PT. SARANA AGRO NUSANTARA UNIT DUMAI

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APPRENTICESCHIP REPORT

PT. SARANA AGRO NUSANTARA UNIT DUMAI

WINDI MEIGRINA 5404171120

APPLIED BACHELOR OF INTERNATIONAL BUSINESS ADMINISTRATION STUDY PROGRAM

BUSINESS ADMINISTRATION DEPARTMENT STATE POLYTECHNIC OF BENGKALIS

2021

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iii

PREFACE

Praise for the presence of Allah SWT who has bestowed His grace so that the writer can complete the report of apprenticeschip at PT. Sarana Agro Nusantara Unit Dumai.

The writer would like to thanks those who helped in the preparation of this apprenticeschip report including to:

1. Mr. Johny Custer, ST., MT as the Director of State Polytechnic of Bengkalis.

2. Mr. Armada, ST., MT as Vice Director I of State Polytechnic of Bengkalis.

3. Mrs. Yunelly Asra, SE., MM as Head of the Department of Business Administration.

4. Mr. Hutomo Atman Maulana, S.Pd, M.Si as Head of study program International Business Administration.

5. Mrs. Wan Junita Raflah, B.Sc., M.Ec.Dev as the apprenticeschip Advisor.

6. Mr. Jarwa Rahmanta as the head of PT. Sarana Agro Nusantara Unit Dumai.

7. Parents and parties involved in this apprenticeschip.

During apprenticeschip at PT. Sarana Agro Nusantara Unit Dumai many lessons and knowledge that the writer gained from employees in the office.

Despite all that, the writer also realized there are still many mistakes in process of writing this report. Therefore, we are happy to accept any suggestions or input and criticism from readers. Hopefully this report is useful for all interested parties.

Bengkalis, June 2021

Windi Meigrina

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iv

LIST OF TABLES

Table 3.1 Place and Time of Apprenticeship Implementation ... 13 Table 3.2 Agenda of Activities of the First Week (February 15^nd until

19^th,2021) ... 18 Table 3.3 Agenda of Activities of the Second Week (February 22^th until

23^th, 2021) ... 18 Table 3.4 Agenda of Activities of the Third Week (March 01^th until

05^th, 2021) ... 19 Table 3.5 Agenda of Activities of the Fourth Week (March 15^th until

19^th, 2021) ... 19 Table 3.6 Agenda of Activities of the Fifth Week (March 29^th until April

02^th, 2021) ... 20 Table 3.7 Agenda of Activities of the Sixth Week (April 12^th until

16^th, 2021) ... 21 Table 3.8 Agenda of Activities of the Seventh Week (April 26^th until

30^th, 2021) ... 21 Table 3.9 Agenda of Activities of the Eighth Week (May 31^th until June

04^th,2021) ... 22 Table 3.10 Agenda of Activities of the Ninth Week (June 14^th until

18^th, 2021) ... 22 Table 3.11 Agenda of Activities of the Tenth Week (June 21^thuntil

25^th,2021) ... 23

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vii

LIST OF FIGURES

Figure 2.1 Organizational Structure of PT. Sarana Agro Nusantara Unit

Dumai ... 6

Figure 3.1 Incoming Mail ... 14

Figure 3.2 Outgoing Mail ... 15

Figure 3.3 Incoming Letter From an External Agency ... 15

Figure 3.4 Outgoing Letters From Outside Agencies ... 16

Figure 3.5 Archiving Documents ... 16

Figure 3.6 Cash in and Cash Out ... 17

Figure 3.7 Make Copies of Documents ... 17

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viii

LIST OF APPENDICES

Appendix 1 Apprenticeship Reply Letter ... 28

Appendix 2 Apprenticeship Statement Sheet ... 29

Appendix 3 Apprenticeship Assesment Sheet ... 30

Appendix 4 List of Apprenticeship Attendance ... 31

Appendix 5 Apprenticeship Certificate ... 37

Appendix 6 Revision List Apprenticeship ... 38

Appendix 7 General Field Daily Activity ... 39

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1

CHAPTER 1 INTRODUCTION

1.1 Backround of the Apprenticeship

Apprenticeschip is a program that is beneficial for students to have work experience in an institution according to the background of the student's major.

This program is a combination of classroom learning and apprenticeschip to help students gain recognized skills and qualifications. Skills and qualifications are provided for various careers with various levels of Internship including entry level, supervisor level, and manager level. Each level of apprenticeschip is trained by professionals and the time required depends on the skills and abilities of the participants of the apprenticeschip. The successful implementation of apprenticeschip will build great achievements in the workplace.

