I NVITATION TO B ID
The Kalinga State University (KSU) intends, through its GAA capital allocation for CY 2016, to apply the sum of PhP, which is the Approved Budget for the Contract (ABC), towards payments under the contract for CONSTRUCTION OF RESEARCH, AGRICULTURE AND FORESTRY LABORATORY BUILDING AND UPGRADING OF FACILITIES AND EQUIPMENT/. The Kalinga State University is now inviting tenders for CONSTRUCTION OF RESEARCH, AGRICULTURE AND FORESTRY LABORATORY BUILDING AND UPGRADING OF FACILITIES AND INSTALLATIONS. Interested bidders may obtain further information from the Kalinga State University and inspect the bid documents at the address below during 8:00 AM to 5:00 PM.
Kalinga State University will hold a pre-tender conference on November 18, 2016 (Friday), at 11:00 AM at the Conference Hall, Administration Building, KSU Main Campus, National Road, Purok 6, Bulanao, Tabuk Town, Kalinga, which will be open to all interested parties. The opening of bids will take place in the presence of representatives of the bidders, who will attend at the address below.
I NSTRUCTIONS TO B IDDERS
Unless otherwise specified in the BDS, the Bidder may subcontract parts of the work to the extent that may be approved by the Client and specified in the BDS. If the client determines that the subcontractor is ineligible, subcontracting is not permitted. Unless otherwise stated in the BDS, the financial component of the offer must contain the following:
Unless otherwise specified in the BDS, payment of the contract price shall be in Philippine pesos. Notwithstanding the issuance of the Notice of Award, award of contract is subject to the following conditions:
B ID D ATA S HEET
The name of the contract is CONSTRUCTION OF RESEARCH, AGRICULTURE AND FORESTRY LABORATORY CONSTRUCTION AND UPGRADING OF FACILITIES AND INSTRUMENTS. The values of the domestic bidder's current assets and current liabilities shall be based on the most recent audited financial statements submitted to the BIR. Valid for a period of at least one hundred and twenty (120) calendar days pursuant to Section 28 of the IRR of R.A.
Should there be a finding against the truth of any of the documents submitted, the Bid Security will be forfeited in accordance with Art. All notices required by the terms of the contract shall be effective only at the time of their receipt by the successful bidder.
G ENERAL C ONDITIONS OF C ONTRACT
All materials and plant on site must be considered the property of the contracting entity. The contractor must carry out all instructions of the procuring entity's representative complying with the applicable laws where the site is located. The performance guarantee remains valid until the contracting entity issues the certificate of final acceptance.
All decisions recommended by the KRRT are subject to the approval of the head of the procuring entity. All drawings prepared by the Contractor for the performance of Temporary Works are subject to prior approval by the Procuring Entity's Representative prior to their use. Approval of the Procuring Entity's Representative shall not alter the Contractor's responsibility for the design of the Temporary Works.
The Contractor shall obtain third party approval for the design of the Temporary Works, if required by the Contracting Authority. All work to be paid as day work is recorded by the contractor on forms approved by the contracting authority's representative. Each completed form must be checked and signed by the contracting authority's representative within two days of the work being carried out.
The Procuring Entity's Representative's approval of the Work Program will not change the Contractor's obligations. Either the Procuring Entity's Representative or the Contractor may require the other to attend a Management Conference. Such request for payment shall be verified and certified by the Procuring Entity's representative/project engineer.
The Contractor shall submit monthly statements of the estimated value of the work performed less the cumulative amount previously certified to the Procuring Entity's Representative. The Procuring Entity's Representative will review the Contractor's monthly statement and certify the amount to be paid to the Contractor.
S PECIAL C ONDITIONS OF C ONTRACT
BAGTANG, University President 1.24 The site is located at the KSU Main Campus, Bulanao, Tabuk City, Kalinga. 13 All partners of the joint venture shall be jointly and severally liable to the Kalinga State University. 1 The date on which "as built drawing" is required is on approval of the Variation Orders.
2 The amount to be withheld for failure to produce “as-built” drawings and/or operation and maintenance manuals by the required date is two percent (2%) of the contract price.
S PECIFICATIONS
In this regard, the contractor or key personnel to be assigned must have professional experience compatible with the company. The contractor must prepare the corrected major changes/modifications of the project with the consent of the proponent during construction, if they occur. The contractor prepares weekly and monthly progress reports, supported by progress photos and S-curves to monitor actual progress, to be used as the basis for the progress report submitted to the KSU.
The contractor must fully address and comply with the final delivery list issued by the KSU infrastructure unit before the turnover of the completed project. The contractor will clean the entire area by removing debris, trash, paint stains, excess material and spills and will keep the entire property free of debris caused by its work, to the satisfaction of KSU, at no additional charge. The contractor undertakes to pay all fees and charges due to any government body or other duly constituted authority in connection with the construction project.
He shall take responsibility for this and the Contractor shall be specifically released from any liability arising therefrom. Thirty percent (30%) of the contract price less the down payment (Sec. 13.2), applicable withholding taxes and a retention fund of ten percent (10%) of the contract price (Sec. Above or equal to (15%) of the Contract Price minus the down payment (Sec. 10.2), applicable withholding taxes and a retention fund of ten percent (10%) of the contract price (Sec.
