GAZETTE

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GAZETTE The University of the Philippines

VOLUME LIII NUMBER 1 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS

1367 BOR Meeting, 27 January 2022

I. MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD

A. 1364^th BOR Meeting, 30 September 2021

1. Creation of a Technical Working Group (TWG) to review the policy on sabbatical leave, particularly the policy on return service, vis-à-vis the rules on Study Leave with Pay ………..

2. On the various requests of the All UP Workers Union as contained in their letters to the Board of Regents dated 28 September 2021 ………..

B. 1337^thBOR Meeting, 30 August 2018

1. Update of University Rules on Protocol ………..

C. 1335^thBOR Meeting, 31 May 2018

1. On the Review of Admission Rules ……….

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1367^thBOR Meeting,

27 January 2022 Decisions of the Board of Regents UP Gazette

Volume LIII, No. 1

ii

II. MATTERS APPROVED BY THE BOARD A. GENERAL GOVERNANCE

1. Appointment of University Officials………...

Prof. JULKIPLI M. WADI as Dean of the Institute of Islamic Studies (IIS), UP Diliman, effective 27 January 2022 until 26 January 2025

Prof. MARIA STELLA C. TIROL as Dean of the College of Development Communication (CDC), UP Los Baños, effective 27 January 2022 until 26 January 2025

Prof. MARIA CONSTANCIA O. CARRILLO as Dean of the College of Arts and Sciences (CAS), UP Manila, effective 27 January 2022 until 26 January 2025

2. Request of the Officer-in-Charge of UP Cebu for Authority to Delegate Certain Powers/Functions to the Vice Chancellor for Administration and Vice Chancellor for Academic Affairs ………..

3. Delegation of Authority to the UP Mindanao Chancellor to approve appointments of Associate Professors………...

B. ACADEMIC MATTERS

a. Amendments to the General Principles and Guidelines of the UP Diliman Creative/Critical Thesis Grant in the Arts, Culture and Humanities (UPD- CCTGACH)……….

b. Establishment of the “Drs. Jesse and Libbie De Leon Class ’69 Professorial Chair in Ophthalmology”, at the College of Medicine, UP Manila……….

c. Endorsement to CHED for funding of the Research Project titled, "Iloilo River Esplanade Eco-Trail and Educational Tourism Learning Hub”, headed by Dr. Resurreccion B. Sadaba of UP Visayas ………

d. Revised Eligibility Requirements of the BOR-approved International Publication Award……….

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e. Revised Eligibility Requirements of the BOR-approved UP Scientific Productivity System ………..

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C. FISCAL MATTERS

1. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations to fund UP Diliman and UP Los Baños Capital Outlay Projects in the amount of One Hundred Sixty-Five Million One Hundred Thousand Pesos Only (P165,100,000.00)………...

2. Request for Authority to Purchase Two (2) Motor Vehicles for the Marine Science Institute, UP Diliman………

D. ADMINISTRATIVE MATTERS

a. Automatic promotion of faculty members specified in the attached list, based on the “Guidelines for Automatic Promotion for Obtaining Ph.D.” (1147^th BOR Meeting, 21 December 2000)………..

b. Merit promotion of faculty members specified in the attached list, based on the “Guidelines for the Merit Promotion of Faculty Members Who are Eligible to Cross-Rank and are Due for Compulsory Retirement” (1260^th BOR Meeting, 24 September 2010)………

c. Additional Recommendations for the 2021 Faculty Merit Promotions as specified in the list………..

d. Additional Recommendation for the Sagad Award………

III. MATTERS FOR CONFIRMATION OF THE BOARD

1. Request of Student Regent Renee Louise M. Co for recognition as Student Regent on hold-over capacity……….

2. Withdrawal of application for promotion under the 2021 Faculty Merit Promotions (FMP) of some faculty members………

3. Memorandum of Agreement between the University of the Philippines and Mandarin International Investments Limited (Donor) for the donation of US$4,300,000.00 for the exclusive purpose of funding the construction, development, and maintenance of the facility called “Dr. Stephen Zuellig Hall for Public Health” and establishment of “Dr. Stephen Zuellig Program for Health Leadership and Governance and Program for Health Equity”, with a grant of US$500,000.00, under the College of Public Health, UP Manila………..

