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BIDS AND AWARDS COMMITTEE
Supplemental Bid Bulletin No. 1 November 9, 2015
Department of Finance – 7
thFloor Office Renovation
This Supplemental Bid Bulletin No. 1 is issued to modify or amend the item in the Bid Documents. This shall form an integral part of the Bid Documents.
REFERENCE
AMENDMENT/CHANGE/CLARIFICATION Section I. Invitation to Bid
Item No. 8
ACTIVITIES SCHEDULE
Advertisement/Posting of Invitation to Bid
October 23, 2015
Issuance and Availability of Bid Documents
October 23, 2015
Pre‐Bid Conference October 30, 2015, 10:00 a.m.
Request for Clarification November 1, 2015 (thru Email)
Issuance of
Supplemental Bid Bulletin
November 4, 2015
Deadline for Submission of Bids
November 11, 2015 , 8:45 a.m.
Opening of Bids November 11, 2015 , 10:00 a.m.
Section I. Invitation to Bid Item No. 8
ACTIVITIES SCHEDULE
Advertisement/Posting of Invitation to Bid
October 23, 2015
Issuance and Availability of Bid Documents
October 23, 2015
Pre‐Bid Conference October 30, 2015, 10:00 a.m.
Request for Clarification November 2, 2015 (thru Email)
Issuance of
Supplemental Bid Bulletin
November 9, 2015
Deadline for
Submission of Bids
November 16, 2015 , 9:45 a.m.
Opening of Bids November 16, 2015 , 11:30 a.m.
Note: All statements and formats referring to this clause should be amended/corrected accordingly.
Section V. Special Conditions
6.5 The Contractor shall employ the following Key Personnel:
1. Civil Engineer 2. Architect
Section V. Special Conditions
6.1.5 The Contractor shall employ the following key personnel named in the scheduled of Key Personnel with reference to 12.1 (b) Technical Documents, item (ii.1) and (ii.2) Project Requirements :
1. Project Manager/Architect 2. Civil Engineer
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3. Mechanical Engineer
4. Plumbing Engineer/Master Plumber 5. Electrical Engineer
6. Foremen
The name, designation, license, background employment record, and experience of each key personnel to be assigned to the project should be presented in the attached a. Key Personnel’s
Certificate of Employment, and b. Contractor’s Letter‐
Certificate to the Department of Finance format shown as attached herewith and must be submitted as part of the technical documents.
Note: All statements and formats referring to this clause should be amended/corrected accordingly.
Section VIII. Bill of Quantities
2.3.1 Supply and installation of 600mm x 600mm acoustical ceiling tiles on metal tee runners and hanger rods
3.2.1 Troffer lights
3.3.1 One Gang Switch (Panasonic Wide Series)
3.3.2 Two Gang Switch (Panasonic Wide Series)
3.3.3 Three Gang Switch (Panasonic Wide Series)
3.3.4 Single Receptacle Outlet (Panasonic Wide Series)
3.3.5 Duplex Receptacle Outlet (Panasonic Wide Series)
3.3.6 Floor Outlet (Panasonic DU81831HTC)
4.1 Rehabilitation and relocation of existing ducting as required by the new layout and design
4.2.1 Flexible Duct (200mm x 3000mm) - l.m.
4.2.2 New Diffusers (4 way-400mm x 400mm) - sets
4.2.3 Plenum Box Collars - sets
4.5 Supply and installation of variable drives for all existing AHU’s including all necessary accessories
5.1
Relocation of existing sprinkler heads
Section VIII. Bill of Quantities
2.3.1 Supply and installation of 600mm x 1200mm acoustical ceiling tiles on metal tee runners and hanger rods
3.2.1 Troffer lights ( See specifications indicated in the Plan Fumaco or
approved equal)
3.3.1 One Gang Switch (Panasonic Wide Series or approved equal)
3.3.2 Two Gang Switch (Panasonic Wide Series or approved equal)
3.3.3 Three Gang Switch (Panasonic Wide Series or approved equal)
3.3.4 Single Receptacle Outlet (Panasonic Wide Series or approved equal)
3.3.5 Duplex Receptacle Outlet (Panasonic Wide Series or approved equal)
3.3.6 Floor Outlet (Panasonic DU81831HTC or approved equal)
4.1 Rehabilitation and relocation of existing ducting as required by the new layout and design ( Please refer to Plan on actual quantities)
4.2.1 Flexible Duct 250mm dia x 3000mm (cost included in item 4.1)
4.2.2 New Diffusers 4 way-400mm x 400mm (cost included in item 4.1)
4.2.3 Plenum Box Collars (cost included in item 4.1)
4.5 Supply and installation of variable drives for 18.5KW/25HP Motor 62A, 3-Phase, 380-480V, 50-60Hz, UL Listed for the existing
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and lines as may be affected by the new layout and design
5.2.1 25mm dia B.I. Pipe S-40 - l.m.
5.2.2 12mm dia Sprinkler Head - pcs.
6.1 Relocation of existing smoke detectors and supply and installation of new lines as required by the new layout and design
6.2.1 New smoke detectors (addressable) - sets 6.2.2 Relocate existing smoke detectors - sets
7.1
7.2.1
Supply and installation of structured cabling lines using CAT 6 wires for all offices and work stations
Fabricated Cable Tray - l.m.
