PDF Standard Operating Procedure

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Standard Operating Procedure

ACADEMIC ADVISOR

UNDERGRADUTE PROGRAM OF MATHEMATICS

MATHEMATICS DEPARTMENT

FACULTY OF MATHEMATICS AND NATURAL SCIENCES UNIVERSITAS BRAWIJAYA

2020

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IDENTIFICATION SHEET

UNIVERSITAS BRAWIJAYA

UN10/F09/14/11/HK.01.02.a/101 Date 1 August 2020

SOP for Academic Advisor

^{Revised 2} Page 1 of 7

FILLING OUT THE COURSE SELECTION SHEET

NO Process Person in Charge

Date

Name Position Signature

1 Formulation Dr. Drs. Wuryansari Muharini

Kusumawinahyu, M.Si.

Head of the Undergraduate Mathematics Study

Program

1 August 2020

2 Examination Nur Shofianah, S.Si., M.Si., Ph.D.

Head of UJM Mathematics Department

2 August 2020

3 Approval Ratno Bagus Edy Wibowo, S.Si., M.Si., Ph.D.

Head of Mathematics

Department

3 August 2020 4 Determination Ratno Bagus Edy

Wibowo, S.Si., M.Si., Ph.D.

Head of Mathematics

Department

3 August 2020 5 Control Nur Shofianah, S.Si.,

M.Si., Ph.D.

Head of UJM Mathematics Department

2 August 2020

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PREFACE

The academic quality assurance of the Mathematics Department is the shared responsibility of the entire Mathematics academic community. To expedite Academic Advisor Appointment, the Mathematics Department has prepared Academic Advisor guidelines in the form of Standard Operating Procedure for Academic Advisors.

The purpose of the preparation of this Standard Operating Procedure for Academic Advisor is to standardize the Academic Advisor Appointment. It is expected that the Standard Operating Procedure for Academic Advisor that has been compiled can be understood and implemented properly by lecturers, administrative staff and students, so that the teaching and learning process can be facilitated in the Mathematics Department environment.

Head of Mathematics Department

Ratno Bagus Edy Wibowo S.Si. M.Si. Ph.D.

NIP197509082000031003

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STANDARD OPERATING PROCEDURE FOR ACADEMIC ADVISOR

A. Objective

The purposes of preparing the standard operating procedure for academic advisor are as follow:

1. To facilitate students to filling out the course selection sheet,

2. To facilitate the Administration Staff to serve students in filling out the course selection sheet.

B. Scopes and Related Units

1. Dean

2. Head of Department 3. Head of Study Program

4. Lecturers of Academic Advisor 5. Faculty

6. Students

C. Related Quality Standard

To ensure that students could complete study on time without decreasing learning quality;

hence, according to Chapter III of Education Quality Standard Article 7 letter a,b and c of UB Rector’s Regulation Number 1 of 2017, a student needs an academic advisor, who would be his advisor on each study plan he programmed each semester.

D. Terms and Definition

The following are terms used in the procedure of Academic Advisor.

1. The intended dean is the Dean of Faculty of Mathematics and Natural Sciences.

2. The intended head of department is the Head of Mathematics Department.

3. The intended head of study program is the Head of Mathematics Study Program.

4. The intended Academic Advisor lecturer is lecturers appointed by the Head of 4. Mathematics Department to guide students in academic field.

5. The intended faculty is Faculty of Mathematics Natural Sciences.

E. Procedure

The following are the sequence of procedures in Academic Advisor SOP.

1. The Head of Department appoints lecturers to become Academic Advisors through the Head of Study Program of bachelor’s degree level.

2. The Head of Department suggests the Dean to publish decree of academic advisor lecturers.

3. Faculty input the names of academic advisor lecturers to system.

4. At the beginning of the semester, students must meet academic advisor lecturers to have consultation concerning the filling out of the course selection sheet.

5. Academic advisor lecturers periodically interact with students (directly of indirectly) to

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F. Flowchart

The Head of Department appoints lecturers to become Academic Advisors

The Head of Department proposes the Academic Advisor Decision Letter to the

Dean

Faculty input the names of academic advisor lecturers to system.

monitor the academic achievement of the students they guides, at least 4 times within a

semester.

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G. References

[1] UB Rector's Regulation NO 1 of 2017 concerning Quality Standards

[2] Educational Guidelines for Undergraduate Program in Mathematics Department Academic Year 2020/2021.

H. Appendix

No Appendix.