The percentage of completion of the work shall be subject to review and evaluation by the KSU Infrastructure Unit. In the event of prior termination, the contractor must be informed by KSU within thirty (30) calendar days prior to such termination.
D RAWINGS
Contract Name: CONSTRUCTION OF RESEARCH, AGRICULTURE AND FORESTRY LABORATORY CONSTRUCTION AND UPGRADATION OF FACILITIES AND INSTRUMENTS. Contract Location: KALINGA STATE UNIVERSITY - MAIN CAMPUS, NATIONAL ROAD, PUROK 6, BULANAO, TABUK CITY, KALINGA, PHILIPPINES.
B ILL OF Q UANTITIES
LABORATORY CONSTRUCTION AND UPGRADING OF FACILITIES AND INSTRUMENTS Project Location: KSU MAIN CAMPUS, PUROK 6, BULANAO, TABUK CITY, KALINGA.
B IDDING F ORMS
G ENERAL
- Scope of Bid
- Source of Funds
- Corrupt, Fraudulent, Collusive, and Coercive Practices
- Conflict of Interest
- Eligible Bidders
- Bidder’s Responsibilities
- Origin of GOODS and Services
- Subcontracts
It is intended that part of the funds received for the project, as defined in the BDS, will be used to cover eligible payments under the contract for the works. Unless otherwise specified in the BDS, the procuring entity, as well as bidders and contractors, must observe the highest ethical standards during the procurement and performance of the contract. It can be assumed that a Bidder has a conflict of interest with another Bidder in any of the events described in paragraphs (a) to (c) and that there is a general conflict of interest in any of the circumstances set out in paragraphs (d) ) through (g) below. :.
The relationship described above or failure to comply with this clause results in the automatic disqualification of the bidder. Failure to comply with any of the above obligations is the responsibility of the provider concerned.
C ONTENTS OF B IDDING D OCUMENTS
- Pre-Bid Conference
- Clarification and Amendment of Bidding Documents
P REPARATION OF B IDS
- Language of Bids
- Documents Comprising the Bid: Eligibility and Technical Components
- Documents Comprising the Bid: Financial Component
- Alternative Bids
- Bid Prices
- Bid Currencies
- Bid Validity
- Bid Security
- Format and Signing of Bids
- Sealing and Marking of Bids
Any other document related to the financial component of the offer as specified in the BDS. a) Unless stated in the BDS, any bid in excess of ABC will not be accepted. The Bidder must complete prices and rates for all parts of the Works described in the Bill of Quantities. Bids shall remain valid for the period specified in the BDS, which shall not exceed one hundred twenty (120) calendar days from the date of opening of bids.
The bid security described in ITB Clause 18 must also be extended in accordance with the extension of the validity period of the bid. Any insertions, deletions or transfers will only be valid if signed or initialed by the duly authorized representative(s) of the Bidder.
S UBMISSION AND O PENING OF B IDS
- Deadline for Submission of Bids
- Late Bids
- Modification and Withdrawal of Bids
- Opening and Preliminary Examination of Bids
If the withdrawing bidder's representative is present, the original bid and all copies thereof must be returned to the representative during bid opening. If the representative is not present, the Bid must be returned unopened by registered mail. Documents listed in ITB clause 12.1(a) may be replaced by the relevant equivalent documents, if any, issued by the country of the foreign bidder concerned.
Each partner of a joint venture agreement shall likewise submit the documents required in ITB clauses 12.1(a) and 12.1(b). Submission of documents required under ITB clauses 12.1(a)(iv) to 12.1(a)(viii) by any of the joint venture partners defers compliance.
E VALUATION AND C OMPARISON OF B IDS
- Process to be Confidential
- Clarification of Bids
- Detailed Evaluation and Comparison of Bids
- Post Qualification
- Reservation Clause
Documents, the said certification may be submitted in lieu of the requirements summarized in ITB Clause 12.1(a), items (i) to (vi). The ranking of the total bid prices as calculated from lowest to highest. A negative determination will result in the rejection of the Bidder's Bid, in which case the Procuring Entity will proceed to the next Lowest Calculated Bid to make a similar determination of that Bidder's ability to perform satisfactorily.
Within a maximum period of fifteen (15) calendar days from the date of receipt of the recommendation from the BAC, the head of the contracting authority shall approve or disapprove said recommendation. If the source of funding for the project has been withheld or reduced through no fault of the contracting authority.
A WARD OF C ONTRACT
- Contract Award
- Signing of the Contract
- Performance Security
The Contract Price is the price stated in the Letter of Acceptance and subsequently to be paid by the Selling Entity to the Contractor for the performance of the Works in accordance with this Contract. The performance security may be released by the Procuring Entity and returned to the Contractor upon the issuance of the Certificate of Final Acceptance subject to the following conditions:. In the absence of the CPES rating sheet, the existing performance monitoring system of the procuring entity will be applied.
Duly signed declaration of the prospective bidder (OMNIBUS DECLARATION, see Form on pages 82-83 of this Bid Document), that.
