Production data source from 12 months prior to assessment (June 2016 – May Description of certification scope of supply base. Name of property Total area (Ha). RSPO certified / non-certified) Type of organization number of. RSPO certified) United Plantations Bhd. RSPO certified) United Plantations Bhd. RSPO certified) United Plantations Bhd. RSPO certified) United Plantations Bhd. RSPO certified) United Plantations Bhd.
Pelangi Estate, Ulu Basir Estate, Ulu Bernam Estate, Sungai Ering Estate, Sungai Chawang Estate, Changkat Mentri Estate, Lima Blas Estate. Ulu Basir POM 2008 Jendarata Estate, Seri Pelangi Estate, Ulu Basir Estate, Ulu Bernam Estate, Sungai Ering Estate, Sungai Chawang Estate, Changkat Mentri Estate, Lima Blas Estate.
Assessment Team
Mahaswaran Malipayan (Auditor) Malaysian citizen (Fluent in Local Language), More than 15 years working experience in various industries in Malaysia that covering the full spectrum of Quality and Environmental
Yap Chin Hung (Auditor) Malaysian citizen (Fluent in Local Language) Graduate from University of Malaya with a Bachelor of Engineering (Honours) Degree in Manufacturing Engineering. He is a member of the Institute of
Mohd. Hairimi (Auditor) Malaysian citizen (Fluent in Local Language) Graduated from University Kebangsaan Malaysia with a Masters of Social Science (Social and Environmental Impact Assessment) and Bachelor of Social
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
- Locations of Assessment RC Ulu Bernam Mill
Pond treatment and furrow irrigation in Field 2,3,4 Ulu Bernam Mill, 4 Pond seen and visited. 2 The pond is not used, for furrow irrigation the effluent extracted from the pond no. Laboratory: Monitoring water quality for domestic use in Ulu Bernam and Ulu Basir Estate. Observation and interview with pesticide operators (5 workers) discussing OSH implementation, employee status, basic pay, training, procedure implementation, safe work procedure.
Ulu Bernam Ferry Services: Free ferry service is provided to the workers and local communities. Observation and interview with harvester and supervisor (3 workers) discussing recruitment of foreign workers, worker status, worker rights, OSH implementation and implementation on company policy. Observation and interview with fertilizer applicator (4 workers) on recruitment, promotion, mutation, worker status, salary, OH&S implementation and socialization of company policy.
Observation and interview with pesticide operators (3 workers) discussing OSH implementation, employee status, basic pay, training, procedure implementation, safe work procedure.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
- Stakeholder contacted Please findappendix1
Determining Next Assessment
ASSESSMENT RESULT
Summary of Assessment Report of the RSPO Certification
Records of requests for the mill and estate are recorded in a 'Complaints and Grievances Request Registry Book' which is available at the mill. It was also issued about the effluent smell from the mill and ferry service by UP, and was answered by the manager of Ulu Bernam mill, the ferry service will continue after the mill is decommissioned as part of its successor MVO, although Ulu Bernam mill decommissioning and moving to Optimilll. Obedience to the law – UP Group directors and employees are required to comply with the laws and regulations.
The Ulu Bernam plant is expected to be decommissioned in October 2017. Therefore, the factory has not introduced any new mechanism or further good factory practices to comply with applicable regulatory requirements. However, top management ensures that the factory always meets legal requirements by carrying out routine checks themselves, in addition to the annual audit by the sustainability team. The factory and estates annually check the adequacy of legal compliance and test the result against the audit findings of the sustainability department.
Interviewed mill and property managers who have a good understanding of the legal content and are able to demonstrate that they are competent in the requirements that apply to mill operations. Personnel responsible for tracking and updating applicable legal documents are listed in the sustainability manual and property has a list of licenses and permits including expiration date and person responsible as a system to track all permits.
The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate that they have legal, customary or user rights
Based on the verification of the Area Declaration and Operational Map document, management interview and stakeholder consultation for Ulu Bernam and Sungei Cawang Estate, there was no indication or issue related to the land dispute. Based on document verification, interview with internal stakeholders (employees), stakeholder consultation and field visit observation, there was no indication of paramilitaries and mercenaries in or around the plantation. All the security staff are employees of the UP, there were no employees from outside parties.
There was no indication of confrontation and intimidation by the company to maintain peace and order. There was no United Plantation land owned by land compensation and under customary right management. Based on the Social Impact Assessment Document in 2016 and the HCV assessment was done by Wild Asia between there was no United Plantation land under customary law management.
There was no land owned by United Plantation (Ulu Bernam Estate, Sungei Erong & Sungei Cawang Estate) through the land compensation and under customary law management.
There is an implemented management plan that aims to achieve long term economic and financial viability
Based on the soil map and field visit in Ulu Bernam & Sungei Chawang estate, there is no vulnerable soil except peat soil in Sungei Chawang estate. Based on criteria from soil series and field visits in Ulu Bernam Estate and Sungei Chawang, there are no steep areas. Based on soil maps and field visits, it is known that there is no peatland present on the Ulu Bernam estates, but an amount of peatland of 296 ha has been identified on the Sungei Chawang estates.