Bengkalis State Polytechnic is the only State Polytechnic in Riau Province. Bengkalis State Polytechnic has Diploma III and Diploma IV programs. There are 8 (eight) majors at the Bengkalis State Polytechnic including: Shipping Engineering, Mechanical Engineering, Electrical Engineering, Civil Engineering, Business Administration, Informatics Engineering, Maritime, and Language. As graduation requirements, apprenticeschip and the final project are two indicators that must be completed by Bengkalis State Polytechnic students. Practical Work must be done in the fifth semester for Diploma III students and the eighth semester for Diploma IV students.

International Business Administration is one of the Study Programs in the Department of Commerce Administration. International Business Administration Study Program students are ready to have competence. First, students of the International Business Administration study program must be able to communicate using English (oral and written). Second, being able to manage, operate, and store documents and office equipment. The latter understands about export and import documents. The apprenticeschip program helps students to

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2 apply and fulfill competencies. For this reason, this Job Training was carried out at PT. Sarana Agro Nusantara (SAN) Unit Dumai.

PT. Sarana Agro Nusantara Unit Dumai or abbreviated as PT. SAN (Sarana Agro Nusantara) Unit Dumai is a freight forwarding transportation management service company (UJPT) Usaha Jasa Pengurusan Transportasi.

This company also provides expedition services for processing export-import documents of customs services (PPJK) Perusahaan Pengurusan Jasa Kepabeanan for plantation products and commodities. Position placement during the Job Training is a general field.

1.2 Purposes of the Apprenticeship

The purpose of the apprenticeschip conducted at PT. Sarana Agro Nusantara Unit Dumai is as follows:

1. To find out the type of work at PT. Sarana Agro Nusantara Unit Dumai.

2. To find out the place and work position at PT. Sarana Agro Nusantara Unit Dumai.

3. To find out the systems and work procedures used in the general fields of PT. Sarana Agro Nusantara Unit Dumai.

4. To find out the obstacles and solutions during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai.

1.3 Significances of the Apprenticeship

This apprenticeship activity is very useful for Polytechnic Students, Bengkalis State Polytechnic and Companies or Agencies such as:

1.3.1 Significances for the Polytechnic Student

Benefits of Internship for Students are as follows:

1. Students have the opportunity to apply theoretical knowledge/concepts in the real world of work.

2. Students gain practical experience in applying theoretical/concept knowledge according to their study program.

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3 3. Students have the opportunity to work in teams consisting of several

people so that they are able to provide ideas.

1.3.2 Significances for State Polytechnic of Bengkalis

The benefits of Internship for Bengkalis State Polytechnic are as follows:

1. Practical work can strengthen cooperation and socialization between Bengkalis State Polytechnic and PT. Sarana Agro Nusantara Unit Dumai.

2. Practical work can improve the competence of Bengkalis State Polytechnic graduates.

1.3.3 Significances for the Company

Benefits of Internship for Agencies are as follows:

1. Practical work is one of the liaisons of cooperation between the company and the campus.

The company received assistance from students who did practical work.

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4

CHAPTER 2 GENERAL DESCRIPTION OF THE COMPANY

2.1 Company Profile

PT. Sarana Agro Nusantara Unit Dumai or abbreviated as PT. SAN Unit Dumai is a State-Owned Enterprise Badan Usaha Milik Negara (BUMN) which was established in 1985 based on the Notarial Deed of Ny. Asmah Sarbaini, Sh, Number 2 On October 2^th, 1985 under the name PT. Dumai Oil Tank Installation later changed its name to PT. Sarana Sawitindo Utama Dumai which is a subsidiary of PT. Persero Perebunan I-VII (PT. Persero I S/D VII) and ratified by the Minister of Justice on July 17^th, 1985.

With the change in ownership, this company merged into PT. Delitama Indonesia which is domiciled in Medan with the deed of incorporation number 09 dated September 11^th, 2000 and changed its name to PT. Sarana Agro Nusantara which was legalized by the Minister of Justice and Human Rights on January 2^th, 2001 with the number C-18 HT.01.04 Year 2001 and announced in the State Gazette of the Republic of Indonesia.

Head Office PT. Sarana Agro Nusantara is located at Jalan Yos Sudarso No. 9 LK. XX Exod. Belawan Bahagia District. Medan Belawan, Medan. and Has 2 (two) unit offices on Jalan Ujung Baru, Medan Belawan and on Jalan Datuk Laksamana, namely PT. Sarana Agro Nusantara Unit Dumai.