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iv 4. Approval of the President of the graduation of students whose names are included

in the lists submitted by the following Constituent Universities, who have completed all the requirements for their respective degrees/titles as of the end of Midyear AY 2020-2021 or earlier, Third Trimester AY 2020-2021, or as of the end of term specified, and recommended by their respective University Councils:………

a. UP Mindanao (approved by the UP Mindanao University Council at its Special Meeting held on 16 November 2021)

5. Matters Approved by the Board of Regents by Referendum 21 December 2021

Approved:

Grant of the Collective Negotiation Agreement (CNA) Incentive for CY 2021……….

Confirmed:

1. Memorandum of Agreement between the University of the Philippines and All U.P. Academic Employees Union (AUPAEU) in relation to the cost-cutting and system improvement measures agreed upon under the Collective Negotiation Agreement for CY 2021………...

2. Memorandum of Agreement between the University of the Philippines and All U.P. Workers Union (AUPWU) in relation to the cost-cutting and system improvement measures agreed upon under the Collective Negotiation Agreement for CY 2021..………..

3. Collective Negotiation Agreement between the University of the Philippines and the All U.P. Academic Employees Union (AUPAEU), effective 03 December 2021 until 02 December 2026………..

27 December 2021

1. Procurement of One (1) Year Subscription to “Web of Science” (12 April 2022 to 11 April 2023) via Negotiated Mode of Procurement ………

2. One (1) Lot Subscription to “ScienceDirect, Scopus, and SciVal, with an inclusion of Mendeley”, from Elsevier B.V. (Negotiated Mode of Procurement)………

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v 3. One (1) Year Subscription and Licenses (27 January 2022 to 26 January

2023) to “Adobe Acrobat DC Pro (744 Licenses) and Adobe Creative Cloud All Apps (892 Licenses)” via Negotiated Mode of Procurement………

4. One (1) Lot Subscription to Wiley Online Library (e-Journals and e-Books), from MegaTEXTS Phil., Inc. (01 January 2022 to 31 December 2022) via Negotiated Mode of Procurement………

5. UP Diliman Procurement (Agency-to-Agency): Disposal of Eighty-Three (83) Decommissioned Electrical transformers……….

6. Procurement of One (1) Lot Supply and Delivery of Next-Generation Sequencing Consumables for the Philippine Genome Center (Direct Contracting)………..

7. Procurement of One (1) Lot Subscription to Taylor and Francis Social Science and Humanities Library via Negotiated Procurement………..

8. Procurement of One (1) Lot Canvas Learning Management System via Direct Contracting………...

31 December 2021

1. Negotiated Procurement (two-failed biddings) for the construction of UP Mindanao Center for Advancement of Research in Mindanao (CARIM) Building, Phase 3………..

2. Negotiated Procurement (two-failed biddings) for the procurement of one (1) lot upgrading of IT Network, Phase II, for UP Mindanao ………

IV. MATTERS FOR INFORMATION OF THE BOARD

1. Adjustment to the UP Cebu Academic Calendar for AY 2021 -2022, made necessary by the disruption brought about by Typhoon Odette ………

2. Contracts/Agreements UP System

1. Memorandum of Agreement between the University of the Philippines, Diliman and Department of Public Works and Highways (DPWH) – thru the Quezon City Second District Engineering Office (QCDEO)………

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vi UP Diliman

1. Memorandum of Agreement among the University of the Philippines, Diliman, Department of Science and Technology (Funding Agency), and the Philippine Council for Health Research and Development (Monitoring Agency) ………...

2. Memorandum of Agreement between the University of the Philippines, Diliman and International Committee of the Red Cross (ICRC)……….

3. Memorandum of Agreement between the University of the Philippines, Diliman and Procter and Gamble International Operations SA-ROHQ (P &

G)………..

4. Memorandum of Agreement between the University of the Philippines, Diliman and the Department of Health-Metro Manila Center for Development……….

V. OTHER MATTERS

1. Additional Matters of Regent Victoria Canape Belegal………..

2. Update on the Chancellorships of UP Cebu, UP Open University and the UP Mindanao ………

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DECISIONS OF THE BOARD OF REGENTS 1367

^th

Meeting, 27 January 2022

I. MATTERS ARISING FROM THE PREVIOUS MEETING OF THE BOARD

A. 1364^th BOR Meeting, 30 September 2021

1. Creation of a Technical Working Group (TWG) to review the policy on sabbatical leave, particularly the policy on return service, vis-à-vis the rules on Study Leave with Pay

1.1 President Concepcion informed the Board that the Technical Working Group on the Sabbatical Leave has already been constituted and has been meeting. They are expected to deliver their report in the next BOR meeting.

