).
There is a Sexual Harassment and Violence Prevention Policy (Sexual Harassment Policy) signed by Ho Dua Tiam, Senior Executive Director. There is a Guest Worker Policy Policy signed by Dato' Carl Bek-Nielsen, the Chief Executive Officer who stated that the employment of foreign workers will not replace the contract. Foreign workers are subject to the Guest Worker Policy, which stipulates that foreign workers will be paid a minimum wage based on the Malaysian Minimum Wage Act.
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements
If temporary or foreign labor is employed, a special labor policy and procedures must be established and implemented. The policy stated that no forced labor or trafficked labor is used, no distinction is made between quest and local workers, all quest and local workers hold a valid work permit in accordance with Malaysian Immigration Regulations, 1963 and all guest and local workers are covered by the "Workers' Minimum Standards of Housing and Amenities Act 1990", all policies are available and displayed at the UIE Estate. A comprehensive and participatory independent social and environmental assessment is carried out prior to the establishment of new plantings or operations, or expansion of existing ones, and the results are incorporated into planning, management and operations.
Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations. New plantings since November 2005 have not replaced primary forest or any area needed to maintain or enhance one or more high conservation values. No new plantings are established on indigenous people's lands without their free, prior and informed consent, processed through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their representative institutions.
Growers and millers regularly monitor and review their activities and develop and implement action plans that allow for continuous visible improvements in key operations. Replacing mild steel with stainless steel especially for EFB and CPO processing equipment. Reaper path mowing, more emphasis is placed on reaper path mowing to control weeds, soil erosion and ruts.
Summary of Assessment Report of Supply Chain Requirement
The site has written procedures and/or work instructions to ensure that all elements specified in these requirements are implemented. This person must demonstrate knowledge of the site's procedures for implementing this standard. UIE Palm Oil Mill – United Plantation has a work procedure as a guide to ensure that all required elements are implemented.
The site will have documented procedures for receiving and processing certified and non-certified FFBs. Until Supervision 2, the FFB processed at the UIE Palm Oil Mill is supplied from the nuclear estate, which is from the UIE Estate. The country shall immediately inform the CB if there is an anticipated overproduction of the certified tonnage.
The site must record and balance all RSPO-certified FFB receipts and RSPO-certified CPO and PK deliveries every three months. UIE Palm Oil Mill – United Plantation has RSPO monthly report with FFB, CPO and PK certification. Based on document verification, it showed that UIE Palm Oil Mill – United Plantation has a work procedure as a guide to ensure that all required elements are implemented.
Conformity Checklist of Certificate and Logo Use
Evidence of permission or approval certificate and logo from Certification Body which
Implementation of certificate and logo used by Client comply with size and type (shape)
- Summary of RSPO Partial Certification
- There is compliance with all applicable local, national and ratified international laws and
- The right to use the land can be demonstrated, and is not legitimately contested by local
- There is a mutually agreed and documented system for dealing with complaints and
- Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and
- New plantings since November 2005, have not replaced primary forest or any area required
- No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous
- Local people are compensated for any agreed land acquisitions and relinquishment of
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at S2 Assessment CAR
- Opportunity for Improvement
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response Public Issues
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
It is a commendable initiative of the Company to convert the planted area of PT SSS2 to PLASMA for the surrounding small farmers. The process of converting the PTSSS2 planted surface from HP and HPK to APL surface is being processed according to PP No. 60 year 2012. In view of the complexity of the forest clearance process by various Indonesian government authorities, it is anticipated that the Company will be able to receive HGU only by the end of 2016. The family of the deceased Hermansyah has chosen Ibu Husliati as their representative for 33 family members, since Ali Badri has an internal family joined and no longer represented them.
They maintain the “Buku Penerimaan Klaim (Register Claim Book), minutes of negotiations, checklist of required documents, location map and land conflicts, field inspections, minutes of meeting, Surat perjanjian pembayaran/; receipts, photos, etc., Ali Badri is yet to agree and did not join his relatives in the Plasma package given to the Hermansyah family. The first payment from Plasma was made on July 20, 2014 to the Hermansyah family. All payment details are kept at Lada's head office. The payment portion for Ali Badri will be held on the outstanding account until Ali Badri agrees to participate in the program and collect payments. Based on observations during field visits and interviews with employees showing whether the company has provided personal protective equipment for employees. Based on observations during field visits which show whether the temple facilities are properly available at the company.
Based on observation of field visits showing whether the company had provided a school building, school bus and other support facilities (various shops, estate canteen, ATM (BSN), police station, dispensary for workers, mosque, temple, crèche, assembly halls, Tamil school, football pitches ). There is a proposal from one of the workers requesting that the overtime be divided equally among the workers. Based on observation of field visit and employee interview showing whether the company provided PPE and workers hostel and other support facilities (for example: Various shops, property canteen, ATM (BSN), police station, dispensary for workers, mosque, temple, crèche, Assembly Halls, Tamil School, Football Fields).
The safety of female workers is guaranteed, there is no gender discrimination on the property. Based on the observation of the field visit and the interview with the workers, which shows whether the company has provided the workers with hostel and other support facilities (various goods stores, estate canteen, ATM (BSN), police station, workers' clinic, mosque, temple, crèche , community halls, Tamil school, football pitches).
Assessment Program
Environmental, occupational health and safety aspects (inspection of chemical storage, fertilizer storage, hazardous waste storage, fire control facilities, waste management). Occupational health and safety aspect (inspection of chemical storage, storage of hazardous waste, simulation of fire control, POME pond).
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