The Belawan installation location is located on a land area of 35,785 M² and the Dumai installation is located on a 35,245 M² land area. Both have office facilities, storage tanks, warehouses, scales, workshops, steam boilers, pump installation rooms, power generation rooms, laboratories, pipelines. piping and others.

As a service company that has been established for more than 36 years and has a well-known reputation, the company is committed to always providing the best, effective and efficient services with competitive service rates and supported by professional and experienced human resources and adequate equipment.

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5 2.2 Vision and Mission of PT. Sarana Agro Nusantara Unit Dumai

To achieve the objectives of PT. Sarana Agro Nusantara Unit Dumai, the vision and mission are as follow:

2.2.1 Vision of PT. Sarana Agro Nusantara Unit Dumai

Forming an international standard company in the field of services and becoming an Internationally recognized Crude Palm Oil Installation Company and its derivatives.

2.2.2 Mission of PT. Sarana Agro Nusantara Dumai Unit

Mission is something that must be done so that the vision can be achieve.

The Mission of PT. Sarana Agro Nusantara Dumai Unit, as follows:

1. Providing the best stockpiling services to achieve customer satisfaction through consistency in controlling the quality of customers' products, integrated management systems, proper laboratories that meet national standards.

2. Human resources as company assets are appreciated and given consistent and continuous understanding.

3. The company strives to always fulfill the interests of various parties (Stake Holders).

2.3 Kind of Business

PT. Sarana Agro Nusantara is a company Usaha Jasa Pengurusan Transportasi (UJPT) that has facilities and services. This company runs the following businesses:

1. Establish and use storage tanks for crude palm oil (CPO) or these semi- finished products and their derivatives and install pipelines and machine installations.

2. Receiving, stockpiling and pumping palm oil and its derivatives into and out of storage tanks and loading palm oil and its derivatives onto ships or other means of transportation.

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6 3. Carry out other activities related to the business field of bulking and

processing the production of other plantation products.

2.4 Organization Structure

Organizational structure is a system used to determine the allocation, category, and formal organization of work. The organizational structure shows the flow of information and the responsibilities assigned, coordinated, and controlled by each division.

In this structure, it will be clear and unequivocally known who and how the responsibility relationship between one position and other positions is to carry activities that have occurred within the company.

In Figure 2.1 can be described the organizational stricture owned by PT.

Sarana Agro Nusantara, namely as follows:

Figure 2.1 Organizational Structure of PT. Sarana Agro Nusantara Unit Dumai Source: PT. Sarana Agro Nusantara Unit Dumai

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7 Referring to the organizational structure, the duties and authorities are are in accordance with the position, namely:

1. Shareholders

Duties and authorities of shareholders are:

a. Carry out supervision in implementing the provisions contained in the articles of association in the deed of establishment of PT.

Nusantara Agro Facilities.

b. Determine the company's policy in outline in order to achieve the company's main objectives at the time of the annual meeting.

c. Consider and ratify the financial statements submitted in the annual report.

2. Board of Commissioners

The duties and authorities of the board of commissioners are:

a. Supervise the policies of the board of directors in running the company and provide advice to the board of directors.

b. The Commissioner has the right to examine all books, letters and other evidence, examine and match the financial condition and has the right to know all actions that have been carried out by the board of directors.

c. Temporarily dismiss one or more members of the board of directors if the member of the board of directors is contrary to the applicable regulations.

3. Director

The duties and authorities of the main director are:

a. Leading and managing the company in accordance with the company's objectives and always trying to improve the efficiency and effectiveness of the company.

b. Implement company policies, as well as the provisions set by the General Meeting of Shareholders of PTPN. Determine the main steps in carrying out wisdom

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8 c. companies in Finance or General, Operations, Engineering, and

Technology.

d. Appoint and dismiss Group IA to IVD employees.

4. Operational Staff

Duties and authorities of Operational Staff are:

a. Assisting the board of directors in planning, organizing, implementing, andSupervision of work in the operations/technical division (receiving, stockpiling shipments of palm oil).

b. Plan and coordinate work in the operations/engineering division to achieve optimal productivity and efficiency.

c. Make a work plan and budget for the operation/engineering division every year (for supply/receipt/shipment plans, civil maintenance work, engineering maintenance work and investment).