2. On the various requests of the All UP Workers Union as contained in their letters to the Board of Regents dated 28 September 2021

2.1 President Concepcion reported that the concerns raised in the letter were referred to the concerned Vice Presidents for review and recommendations.

Currently, the recommendations have not been received by his Office.

B. 1337^thBOR Meeting, 30 August 2018

1. Update of University Rules on Protocol

1.1 President Concepcion explained to the Board that the Update on University Rules on Protocol was not included in the regular agenda because it is still ongoing and was sidelined by the pandemic.

C. 1335^thBOR Meeting, 31 May 2018

1. On the Review of Admission Rules

1.1 President Concepcion advised the Board that the committee headed by Vice President Cynthia Bautista is considering the revision of UP’s admission rules taking into consideration the difficulty in administering UPCAT. The Committee is preparing the admission rules when UP returns to normal, and in refining the admission rules without the UPCAT. He also shared that the Committee may be able to give their report at the next Board meeting.

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1367^th BOR Meeting

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II. MATTERS APPROVED BY THE BOARD A. GENERAL GOVERNANCE

1. Appointment of University Officials

1.1 At this point, the Board went into an executive session to take up the three deanships in the agenda. The Board interviewed the nominee/s for each deanship before proceeding with the elections.

1.2 The Board approved the following:

Appointment of Prof. JULKIPLI M. WADI as Dean of the Institute of Islamic Studies (IIS), UP Diliman, effective 27 January 2022 until 26 January 2025

Appointment of Prof. MARIA STELLA C. TIROL as Dean of the College of Development Communication (CDC), UP Los Baños, effective 27 January 2022 until 26 January 2025

Appointment of Prof. MARIA CONSTANCIA O. CARRILLO as Dean of the College of Arts and Sciences (CAS), UP Manila, effective 27 January 2022 until 26 January 2025

2. Request of the Officer-in-Charge of UP Cebu for Authority to Delegate Certain Powers/Functions to the Vice Chancellor for Administration and Vice Chancellor for Academic Affairs

2.1 President Concepcion advised the Regents that the request of the Officer- in-Charge of UP Cebu for authority to delegate certain powers and functions to the Vice Chancellor for Administration and Vice Chancellor for Academic Affairs of UP Cebu was discussed during the BOR Briefing held on 24 January 2022.

2.2 Regent Go moved for the omnibus approval of this item and of Item No. 3 which is the delegation of authority to the UP Mindanao Chancellor to approve appointments of Associate Professors. Regent Laurel seconded the motion. There being no objections, the same were approved.

3. Delegation of Authority to the UP Mindanao Chancellor to approve appointments of Associate Professors

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II. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

B. ACADEMIC MATTERS

1. President Concepcion informed the BOR members that Items 4 to 9 of the agenda under Academic Matters were discussed during the BOR Briefing conducted by Vice President Bautista on 24 January 2022. He then moved for the omnibus approval of the same unless there are objections from the Regents.

2. Regent Go moved for the approval of Items 4-9 under Academic Matters.

Regent Laurel seconded the motion. There being no objections to the motion duly made and seconded, the following items were approved:

a. Amendments to the General Principles and Guidelines of the UP Diliman Creative/Critical Thesis Grant in the Arts, Culture and Humanities (UPD-CCTGACH)

b. Establishment of the “Drs. Jesse and Libbie De Leon Class ’69 Professorial Chair in Ophthalmology”, at the College of Medicine, UP Manila

c. Endorsement to CHED for funding of the Research Project titled,

"Iloilo River Esplanade Eco-Trail and Educational Tourism Learning Hub”, headed by Dr. Resurreccion B. Sadaba of UP Visayas

d. Revised Eligibility Requirements of the BOR-approved International Publication Award

`

e. Revised Eligibility Requirements of the BOR-approved UP Scientific Productivity System

C. FISCAL MATTERS

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1. Reprogramming of UP System Administration’s unexpended balances of prior years’ obligations to fund UP Diliman and UP Los Baños Capital Outlay Projects in the amount of One Hundred Sixty-Five Million One Hundred Thousand Pesos Only (P165,100,000.00)

1.1 President Concepcion informed the Board that during the BOR Finance Committee Meeting held on 21 January 2022, he was instructed by the members of the BOR Finance Committee to look at the possibility of ________________

1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations.