7.2.2 Information Outlet (Cat6) - sets
7.2.3 Face Plates - sets
2 units AHU’s 68TR Capacity including all necessary accessories (submit material specification for approval)
5.1 Relocation of existing sprinkler heads and lines as may be affected by the new layout and design ( Please refer to Plan on actual quantities)
5.2.1 25mm dia B.I. Pipe S-40 (cost included in item 5.1) 5.2.2 12mm dia Sprinkler Head (cost included in item 5.1)
6.1 Relocation of existing smoke detectors and supply and installation of new lines as required by the new layout and design ( Please refer to Plan on actual quantities)
6.2.1 New smoke detectors addressable (cost included in item 6.1)
6.2.2 Relocate existing smoke detectors (cost included in item 6.1)
7.1 Supply and installation of structured cabling lines using CAT 6 wires for all offices and work stations ( Please refer to Plan on actual quantities)
7.2.1 Fabricated Cable Tray (cost included in item 7.1) 7.2.2 Information Outlet Cat6 (cost included in item 7.1) 7.2.3 Face Plates (cost included in item 7.1)
See attached:
Contractor’s Letter‐Certificate to the Department of Finance
Key Personnel’s Certificate of Employment
General Notes
Riser Diagram
Load Schedule
Power Layout (Corrected)
Lighting Layout
Sprinkler Layout
Structured Cabling Layout
For guidance and information of all concerned.
GIL S. BELTRAN
Undersecretary and BAC Member
Key Personnel’s Certificate of Employment
Issuance Date
Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity Department of Finance
Office of the Secretary, Department of Finance
DOF Building, Roxas Blvd., corner P. Ocampo Sr. St., Manila
Dear Sir/Madame:
I am (Name of Nominee) a Licensed ___________ Engineer with Professional License No. _________ issued on (date of issuance) at (place of issuance).
I hereby certify that (Name of Bidder) has engaged my services as (Designation) for (Name of Contract), if awarded to it.
As (Designation), I supervised the following completed projects similar to the contract under bidding):
NAME OF PROJECT OWNER COST DATE COMPLETED
At present, I am supervising the following projects:
NAME OF PROJECT OWNER COST DATE COMPLETED
In case of my separation for any reason whatsoever from the above‐mentioned Contractor, I shall notify the Department of Finance at least twenty one (21) days before the effective date of my separation.
As (Designation), I know I will have to stay in the job site all the time to supervise and manage the Contract works to the best of my ability, and aware that I am authorized to handle only one (1) contract at a time.
I do not allow the use of my name for the purpose of enabling the above‐mentioned
Contractor to qualify for the Contract without any firm commitment on my part to assume
the post of (Designation) therefore, if the contract is awarded to him since I understand that
to do so will be a sufficient ground for my disqualification as (Designation) in any future
Department of Finance bidding or employment with any Contractor doing business with the
Department of Finance.
DRY SEAL
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month]
[year] at [place of execution].
(Signature of Engineer)
Affiant
SUBSCRIED AND SWORN to before me this ___ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through
competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02‐8‐13‐
SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. ____ and his/her [name of identification card] issued on ____ at ____.
Witness my hand and seal this ___ day of [month] [year].
NAME OF NOTARY PUBLIC
Serial No. of Commission ________
Notary Public for _____ until _____
Roll of Attorneys No. _______
PTR No. ____, [date issued], [place issued]
IBP No. ____, [date issued] [place issued]
Doc. No. ____
Page No. ____
Book No. ____
Series of_____
Contractor’s Letter‐Certificate to the Department of Finance Date: ____________________
Name of the Head of the Procuring Entity Position of the Head of the Procuring Entity Department of Finance
Office of the Secretary, Department of Finance
DOF Building, Roxas Blvd., corner P. Ocampo Sr. St., Manila
Dear Sir/Madame:
Supplementing our Organizational Chart for the Contract, we have the honor to submit herewith, and to certify as true and correct, the following pertinent information:
1. That I/we have engaged the services of (Name of Employee), to be the (Designation) of the
(Name of Contract), who is a (Profession) with Professional License Certificate No. _______
issued on _____________ and who has performed the duties in the construction of the Contracts enumerated in the duly filled Form .
2. The said Engineer shall be designated by us as our (Designation) to personally perform the duties of the said position in the above‐mentioned Project, if and when the same is awarded in our favor.
3. That said Engineer shall employ the best care, skill and ability in performing his duties in accordance with the Contract Agreement, Conditions of Contract, Plans, Specifications, Special Provisions, and other provisions embodied in the proposed contract.
4. That said Engineer shall be personally present at the jobsite to supervise the phase of the construction work pertaining to this assignment as (Designation), all the time.
5. That, in order to guarantee that said Engineer shall perform his duties properly and be personally present in the Job Site, he is hereby required to secure a certificate of appearance for the Department of Finance representative/consultant at the end of every month.
That, in the event that I/we elect or choose to replace said (Designation) with another Engineer, the Department of Finance (DOF) will be accordingly notified by us in writing at least twenty one (21) days before making the replacement. We will submit to the DOF, for prior approval, the name of the proposed new (Designation), his qualifications, experience, list of projects undertaken and other relevant information.
6. That any willful violation on my/our part of the herein conditions may prejudice my/our standing as a reliable contractor in future bidding of the Department of Finance.
Very truly yours,
_______________________________
(Authorized Representative of Bidder)
CONCURRED IN:
_______________________________
(Name of Engineer)
_______________________________
(Address)