5. Head of Finance Section

The duties and authorities of the head of finance are:

a. Assisting the board of directors in planning, organizing, implementing, and supervising work in the financial division which includes bookkeeping, financing, and procurement of goods.

b. Supervise the financing of the division and be accountable to the board of directors.

c. Researching, supervising, and evaluating financial reports to get an overview of the company's finances.

d. Make a work plan and budget in the finance section and summarize all work plans and section budgets in the work plan book and company budget.

6. Head of Internal Control Unit

The duties and authorities of the Head of Internal Control Unit are:

a. Prepare procedures for inspection of the interim supervisory unit so that efficiency and effectiveness can be achieved in the context of securing assets and managing the company.

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9 b. Carry out internal inspections, both physical, financial and

management, of all work units of the company based on inspection norms, BUMN audit guidelines on the implementation of RKAP, policies and regulations applicable in the company.

c. Analyze/evaluate the company's financial statements (statement of financial position, profit/loss and its supporters) before being audited by a public accountant and the results are submitted to the board of directors.

d. Maintain and supervise the inventory as well as the letters and documents of the Internal Audit Unit.

7. Head of the Secretariat Section

The duties and authorities of the Head of the Secretariat Section are as follows:

a. Leading, regulating and supervising all activities in the field of personnel.

b. Develop, formulate instructions, procedures, programs, and other directions needed in implementing policies related to staffing as determined.

c. Manage and organize meetings of the board of directors and issue minutes of meetings, both for operational and documentation purposes.

d. Develop and implement employee education and training programs to improve skills and skills as well as oversee the transfer and placement of employees to meet the company's workforce needs and maintain records of them.

8. Head of Unit

The duties and authority of the Head of Unit are:

a. Coordinateand organize work assignments and direct allwork in the unit.

b. PrepareAudit Budget Work Plan.

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10 c. Carry out coordination relationships with PTPN and private

plantations, KPB and shipping in order to receive, stockpile, ship (dry and liquid).

9. Administrative Staff

Duties and authorities of Administrative Staff are:

a. Coordinate daily reports on cash and bank positions.

b. Coordinate the preparation of payment plans for third parties.

c. Coordinate the implementation of payments for transactions that arise.

10. Technical Affairs Staff

The duties and authorities of the Technical Affairs Staff are:

a. Make a field study to obtain data as a basis for planning equipment repair and maintenance.

b. Maintain work discipline periodically assessing the work performance of subordinates.

c. Carry out other tasks assigned by the Unit Head.

11. Technology Affairs Staff

The duties and authorities of Technology Affairs Staff are:

a. Make a field study to obtain data as a basis for planning equipment repair and maintenance.

b. Prepare an annual budget work plan for technology affairs to be submitted to the Head of the Unit.

c. Responsible for the management of the laboratory in the context of quality control received up to the shipping stage.

12. Expeditionary/Warehousing Affairs Staff

Duties and authorities of Expeditionary/Warehouse Affairs Staff are:

a. Supervise the transfer of goods within the port properly and responsibly to avoid damage and maintain quality.

b. Checking and verifying the completeness of receiving and shipping documents.

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11 c. Examine and examine reports regarding export/import activities and

cargo and take corrective steps.

2.5 The Working Process

Currently the activities of PT. Sarana Agro Nusantara Unit Dumai is receiving, weighing, laboratory tests, tank hoarding, maintaining installations, heating Crude Palm Oil (CPO), sounding, shipping, and administrative activities.

Each activity can be briefly described as follows:

1. Receive

Receiving Crude Palm Oil (CPO) from plantations sent by Crude Palm Oil (CPO) trucks belonging to palm oil mills and their transport contractors.

To serve/receive Crude Palm Oil (CPO) from oil palm plantations, PT Sarana Agro Nusantara Unit Dumai opens a 24-hour installation which is divided into 3 shifts, namely:

Shift I : 07.30-17.00 Shift II : 17.00-24.00 Shift III : 24.00-07.30 2. Weighing

After checking the administrative letter, valve cover seal, and other equipment at the guard post, then the Crude Palm Oil (CPO) tank truck is weighed to determine the volume/content of the Crude Palm Oil (CPO) loaded in the tank truck.

3. Laboratory Test

The received Crude Palm Oil (CPO) will be stored in advance for laboratory testing by taking samples from tank trucks. The goal is to determine the quality of Crude Palm Oil (CPO).

4. Hoarding/Saving

The Crude Palm Oil (CPO) trucks that have been weighed and underwent laboratory tests are then dismantled by suction using a pump machine.