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II. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

C. FISCAL MATTERS

¹(cont’d)

1. Reprogramming of UP System Administration’s … (cont’d)

. . .

increasing the appropriation for the UPLB University Library and Knowledge Center (UPLB-ULK) from the proposed P100 Million to P400 Million in order to complete the construction of the project. President Concepcion explained that he was able to get funding in the amount of P200 Million from the Department of Public Works and Highways (DPWH) for the construction of the foundation (Phase 1) and DPWH has pledged the funding for its completion. Since the DPWH budget for the Phase 2 of this project has not been released, the University is providing the amount of P100 Million as a bridging fund for the construction works to continue. He added that upon consultation with the contractor, architects, and with DPWH, the total amount of P400 Million will be needed to complete the topping out of the building by September 2022.

1.2 Regent Go inquired about the total amount needed to complete the building and the possible funding source. President Concepcion responded that the amount of P400 Million will be needed for the topping out of the building but an additional of P200 Million will be needed for the fit out. He is hoping that the P200 Million, initially promised by DPWH, will be included in the 2023 budget of DPWH.

1.3 Regents Laurel and Aguiluz prefer that the project be completed during the administration of President Concepcion. They then moved that the Board approve the entire budget of P600 Million for the final completion of the UPLB-ULK. Regent Laurel believes that it is only fitting for all of them to see a significant structure such as the University Library of UPLB completed in their last year as members of the Board.

1.4 Regent Pagdanganan commended the President on his stewardship of the financial resources of the University. He shared that one consideration in completing the project within the prescribed timetable is protection against an increase in cost. Prolonging the timeline of a particular project will always be subject to inflationary increases. Regent Pagdanganan proposed having a standby fund in case the DPWH is not able to secure the funding for the same. In this way, the University is assured that there will be no further delays in the construction due to funding.

________________

1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations.

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II. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

C. FISCAL MATTERS

¹(cont’d)

1. Reprogramming of UP System Administration’s … (cont’d) . . .

1.5 After further discussions, President Concepcion moved that the Board approve the budget of P400 Million for the University Library and Knowledge Center (Phase 2) and the P65.1 Million for the completion of the UP Diliman swimming pool and stadium, in the total amount of P465,100,000.00. He said that he will consult with the team of DPWH to determine if there is a big chance for the University to get the additional P200 Million budget from DPWH. Otherwise, he will submit to the BOR for approval by referendum the additional P200 Million needed to complete the construction of the UPLB University Library and Knowledge Center.

1.6 There being no objections to the motion duly made and seconded, the reprogramming of UP System Administration’s unexpended balances of prior years’ obligations to fund UP Diliman and UP Los Baños Capital Outlay projects in the amount of P465,100,000.00 was approved.

Board Action: The Board APPROVED the reprogramming of P400 Million for the UPLB University Library and Knowledge Center and P65.1 Million for the UP Diliman swimming pool and stadium.

2. Request for Authority to Purchase Two (2) Motor Vehicles for the Marine Science Institute, UP Diliman

2.1 President Concepcion explained that the Marine Science Institute (MSI) needs the vehicles for their increasing research activities. The authority from the Board is needed by the Department of Budget and Management for the vehicles to be purchased.

2.2 In relation to research vehicles, President Concepcion reported that the national government has given the University some funds to procure research vessels and they are due to be delivered in two to three months.

But in the meantime, there is a need to mobilize the researchers and administrative officers to plan for the fit out of the four vessels, acquisition of the equipment, and for finding a wharf or dock for the vessels. He then moved for the approval of the request of MSI for authority to purchase two motor vehicles. Regent Pagdanganan seconded the motion. There being no objections, the request was approved.

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II. MATTERS APPROVED BY THE BOARD

(cont’d)

. . .

D. ADMINISTRATIVE MATTERS

1. President Concepcion requested for a modification of the list of additional recommendations for the 2021 Faculty Merit Promotions (Item 2c under Administrative Matters) to include the promotion of Asst. Prof. Crusty E. Tinio of UP Los Baños. Regent Go asked for the total amount of financial requirement for the promotions. Vice President Bautista responded that a total of about P1.7 Million and P3.3 Million are required for the automatic and merit promotions of the faculty, respectively.

2. President Concepcion moved for the omnibus approval of the automatic and merit promotions and Sagad award (Items 2a-2d under Administrative Matters).