There is a total result of the year is made available and the parameters included. Based on the visit to field 35 and 15 in Ulu Bernam Estate, it is learned that the company is planting the useful plant (Turnera subulata) and installing the owl box. Based on the visit to field 35 and 15 in Ulu Bernam Estate, it is learned that the company is planting the useful plant (Turnera subulata) and installing the owl box.
There is a list of staff, workers and contract workers maintained by the Mill and Estate. Based on the field visit at Ulu Bernam, Sungei Chawang Estate which was replanted in 2016, there is no indication of land preparation with burning palm trees. The affected parties can express their opinions in the meeting and there is a complaint book available at the Ulu Bernam POM, Ulu Bernam and Sungei Chawang Estate.
Based on the timeline implemented by Mill and Estate management, the timeline is realistic for implementation. There is Bernam River Ulu Group Hospital at Ulu Bernam POM, Ulu Bernam, Sungei Chawang Estate. Based on the site visit and interview, there is no employment of workers below the minimum working age.
There is a training calendar for the gender committee program 2017 Based on the sexual harassment complaint procedure in the workplace, there is consultation with the Company's Executive Committee. There is a policy available for guest workers at the property and mill that provides non-discriminatory practices: "there will be no substitution of contract". There is no new planting in the area of Ulu Bernam, Sungei Chawang & Sungei Erong Estate.
Awan ti baro a panagmula iti Ulu Basir, Sungei Chawang & Sungei Erong Estate.
Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice
Summary of Assessment Report of Supply Chain Requirement
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain management organization (RSPO IT platform or book and claim). The site must have written procedures and/or work instructions to ensure the implementation of all elements specified in these requirements. This person must be able to demonstrate awareness of the site's procedures for implementing this standard.
The site must have documented procedures for receiving and processing certified and non-certified FFBs. The mill has a good system to track the movement of FFB, CPO and PKO in accordance with SOP "Traceability and RSPO Supply Chain Certification System" - SOP No.240-A. The mill performance report is able to trace the processing of the mill which was also associated with United Plantation Berhad.
The mill receives and processes FFB only from owned properties for the period August 2016 to April 2017. Mill throughput data was verified for the period August 16-April 17 and found no excess production. The site will record and balance all RSPO-certified FFB receipts and RSPO-certified CPO and PK shipments on a quarterly basis.
The mill must also record and balance all FFB and CSPO / CSPKO receipts on a 3 monthly basis. Since the mill accepts only the IP module, the procedures clearly show the necessary mechanisms to ensure that the IP target is monitored and achieved. The mill receives only FFB from UP. Berhad owns plantations [Ulu Bernam Estate, Sungei Erong Estate and Sungei Chawang Estate], so it was assessed for the IP module.
Based on the documentation verification, interview with mill workers and visit to bridge weighing station, there is no evidence that the mill uses the SG module. But due to the request of the buyer [Unitata Berhad] the works sold CSPO & CSPKO under SG where the internal documents like bridge weight tickets are stamped as.
Conformity Checklist of Certificate and Logo Use
Evidence of permission or approval certificate and logo from Certification Body which
Implementation of certificate and logo used by Client comply with size and type (shape)
- Summary of RSPO Partial Certification
- Un-Certified Units or Holdings
- Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
- Identification of Findings, Corrective Actions and Observations at Recertification Assessment
- Opportunity for Improvement 1 Major
- Noteworthy Positive Components
- Summary of Arising Issues from Public, Management and Auditor Response
- CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
The company followed the RSPO requirement related to the new plant procedure and remediation and compensation procedure. However, the identification result is not considered sufficient by the company, as there is no information about the hectare of MGV area and the location of the identified HCV. Therefore, the company re-identifies the MGV area and delineates the MGV area based on MGV identification 2006.
Based on the definition of the HCV area, there is the HCV area that is opened by the company. The company's EIA document has identified legal, customary and user rights that appear in the surrounding community information. The company also has the SOP to identify legal, customary and user rights that are provided for in SOP Land Compensation No.
The company also provides a mechanism that is socialized to the community environment through a quarterly meeting between the company and the community. Furthermore, the record of each claim and the compensation process is kept by the company. Based on public consultation with the surrounding community, they have understood the mechanism if there is a claim and the PIC of the company to contact.
The company has a complaint and grievance mechanism regulated in communication and consultation with stakeholders (SOP-HRD-07- R00) and land conflict procedure (SOP: SSS-COMDEV(HMS)-024). The documentation of incoming complaints and grievances is documented by the company, including the response by the company. 5 There are no traces of labor discrimination for both locals and foreigners, as it is seen that many employees of the company have been serving for a long time and are comfortable with the management administration.
The company has taken proactive steps to continue to give maximum commitment to stakeholders. The company will strive to cooperate in terms of social responsibility of stakeholders in the vicinity.
Assessment Program
Team