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12 2.6 Document Used for Activity

There are several documents used for activities at PT. Sarana Agro Nusantara Unit Dumai, namely:

1. Letter of acceptance of goods

Is a document containing information on goods which includes the origin of Crude Palm Oil (CPO), quantity of (CPO), quality of Crude Palm Oil (CPO), type of Crude Palm Oil (CPO).

2. Loading activity report

Is a description of the transfer/shipping activity which includes: the time of checking the commodity/Crude Palm Oil (CPO) before it starts to be transferred or shipped, the start time of the transfer/pumping and the time it finishes pumping.

3. Inventory card

Documents containing the amount of Crude Palm Oil (CPO) stock after receipt/issuance.

4. Tank inspection card

Document containing the results of the tank truck inspection which includes information on the transportation carried, quality checks, hours of entry and exit hours.

5. Proof of demand and release of warehouse goods

Is a document that contains the request and release of warehouse goods.

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13

CHAPTER 3 SCOPE OF THE APPRENTICESHIP

1.1 Job Description

The apprenticeschip starts on February 15^th, 2021 until June 30^th, 2021 at PT. Sarana Agro Nusantara Unit Dumai. Working hours start at 08.00 to 16.00.

There is a break at 12.00 to 13.00 in the afternoon. In addition, holidays are on Saturdays and Sundays. The main types of work carried out during apprenticeschip in the general field are as follows:

1. Scheduling incoming mail 2. Scheduling outgoing mail

3. Scheduling an incoming letter from an external agency 4. Scheduling outgoing letters from outside agencies 5. Archiving documents

6. Scheduling cash in and cash out 7. Make copies of documents

3.2 Place of Apprenticeship

Apprenticeschip is carried out at PT. Sarana Agro Nusantara Unit Dumai which is located at Jalan Datuk Laksamana, Dumai, Riau. Implementation of the apprenticeschip is carried out for 44 (Forty Four) days starting from Monday February 15^th, 2021 to Friday June 30^th, 2021.

The working time of PT. Sarana Agro Nusantara are as follows:

Table 3.1 Place and Time of Apprenticeship Implementation

NO Day Working Hours Break

1 Monday -Thursday 08.00 -16.00 WIB 12.00 -13.00 WIB

2 Friday 08.00-12.00 WIB -

3 Saturday-Sunday Holiday Holiday

Source: PT. Sarana Agro Nusantara Unit Dumai

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14 3.3 System and Procedure

The systems used in General Fields use the internet for several purposes.

Then use the computer for some important documents, letters and reports in every part of PT. Sarana Agro Nusantara Unit Dumai.

1. Scheduling incoming mail

Scheduling incoming mail is done to make it easier to find back if one day it is needed, in scheduling incoming mail there are things that need to be noted such as the date of entry of the letter, sequence number, origin of the letter, contents of the letter and letter number.

Figure 3.1 Incoming Mail

Source: General Field PT. Sarana Agro Nusantara Unit Dumai

2. Scheduling outgoing mail

Scheduling an outgoing letter is proof of an out going letter and is easy to find if one day it is needed, things that need to be recorded such as the date the letter was issued, the purpose of the letter, the subject of the letter,and the letter number.

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15

Figure 3.2 Outgoing Mail

3. Scheduling an incoming letter from an external agency

Incoming letters from outside agencies are made to recap, then scheduled if one day it is needed.

Figure 3.3 Incoming Letter From an External Agency Source: General Field PT. Sarana Agro Nusantara Unit Dumai

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16 2. Scheduling outgoing letters from outside agencies

Outgoing letters from outside agencies are made to recap, then scheduled if one day it is needed.

Figure 3.4 Outgoing Letters From Outside Agencies Source: General Field PT. Sarana Agro Nusantara Unit Dumai

3. Archiving documents

Document archives are done to store documents so that they are easy to find if one day they are needed.

Figure 3.5 Archiving Documents

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17 4. Scheduling cash in and cash out

Incoming cash is payment for rent for the official house of PT. Sarana Agro Nusantara Unit Dumai by the tenant, while cash out is an expense or payment for office equipment costs.

Figure 3.6 Cash in and Cash Out

5. Make copies of documents

Photocopying of documents is done for an interest such as, for archives, for disseminating information to various fields.