Regent Go seconded the motion. There being no objections, the following items were approved, with the modification of Item 2-c as proposed:

a. Automatic promotion of faculty members specified in the attached list, based on the “Guidelines for Automatic Promotion for Obtaining Ph.D.” (1147^th BOR Meeting, 21 December 2000)

Board Action: APPROVED

b. Merit promotion of faculty members specified in the attached list, based on the “Guidelines for the Merit Promotion of Faculty Members Who are Eligible to Cross-Rank and are Due for Compulsory Retirement”

(1260^th BOR Meeting, 24 September 2010)

c. Additional Recommendations for the 2021 Faculty Merit Promotions as specified in the attached list

d. Additional Recommendation for the Sagad Award Board Action: APPROVED

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III. MATTERS FOR CONFIRMATION OF THE BOARD

1. Request of Student Regent Renee Louise M. Co for recognition as Student Regent on hold-over capacity

1.1 President Concepcion reported that the Vice President for Legal Affairs has previously rendered an opinion that the student regent may continue in that position in holdover capacity until a successor has been duly elected and has qualified.

1.2 Regent Go moved for the confirmation of the request of Regent Co for recognition as a Student Regent on hold-over capacity. There being no objections, the continuation of Renee Louise Co as Student Regent in holdover capacity is confirmed.

Board Action: CONFIRMED

2. Withdrawal of application for promotion under the 2021 Faculty Merit Promotions (FMP) of the following faculty members:

a. Assoc. Prof. Richelle C. Zafra of the College of Engineering and Agro-Industrial Technology, UP Los Baños

b. Asst. Prof. Janice B. Sevilla-Nastor of the School of Environmental Science and Management, UP Los Baños

2.1 President Concepcion explained that the withdrawal of application for promotion has been a subject in the BOR Briefing conducted by Vice President Bautista on 24 January 2022.

2.2 Regent Go moved for the approval of the withdrawal of application for promotion under the 2021 Faculty Merit Promotions. There being no objections, the same was confirmed.

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III. MATTERS FOR CONFIRMATION OF THE BOARD

(cont’d)

. . .

3. Memorandum of Agreement between the University of the Philippines and Mandarin International Investments Limited (Donor) for the donation of US$4,300,000.00 for the exclusive purpose of funding the construction, development, and maintenance of the facility called “Dr. Stephen Zuellig Hall for Public Health” and establishment of “Dr. Stephen Zuellig Program for Health Leadership and Governance and Program for Health Equity”, with a grant of US$500,000.00, under the College of Public Health, UP Manila

3.1. President Concepcion reported that the memorandum of agreement between the University of the Philippines and the Mandarin International Investments Limited is for the donation of US$4,300,000.00 for the exclusive purpose of funding the construction, development, and maintenance of the facility called

“Dr. Stephen Zuellig Hall for Public Health”, and for the establishment of “Dr.

Stephen Zuellig Program for Health Leadership and Governance and Program for Health Equity” at the College of Public Health in UP Manila. He then moved for the confirmation of the MOA. There being no objections, the same was confirmed.

4. Approval of the President of the graduation of students whose names are included in the lists submitted by the following Constituent Universities, who have completed all the requirements for their respective degrees/titles as of the end of Midyear AY 2020-2021 or earlier, Third Trimester AY 2020-2021, or as of the end of term specified, and recommended by their respective University Councils:

a. UP Mindanao (approved by the UP Mindanao University Council at its Special Meeting held on 16 November 2021)

5. Matters Approved by the Board of Regents by Referendum 21 December 2021

Approved:

Grant of the Collective Negotiation Agreement (CNA) Incentive for CY 2021

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III. MATTERS FOR CONFIRMATION OF THE BOARD

^(cont’d)

. . .

5. Matters Approved by the Board of Regents by Referendum (cont’d)

21 December 2021 . . .

Confirmed:

1. Memorandum of Agreement between the University of the Philippines and All U.P. Academic Employees Union (AUPAEU) in relation to the cost- cutting and system improvement measures agreed upon under the Collective Negotiation Agreement for CY 2021;

2. Memorandum of Agreement between the University of the Philippines and All U.P. Workers Union (AUPWU) in relation to the cost-cutting and system improvement measures agreed upon under the Collective Negotiation Agreement for CY 2021; and,

3. Collective Negotiation Agreement between the University of the Philippines and the All U.P. Academic Employees Union (AUPAEU), effective 03 December 2021 until 02 December 2026

27 December 2021

1. Procurement of One (1) Year Subscription to “Web of Science” (12 April 2022 to 11 April 2023) via Negotiated Mode of Procurement;

2. One (1) Lot Subscription to “ScienceDirect, Scopus, and SciVal, with an inclusion of Mendeley”, from Elsevier B.V. (Negotiated Mode of Procurement);