Figure 3.7 Make Copies of Documents

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18 3.4 Kind and Description of the Activity

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai, The activities carried out during the first week of undergoing practical work can be seen in the following table:

Table 3.2 Agenda of Activities of the First Week (February 15^nduntil 19^th, 2021)

Date and time Activities Place

Monday 15 February 2021

1.

2.

Self introduction.

Introduction to company regulations.

General Field

Tuesday 16 February 2021

1.

2.

Archive incoming mail.

Archive outgoing mail.

General Field

Wednesday 17 February 2021

1.

2.

File meal money documents.

Make copies of document.

General Field

Thursday 18 February 2021

1.

2.

Scheduling incoming mail.

Scheduling outgoing mail.

General Field

Friday 19 February 2021

1.

2.

Archive outgoing mail .

General Field

Source:Processed data 2021

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Dumai Unit, for Wednesday, Thursday, and Friday are other interns schedule exchange, The activities carried out during the second week of undergoing practical work can be seen in the following table:

Table 3.3 Agenda of Activities of the Second Week (February 22^th until 23^th, 2021)

Monday 22 February 2021

1.

2.

Continue to fill in the Local Purchase Order Data.

Fill out the Inventory Card form.

General Field

Tuesday 23 February 2021

1.

2.

Fill in and check the data for the Warehouse Goods Inspection List.

Check attachment of Local Purchase Order.

General Field

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19 To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai, The activities carried out during the third week of the internship can be seen in the following table:

Tabel 3.4 Agenda of Activities of the Third Week (March 01^th until 05^th, 2021)

Monday 01 March 2021

1.

2.

Writing meeting attendance.

Deliver documents to be signed by the head of the unit.

General Field

Tuesday 02 March 2021

1.

2.

3.

Schedule incoming letters to external agencies.

Photocopying the letter of entry to external agencies.

Archive documents.

General Field

Wednesday 03 March 2021

1.

2.

Schedule employee leave letters.

General Field

Thursday 04 March 2021

Photocopying documents. General Field

Friday 05 March 2021

1.

2.

Schedule incoming letters to the board of directors.

Archive documents.

General Field

Source: Processed data 2021

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai, The activities carried out during the fourth week of the Job Training can be seen in the following table:

Table 3.5 Agenda of Activities of the Fourth Week (March 15^rd until 19^th, 2021)

Scheduling proof of exit from official housing.

General Field

Schedule documents to be sent. General Field

1.

2.

Copying documents.

Archive documents.

General Field

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20

Thursday 18 March 2021

General Field

Friday 19 March 2021

1.

2.

Scheduling incoming letters to foreign agencies.

Archive documents.

General Field

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai, On April 02^th, 2021, Good Friday is commemoreted on the Friday before Easter which is a day on whcih Christians annually celebrate the anniversary of the Crucifixion and death of Jesus Christ on Golgotha. Since the beginning of Christianity, Good Friday has been interpreted as a day of sorrow, penance, and holiness. The activities carried out during the fifth week of undergoing practical work can be seen in the following table:

Table 3.6 Agenda of Activities of the Fifth Week (March 29^th until April 02^th, 2021)

1.

2.

3.

Copying documents.

Archive documents.

General Field

Schedule employee leave letters. General Field

General Field

Thursday 01 April 2021

1.

2.

Copying documents.

Archive documents.

General Field

Friday 02 April 2021

Good Friday

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Unit Dumai, The activities carried out during the sixth week of the Job Training can be seen in the following table:

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21

Table 3.7 Agenda of Activities of the Sixth Week (April 12^th until 16^th, 2021)

Monday 12 April 2021

1. Scheduling incoming letters to foreign agencies.

General Field

2. Deliver documents to be signed by the head of the unit.

Tuesday 13 April 2021

1. Copying documents. General Field

2. Archive documents.

Wednesday 14 April 2021

General Field

Schedule employee leave letters. General Field

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Dumai Unit, The activities carried out during the seventh week of practical work can be seen in the following table:

Table 3.8 Agenda of Activities of the Seventh Week (April 26^th until 30^th, 2021)

Monday 26 April 2021

General Field

Tuesday 27 April 2021

1.

2.

Copying documents.