3. One (1) Year Subscription and Licenses (27 January 2022 to 26 January 2023) to “Adobe Acrobat DC Pro (744 Licenses) and Adobe Creative Cloud All Apps (892 Licenses)” via Negotiated Mode of Procurement;

4. One (1) Lot Subscription to Wiley Online Library (e-Journals and e-Books), from MegaTEXTS Phil., Inc. (01 January 2022 to 31 December 2022) via Negotiated Mode of Procurement;

5. UP Diliman Procurement (Agency-to-Agency): Disposal of Eighty-Three (83) Decommissioned Electrical transformers;

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III. MATTERS FOR CONFIRMATION OF THE BOARD

^(cont’d)

. . .

5. Matters Approved by the Board of Regents by Referendum (cont’d) . . .

27 December 2021 (cont’d) . . .

6. Procurement of One (1) Lot Supply and Delivery of Next-Generation Sequencing Consumables for the Philippine Genome Center (Direct Contracting);

7. Procurement of One (1) Lot Subscription to Taylor and Francis Social Science and Humanities Library via Negotiated Procurement; and,

8. Procurement of One (1) Lot Canvas Learning Management System via Direct Contracting.

31 December 2021

1. Negotiated Procurement (two-failed biddings) for the construction of UP Mindanao Center for Advancement of Research in Mindanao (CARIM) Building, Phase 3; and,

2. Negotiated Procurement (two-failed biddings) for the procurement of one (1) lot upgrading of IT Network, Phase II, for UP Mindanao.

2.1 Regent Co requested to put on record the explanation for her vote of disapproval of the procurement of Canvas Learning Management System (Item No. 8 of the 27 December 2021 referendum). She reported that she received concerns and complaints from the student sector regarding the interface and the use of Canvas as their main learning management system.

The students are going through a user satisfaction survey to support their complaint with data.

2.2 Regent Go manifested his abstention on the confirmation of the matters approved by the Board by referendum on 27 December 2021 and 31 December 2021.

2.3 Chair De Vera joined Regent Co on the concern with the Canvas Learning Management System. He recommended looking at the information technology (IT) infrastructure of the University to see how Canvas fits within the Smart Campus concept.

2.4 President Concepcion instructed Secretary Lara to send a written copy of the concerns to all CU Chancellors for their consideration when they evaluate or assess the procurement of learning management systems.

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III. MATTERS FOR CONFIRMATION OF THE BOARD

^(cont’d)

. . .

5. Matters Approved by the Board of Regents by Referendum (cont’d) . . .

31 December 2021 (cont’d) . . .

3. ‘d) . . .

2.5 There being no objections to the motion to confirm duly made and seconded, the same was confirmed, noting the manifestations of Chair De Vera and Regents Co and Go.

IV. MATTERS FOR INFORMATION OF THE BOARD

The Board NOTED all matters for information of the Board that were emailed to all Regents on 23 January 2022 (Memorandum No. OSU2022-07-01).

1. Adjustment to the UP Cebu Academic Calendar for AY 2021 -2022, made necessary by the disruption brought about by Typhoon Odette.

2. Contracts/Agreements

The following agreements are compliant with standard and applicable University processes involving the Constituent Universities (CUs) concerned and the University System. They fall under the delegated approving authority of the President, subject to information of the Board on matters not exceeding P150 Million Pesos (1312^th BOR Meeting, 29 October 2015).

CU CONTRACT NATURE

UP System UP

System

1 Memorandum of Agreement between the University of the Philippines, Diliman and Department of Public Works and Highways (DPWH) – thru the Quezon City Second District Engineering Office (QCDEO)

Completion of the proposed new building and renovation of Abelardo Hall Auditorium

Amount: PhP73,759,378.01

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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .

2. Contracts/Agreements (cont’d)

. . .

CU CONTRACT NATURE

UP Diliman UP

Diliman

1 Memorandum of Agreement among the University of the Philippines, Diliman, Department of Science and Technology (Funding Agency), and the Philippine Council for Health Research and Development (Monitoring Agency)

Breast Cancer in the Philippines:

Gene Expression Profiling of Breast Cancer Among Filipinos and Development of Breast Cancer Mammosphere Assay Toward Individualized Cancer Management

Duration: Shall be implemented for two (2) years

Amount: Php 23,962,434.00 from DOST

Implementing unit: Institute of Biology, College of Science UP

Diliman

2 Memorandum of Agreement between the University of the Philippines, Diliman and International Committee of the Red Cross (ICRC)

To promote International Humanitarian Law (IHL) and other humanitarian principles among the students of UP Institute for Islamic Studies including members of the faculty and all other personnel

Implementing unit: UP Institute for Islamic Studies (UP IIS)

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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

. . .