General Field

Wednesday 28 April

2021

Archive documents. General Field

Schedule employee leave letters General Field

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22 To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Dumai Unit, On June 01^th, 2021, the term Pancasila, which refers to the five pillars that form the basis for the establishment of the Unitary State of the Republic of Indonesia, was first put forward on June 01^th, 1945. The name Pancasila was put forward by Soekarno when he gave a speech in a series of sessions of the Investigative Agency for Preparatory Work for Indonesian Independence. The activities carried out during the eighth week of practical work can be seen in the following table:

Table 3.9 Agenda of Activities of the Eighth Week (May 31^th until June 04^th,2021)

Monday 31 May 2021

General Field

Tuesday 01 June 2021

Pancasila Day

Wednesday 02 June 2021

1.

2.

Copying documents.

Archive documents.

General Field

Thursday 03 June 2021

Scheduling proof of entry to official housing.

General Field

Friday 04 June 2021

Scheduling proof of exit from official housing.

General Field

To find out more clearly the description of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Dumai Unit, the activities carried out during the ninth week of undergoing practical work can be seen in the following table:

Table 3.10 Agenda of Activities of the Ninth Week (June 14^th until 18^th, 2021)

Monday June 14 2021

1.

2.

General Field

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23

Tuesday June 15 2021

1.

2.

Copying documents.

Archive documents.

General Field

Wednesday June 16 2021

1.

2.

Copying documents.

General Field

Thursday June 17 2021

Scheduling proof of entry to official housing.

General Field

Friday June 18 2021

To find out more clearly the desc\xription of the activities carried out during the implementation of the Job Training at PT. Sarana Agro Nusantara Dumai Unit, the activities carried out during the tenth week of undergoing practical work can be seen in the following table:

Table 3.11 Agenda of Activities of the Tenth Week (June 21^thuntil 25^th,2021)

Monday 21 June 2021

General Field

Tuesday June 22 2021

1.

2.

Copying documents.

Archive documents.

General Field

Wednesday June 23 2021

1.

2.

Deliver documents that will be signed by the head of the unit.

General Field

Thursday 24 June 2021

Friday June 25 2021

General Field

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24 3.5 Obstacles and Solution

3.5.1 Obstacles

In carrying out work activities in the office there are several obstacles. The obstacles faces when carrying out the apprenticeship are as follows:

1. Lack of insight or knowledge due to the implementation of internships during the covid-19 pandemic, the company scheduled a week to enter a week off for internship students.

2. Lack of office equipment such as photocopiers, making it difficult to complete work quickly.

3.5.2 Solution

The solutions to the obstacles faces when carrying out apprenticeship are as follows:

1. The author uses a week off to make a report so that when the company asks for the internship report, the author has completed it according to the specified schedule.

2. To deal with the problem of borrowing or taking turns using a photocopy machine, the thing to do is wait for the queue to use the photocopier.

Where people who really need the data/documents that want to be printed or duplicated immediately then that person is the first to use the equipment.

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25

CHAPTER 4 CONCLUSION AND SUGGESTION

1.1 Conclusion

After doing of the apprenticeship at PT. Sarana Agro Nusantara Unit Dumai, the following conclusions can be draw:

1. There are several types of work during the apprenticeship program, namely:

a. Scheduling incoming mail b. Scheduling outgoing mail

c. Scheduling an incoming letter from an external agency d. Scheduling outgoing letters from outside agencies e. Archiving documents

f. Scheduling cash in and cash out g. Make copies of documents.

2. The apprenticeship activity is carried out at PT. Sarana Agro Nusantara Unit Dumai which is located at Jalan Datuk Laksamana, Dumai, Riau. Job Training activities are carried out in accordance with the provisions of the rules for implementing Job Training activities. The internship period is 44 days/ 4 months, starting from February 15^th, 2021 to June 30^th, 2021.

During the Job Training activities the author is placed in the general section, namely on February 15^th, 2021 to June 03^th, 2021.

3. The system used in the general field uses the internet for several needs, then uses a computer for some important documents, letters and reports in every part of PT. Sarana Agro Nusantara Unit Dumai.

4. During the implementation of apprentieship there are several obstacles, namely:

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26 a. Lack of insight or knowledge due to the implementation of internships

during the covid-19 pandemic, the company scheduled a week to enter a week off for internship students.

b. Lack of office equipment such as photocopiers, making it difficult to complete work quickly.

5. The solution to facing obstacles during the implementation of apprenticeship are:

a. The author uses a week off to make a report so that when the company asks for the internship report, the author has completed it according to the specified schedule.

b. To deal with the problem of borrowing or taking turns using a photocopy machine, the thing to do is wait for the queue to use the photocopier. Where people who really need the data/documents that want to be printed or duplicated immediately then that person is the first to use the equipment.

1.2 Suggestion

After carrying out apprenticeship at the PT. Sarana Agro Nusantara Unit Dumai, the following suggestions can be taken:

1. Suggestion for the student

The suggestions so that students are even better at work now that they have entered the real working world are as follows:

a. Students should improve work performance, increase knowledge or insight about the working world, master theories or concepts about the real working world.

b. Students should improve and develop experience so that they can come up with good ideas when given the opportunity to work, especially they must improve and develop knowledge about ESP practicum lessons, computer practicums, is mastering English and mastering the use of Microsoft excel, Microsoft word.

2. Suggestion for State Polytechnic of Bengkalis should strengthen

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27 cooperation between the working world and the world of education, improve or develop learning such as English and computer lessons.

3. Suggestion for companies to deal with the problem of a lack of photocopiers, namely by queuing to use, those who really need the data to be duplicated immediately take precedence.

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28

REFERENCES

Politeknik Negeri Bengkalis. (2017). Sejarah Politeknik Negeri Bengkalis.

(http://polbeng.ac.id), accessed on June 20^nd, 2021.

Riau Kompas. (2017). PT SAN Dumai Layani Jasa Timbun CPO, (https://www.kompasriau.com/2017/09/17/pt-san-dumai-layani-jasa-

timbun-cpo), accessed on June 20^nd, 2021.

Wahyu. (2016). Gambaran Umum Perusahaan,

(https://id.scrib.com/doc296934768/BAB-4), accessed on June 20^nd, 2021.

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28 APPENDICES

Appendix 1: Apprenticeship Reply Letter

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29 Appendix 2: Apprenticeship Statement Sheet

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30 Appendix 3: Apprenticeship Assesment Sheet

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31 Appendix 4: List Apprenticeship Attendance

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32

(42)

33

(43)

34

(44)

35

(45)

36

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37 Appendix 5: Apprenticeship Sertificate

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38 Appendix 6: Revision List Apprenticeship

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DAILY ACTIVITIES OF THE JOB TRAINING

Day : Monday

Date : February 15^th, 2021

NO DESCRIPTION OF ACTIVITIES TASK

ASSIGNOR SIGNATURE 1.

2.

Self introduction.

Introduction to company regulations.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

NO WORKING EXPLANATION

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Day : Tuesday

2.

Archive incoming mail Archive outgoing mail

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

1. 1. Doing incoming

and outgoing mail and then filing back in its place.

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Day : Wednesday

2.

File meal money documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

1.Photocopy of file

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Day : Thursday

2.

Scheduling incoming mail.

Scheduling outgoing mail.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

1.

2.

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Day : Friday

2.

Archive outgoing mail.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

1.

2.

1.Doing incoming and outgoing mail and then filing back in its place.

2.Photocopy of file.

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Day : Monday

Date : February 22^nd, 2021

2.

Continue to fill in the Local Purchase Order Data.

Fill out the Inventory Card form.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Tuesday

Date : February 23^nd, 2021

2.

Fill in and check the data for the Warehouse Goods Inspection List.

Check attachment of Local Purchase Order.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Monday

Date : March 01^th, 2021

2.

Writing meeting attendance.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Tuesday

2.

3.

Schedule incoming letters to external agencies.

Photocopying the letter of entry to external agencies.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Wednesday

2.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Thursday

ASSIGNOR SIGNATURE Photocopying documents. Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Friday

2.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Monday

ASSIGNOR SIGNATURE Scheduling proof of exit from official

housing.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Tuesday

ASSIGNOR SIGNATURE Schedule documents to be sent. Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Wednesday

2.

Copying documents.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Thursday

ASSIGNOR SIGNATURE Deliver documents to be signed by the

head of the unit.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Friday

2.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Monday

Date : March 29^nd, 2021

2.

3.

Copying documents.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Tuesday

ASSIGNOR SIGNATURE Schedule employee leave letters. Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Wednesday

ASSIGNOR SIGNATURE Deliver documents to be signed by the

head of the unit.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Thursday

Date : April 01^th, 2021

2.

Copying documents.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Monday

2.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Tuesday

2.

Copying documents.

Archive documents.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Wednesday

ASSIGNOR SIGNATURE Schedule incoming letters to the board

of directors.

Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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Day : Thursday

ASSIGNOR SIGNATURE Schedule documents to be sent. Lila Tiara Sari

Notes:

ZULKARNAIN, SE

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PT. SARANA AGRO NUSANTARA UNIT DUMAI

APPRENTICESCHIP REPORT