2. Contracts/Agreements (cont’d)

. . .

UP Diliman

3 Memorandum of Agreement between the University of the Philippines, Diliman and Procter and Gamble International Operations SA-ROHQ (P & G)

Internship/practicum program

Duration: Shall take effect upon signing by both parties and shall remain in full force and effect for three (3) tears

Implementing unit: College of Engineering

UP Diliman

4 Memorandum of Agreement between the University of the Philippines, Diliman and the Department of Health-Metro Manila Center for Development

DOH shall transfer funds to and/or reimburse the University of the Philippines Diliman in the amount of Php686,270.47 for the 4-month payment of Active Hazard Duty Pay(AHDP) and COVID-19 Special Risk Allowance (SRA), reckoned from 15 September 2020 to 19 December 2020

Duration: Effective from the date of its execution unless sooner terminated on any of the following reasons: a) termination for justifiable cause, b) exhaustion of transferred funds, c) when funds have become insufficient or unavailable, or d) on or before 30 June 2021

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V. OTHER MATTERS

1. Additional Matters of Regent Victoria Canape Belegal:

a. The retroactive inclusion of all REPS and Administrative staff retirees from January 2021 in the Implementing Rules and Regulations/Guidelines of the additional 5 days eSRP, approved by the Board on its 1363rd Meeting on 26 August 2021;

b. The immediate approval of outpatient procedures submitted on 17 November 2021;

c. The increase of the medicine purchase assistance from Php 10,00.00 to Php 20,000.00 under the eHOPE program, which will include purchase of medicine for out-patient consultation;

d. The grant of financial and health assistance programs to the affected Faculty and Staff in UP Visayas and UP Cebu by Typhoon Odette;

e. Reiteration of the call for a health support assistance grant to all Faculty and Staff considering the current COVID-19 surge.

1.1 President Concepcion explained that the matters brought up by Regent Belegal were included in the agenda for initial discussion but that the UP System administration is not yet ready to discuss the matter at length with the Board.

Nonetheless, President Concepcion commented on some of the matters raised by Regent Belegal.

1.2 On the retroactive inclusion of all REPS and administrative retirees for the provision of benefits, President Concepcion shared that the law does not allow the same. In addition, the University might have problems with its retroactive application since retirees from previous years may also appeal to be included in the said benefit. He also reported that COA has already issued an Audit Observation Memorandum that states that giving of benefits retroactively is not allowed by law. Moreover, there is the serious concern regarding the availability of funds in the CUs. He suggested that a study be conducted on the request.

1.3 Regent Go recommended that the items be discussed at the level of the Board when the evaluation has been completed at the CU and System levels. He added that a summary table be presented at the next Board meeting, if the same is ready by that time.

1.4 President Concepcion said that he will give a report before the Board meeting on his response to the items on the letter of Regent Belegal.

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15

V. OTHER MATTERS

^(cont’d)

1. Additional Matters of Regent Victoria Canape Belegal: (cont’d) . . .

1.5 Regent Pagdanganan acknowledged the importance of support to employees. However, he suggested that the expenditure be presented to the Board for them to come up with a decision. He also mentioned that while PhilHealth provides assistance for Covid-19 patients, hospitals were maxed out during the surge, hence PhilHealth itself is having problems with such assistance.

1.6 Chair De Vera joined Regent Pagdanganan in acknowledging the importance of the matters presented by Regent Belegal, but he also cautioned the BOR members about the findings of COA which resulted in a number of disallowances in some state colleges and universities (SUCs) where the Board of Regents are now being held liable for the unauthorized grant of benefits. President Concepcion concurred with Chair De Vera that the Board must be covered legally before it can authorize any other additional benefits, otherwise, it shall be held liable especially those who voted in favor of the grant of the additional benefit.

1.7 On the request for outpatient procedures, President Concepcion reported that a committee has already been created to study the request. He said he will follow up with the committee on its findings.

1.8 President Concepcion revealed that UP has received an audit observation report from COA regarding the three P5000 Emergency Assistance grants authorized by the Board for COVID response in 2020. He reiterated that he does not want to authorize additional benefits until the case has been cleared with COA to prevent accusations of bad faith against the Board.

1.9 Regent Go requested for a summary of compensation and benefits being received by UP faculty and staff. President Concepcion instructed Secretary Lara to request from Vice President Yunque the information requested by Regent Go.

1.10 President Concepcion assured Regent Belegal that they will reply in writing before the next meeting of the Board.

Board Action: NOTED

2. Update on the Chancellorships of UP Cebu, UP Open University and the UP Mindanao 2.1 Regent Dupo requested for an update on the search for the Chancellorships.

2.2 President Concepcion reported that the search for Chancellors of UP Mindanao and UP Open University has been extended to get additional nominees and is expected to be done by the next BOR meeting. The search for UP Cebu Chancellor was likewise extended but the search committee is requesting to be replaced by another search committee.

Board Action: NOTED

***********

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BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair President, University of the Philippines

Hon. JOEL VILLANUEVA

Chair, Senate Committee on Education, Arts and Culture

Hon. MARK O. GO

Chair, House Committee on Higher and Technical Education

Hon. REYNALDO C. LASERNA President, UP Alumni Association

Hon. RAUL C. PAGDANGANAN Member

Hon. FRANCIS C. LAUREL Member

Hon. MARIA ARLISSA D. AGUILUZ Member

Hon. AIMEE LYNN BARRION-DUPO Faculty Regent

Hon. RENEE LOUISE CO Student Regent

Hon. VICTORIA CANAPEBELEGAL Staff Regent

The University of the Philippines

is Published by the

Office of the Secretary of the University University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN President

Prof. MA. CYNTHIA ROSE B. BAUTISTA Vice President for Academic Affairs

Prof. LISA GRACE S. BERSALES Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE Vice President for Administration

Prof. ELVIRA A. ZAMORA Vice President for Development

Prof. ELENA E. PERNIA Vice President for Public Affairs

Prof. HECTOR DANNY D. UY Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES Prof. FIDEL NEMENZO

Chancellor, UP Diliman

Prof. JOSE V. CAMACHO, JR.

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA Chancellor, UP Manila

Prof. CLEMENT C. CAMPOSANO Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA Chancellor, UP Open University

Prof. LARRY N. DIGAL Chancellor, UP Mindanao

Prof. CORAZON L. ABANSI Chancellor, UP Baguio

Prof. LIZA D. CORRO Chancellor, UP Cebu (until 3 December 2021)

Prof. CLEMENT C. CAMPOSANO Officer-in-Charge Chancellor (effective 4 December 2021)

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GAZETTE - The University of the Philippines

GAZETTE The University of the Philippines

DECISIONS OF THE BOARD OF REGENTS

Table of Contents

1367 BOR Meeting, 27 January 2022

I. MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD

1

1

1

1

II. MATTERS APPROVED BY THE BOARD A. GENERAL GOVERNANCE

B. ACADEMIC MATTERS

2

2 2

3

3

3 3

3

C. FISCAL MATTERS

D. ADMINISTRATIVE MATTERS

III. MATTERS FOR CONFIRMATION OF THE BOARD

3-5

5

6

6 6 6

7 7

8

8

8

9

9

9

9

9

IV. MATTERS FOR INFORMATION OF THE BOARD

9

9 9

10

10 10

10

10-11

11

11

V. OTHER MATTERS

12

12

13

13

14-15 15

DECISIONS OF THE BOARD OF REGENTS 1367

Meeting, 27 January 2022

I. MATTERS ARISING FROM THE PREVIOUS MEETING OF THE BOARD

II. MATTERS APPROVED BY THE BOARD A. GENERAL GOVERNANCE

II. MATTERS APPROVED BY THE BOARD

. . .

B. ACADEMIC MATTERS

C. FISCAL MATTERS

II. MATTERS APPROVED BY THE BOARD

. . .

C. FISCAL MATTERS

II. MATTERS APPROVED BY THE BOARD

. . .

C. FISCAL MATTERS

II. MATTERS APPROVED BY THE BOARD

. . .

D. ADMINISTRATIVE MATTERS

III. MATTERS FOR CONFIRMATION OF THE BOARD

III. MATTERS FOR CONFIRMATION OF THE BOARD

III. MATTERS FOR CONFIRMATION OF THE BOARD

III. MATTERS FOR CONFIRMATION OF THE BOARD

III. MATTERS FOR CONFIRMATION OF THE BOARD

IV. MATTERS FOR INFORMATION OF THE BOARD

IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)

V. OTHER MATTERS

V. OTHER MATTERS

BOARD OF REGENTS

Gazette

UNIVERSITY OFFICIALS